Maria Liebe

· Assists Senior/Executive Management with a broad scope of administrative duties including special projects. Filtering the day-to-day functions that are part of the executive’s role so they can focus on the high-level leadership.

• Coordinates complex meetings, arranging for facilities, equipment, and catering if needed.
• Prepares and distribute notices, agendas, information packets, and minutes.

· Independently anticipates problems and changing priorities and adjusts accordingly, while exercising judgment in resolution.

· Completes business independently, or delegates if needed, following up to ensure action is taken.

· Acts as a liaison Senior Management and staff.

· Reviews for accuracy and format documents that require the senior manager's signature.

· Determines action on important or emergency matters or knows the person to contact in the executive’s absence.

· Maintains files of important matters for the executive’s attention upon return.

· Independently schedules and reschedules appointments on the basis of Senior Management's commitments and priorities.

· Schedules meetings, including Committee and Board meetings, and coordinates complex, often confidential materials.

· Assists with complex travel arrangements and travel itineraries.

· Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings.

· Submitting delegations for official issuance using assigned document numbers into the electronic document management system.

· Acting as the administrative point of contact between the Senior Management and DOE.

· Designing and implementing administrative policies, training, and information flow.

· Identify and correct work/material inefficiencies/deficiencies.

• Consistently, contributes to the development of concepts and techniques.
• Completes moderately complex tasks in creative and effective way.
• Consistently works on complex assignments requiring independent action and takes the initiative to resolve issues while communicating with management.
• Acts as a facilitator/team leader.
• Functions as a proactive team player with all administrative assistants, staff, management and customer.
• Plans and participates in combined management/organization workshops to promote team, core values and communications.
• Generate and present ideas for improvements.
• Assists in executing new ideas and suggestions.
• Promotes and encourages performance management development, implementation, and celebrations.
• Assist with onboarding employees as the onsite representative, helping candidates through the process, including coordinating with the site training team on new hire orientations.
• Conference room coordination across the project
• Office equipment and supply inventory maintenance, delivery and set up.
• Training Coordinator for Plant Management, Facilities Management,
• Creation and maintenance of Paid Time Off calendars.
• Creation and maintenance of Operations Crew Staffing Boards.
• Creation and maintenance of Plant Management web pages including:
• Maintenance of Plant Management Organization Chart.
• Balance the urgency of competing demands and communicate with leadership to ensure appropriate actions are taken.
• Manage and execute multiple assignments and discern priorities with minimal directions.
• Manages a large amount of the seating assignments working closely with Distributions Management.
• Deploys IT equipment to new team members. Assuring employees have what they need to perform their job duties.
• Keeps abreast of key issues, commitments, and priorities of manager.
• Often doing research to compile summary reports.
• Reviews accuracy and format of outgoing documents which require manager approval.
• Coordinates requests from customer, manager, and in-house staff. Determines action on important or emergency matters or knows whom to contact in absence of manager.

• Assisted in the development of referral processes and procedures.
• Conducted outreach to community providers for referrals and resources.
• Maintained accurate records of all referrals, including contact information and follow-up activities.
• Coordinated with external agencies to ensure timely processing of referrals.
• Greeted visitors, determined their needs and directed them to the appropriate personnel.
• Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
• Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.

• Performed basic life support, including CPR and airway management.
• Documented patient information, treatments provided, and changes in condition on appropriate forms.
• Provided emotional support to patients and their families during medical emergencies.
• Ensured that all safety protocols were followed when responding to emergency situations.
• Managed multiple tasks simultaneously while maintaining composure under pressure.
• Provided patient care by taking vital signs, inserting IVs, drawing blood and administering medications.
• Greeted patients and visitors in a courteous manner.
• Answered incoming calls and directed them to the appropriate personnel.
• Inputted data into computer system regarding patient information, treatments, medications.
• Maintained medical records according to HIPAA regulations.
• Responded promptly to requests from physicians or other staff members within the ER unit.

• Assisted physicians with patient care by taking vital signs, patient histories and preparing patients for examinations.
• Administered injections, medications and treatments as directed by the physician.
• Provided assistance to medical staff in performing minor surgical procedures.
• Prepared laboratory specimens for analysis and organized lab results for review by the physician.
• Greeted visitors, determined their needs and directed them to the appropriate personnel.
• Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
• Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
• Assisted the Front Office Manager in developing, implementing and monitoring operational policies and procedures.
• Monitored front desk staff performance, ensuring adherence to company standards.
• Conducted daily briefing sessions with front office staff to review occupancy status, arrivals and departures, special requests and VIP guests.