Maria Najieb
Columbus
Summary
Dynamic Senior Administrative Assistant with a proven track record at Castrodale Law, LLC, excelling in document preparation and project coordination. Recognized for enhancing office organization and implementing efficient workflows, while maintaining confidentiality and demonstrating exceptional interpersonal skills. Committed to delivering results in fast-paced legal environments.
Overview
9
9
years of professional experience
Work History
Senior Administrative Assistant
Castrodale Law, LLC
Springfield
03.2020 - Current
- Managed office operations and maintained efficient workflow for legal team.
- Coordinated scheduling and appointments for attorneys and clients.
- Prepared legal documents and correspondence for client communications.
- Assisted in case management by organizing files and documents systematically.
- Implemented office policies to enhance productivity and organization standards.
- Trained new administrative staff on office procedures and software systems.
- Liaised with external vendors to ensure timely delivery of office supplies and services.
- Scheduled meetings, appointments, and events for executives.
- Managed physical and digital files, monitored spreadsheets, and updated reports to coordinate project materials.
- Monitored emails sent to general mailbox accounts for appropriate routing.
- Maintained confidential information regarding employees, customers, and business operations.
- Controlled and managed document processes by reviewing files, records, and critical information to confirm accuracy and comply with company policies and procedures.
- Produced and distributed memos, newsletters, and other forms of communication.
- Coordinated travel arrangements for executive staff members.
- Provided technical assistance to computer users within the organization.
- Processed invoices and payments through an automated system.
- Answered incoming calls from clients and vendors in a professional manner.
- Managed inventory of office supplies and placed orders as needed.
- Developed effective tracking systems to monitor progress on projects with multiple deadlines.
- Ensured proper handling of sensitive materials by following established policies.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Proofread content for typo-free emails and documentation.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
Senior Litigation Paralegal
Castrodale Law, LLC
Springfield
02.2017 - Current
- Prepared legal documents for court filings and case management.
- Organized and maintained case files for efficient information retrieval.
- Collaborated with attorneys to develop trial strategies and presentations.
- Assisted in discovery process by gathering and reviewing evidence.
- Coordinated communication between clients, witnesses, and court personnel.
- Drafted pleadings, motions, and other legal correspondence as needed.
- Managed timelines and deadlines to ensure compliance with court requirements.
- Provided support to attorneys in all aspects of litigation from initial client contact through post-trial activities.
- Reviewed incoming mail; responded to basic inquiries from clients regarding case status or procedural matters; referred more complex questions to attorney and s.
- Maintained a database of all pleadings filed by opposing counsel in multiple jurisdictions across the country.
- Prepared exhibits for use at depositions, hearings, arbitrations and trials.
- Drafted, reviewed and revised pleadings, motions, discovery requests and responses, briefs, memoranda of law and other legal documents.
- Coordinated expert witnesses' schedules for interviews or depositions.
- Managed multiple projects simultaneously while meeting tight deadlines in a fast-paced environment.
- Worked closely with attorneys throughout the entire litigation process providing assistance where needed.
- Reviewed medical records to identify potential malpractice issues.
- Organized and managed large volumes of case files for attorneys including paper and electronic formats.
- Organized trial notebooks containing pertinent information related to each case file including witness lists, medical records, deposition transcripts.
- Prepared affidavits summarizing relevant facts within a given case file.
- Identified key facts from depositions, interrogatories, answers to requests for admissions and document production responses.
- Analyzed data obtained during discovery process to determine whether further investigation is necessary.
- Collected case materials such as evidence, exhibits, motions and subpoenas.
- Obtained, reviewed and summarized medical records at direction of trial attorneys, consulting outside experts and arranging for medical examinations when relevant to cases.
- Interviewed clients on interrogatories and recorded answers in writing, reviewing answers with attorneys and preparing answers in final form for submission.
- Performed variety of automated support tasks necessary to prepare, organize, index, develop and manage exhibits, evidence and data relevant to cases.
- Rendered technical and analytical assistance to support attorney litigation needs.
- Used state and federal electronic filing systems.
- Applied basic knowledge of civil and criminal procedures, court requirements and district practices to implement applications needed for criminal cases and matters.
- Consulted with attorneys and case teams to establish workflows supporting efficient document reviews.
- Tracked, stored and organized data in accordance with proper chain of custody protocols.
- Analyzed work product and created document productions using database platforms and performing quality control reviews and revising or improving documents where appropriate.
- Organized legal documents in company filing systems and databases.
- Responded to client calls and inquiries to deliver applicable information.
- Drafted motions, briefs and other legal documents.
- Drafted correspondence, documented data and submitted materials to appropriate parties.
- Knowledgeable dealing with pleadings, affidavits, motions and exhibit preparation.
- Created and updated case management and client account databases.
- Met with clients and attorneys to discuss case details and evidence.
- Organized and prepared case exhibits and evidence for trial.
- Performed extensive research to prepare for court cases and gathered pertinent case information.
- Filed pleadings and appeals with court clerks to expedite trial proceedings.
- Processed closing documents and transactional documents for legal review.
- Organized and executed court calendar with daily cases and supervisor meetings.
- Organized exhibits and arguments to present evidence on behalf of clients.
- Contacted witnesses and scheduled interviews and evaluations.
- Drafted witness declarations and pretrial statements.
- Stayed abreast of changes in legislative and regulatory guidelines.
- Booked travel arrangements for firm attorneys and support staff.
- Delivered subpoenas and coordinated law office activities.
Litigation Paralegal
The Sanislo Firm
Westerville
02.2025 - 08.2025
- Managed case files and legal documents for civil litigation cases.
- Drafted legal pleadings, motions, and discovery requests for submission.
- Assisted in trial preparation by organizing exhibits and witness lists.
- Coordinated with clients to gather relevant information and documentation.
- Maintained compliance with court deadlines and procedural requirements.
- Communicated effectively with opposing counsel regarding case matters and schedules.
- Managed document production process, including identifying relevant documents, locating witnesses and obtaining necessary authorizations.
- Maintained an organized file system for all case related materials.
- Organized large volumes of data into databases for use in document reviews or case management systems.
- Collected case materials such as evidence, exhibits, motions and subpoenas.
- Obtained, reviewed and summarized medical records at direction of trial attorneys, consulting outside experts and arranging for medical examinations when relevant to cases.
- Proofread documents prior to submission to ensure accuracy and completeness.
- Used state and federal electronic filing systems.
- Performed variety of automated support tasks necessary to prepare, organize, index, develop and manage exhibits, evidence and data relevant to cases.
- Analyzed medical records to identify pertinent facts that could be used in a court proceeding.
- Supervised junior paralegals on projects assigned by attorneys.
- Drafted pleadings, motions and other court documents for review by attorney.
- Provided administrative support such as scheduling meetings and appointments.
- Reviewed discovery responses and generated privilege logs.
- Filed pleadings and appeals with court clerks to expedite trial proceedings.
- Drafted witness declarations and pretrial statements.
- Drafted correspondence, documented data and submitted materials to appropriate parties.
- Organized and executed court calendar with daily cases and supervisor meetings.
Education
Master of Arts - Education
Ohio Dominican University
Columbus12-2018
Bachelor of Arts - Fine Arts
University of Cincinnati - DAAP
Cincinnati, OH08-2012
Skills
- Document preparation
- Case management
- E-filing systems
- Scheduling coordination
- Time management
- Office organization
- Technical support
- Effective correspondence
- Confidentiality and discretion
- Project coordination expertise
- Proficient in Microsoft office
- Excellent interpersonal skills
- High-level multitasking
- Expense reporting
- Professional phone etiquette
Affiliations
Outside of work life I thoroughly enjoy a variety of hobbies, including solving puzzles, making all of the "things" and tending to my plants. I value the quality time I get to spend with my family and close friends, while seeking to balance professional commitments with personal joys. Music gets me through the day.
The Why
I pride myself on the fact that everything I have learned and built for myself within this field I have learned while working closely with the Attorneys in the Firm. I grew up in this office. I learned by experiencing practical on the job situations coupled with my own research applications in order to further my understanding of the rules of civil procedure. I learn best by doing. I can do anything through explicit instruction and a forum appropriate for asking questions and working through scenarios individually before coming together for revisions and further instructions.
I have had the privilege of working alongside the Attorneys on a number of Court cases ranging from Death Benefits, to Mandamus. I have really grown to enjoy this work and feel that my intuition and ability to read people makes me an asset when sussing out those trying to abuse the systems and operations within the confines of the Workers' Compensation program. I am really enthusiastic about the discovery process - it is probably my favorite part of a court case. Being such a visual person has enhanced my ability for proficient document organization and management. I want to continue to learn and grow through my work experiences alongside the attorneys.
Timeline
Litigation Paralegal
The Sanislo Firm
02.2025 - 08.2025
Senior Administrative Assistant
Castrodale Law, LLC
03.2020 - Current
Senior Litigation Paralegal
Castrodale Law, LLC
02.2017 - Current
Master of Arts - Education
Ohio Dominican University
Bachelor of Arts - Fine Arts
University of Cincinnati - DAAP