Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Maria Nemirovsky

Florham Park

Summary

Dynamic administrative professional with extensive experience at Magnit, excelling in client services and operational support. Proficient in Microsoft Office Suite and database management, I effectively streamline onboarding processes and enhance team efficiency. Known for exceptional communication skills, I consistently deliver high-quality service and maintain meticulous records to support organizational goals.

Overview

15
15
years of professional experience

Work History

Client Services

Magnit (Onsite Novartis)
East Hanover
03.2014 - Current
  • Manage all the managed service workers for Novartis such as onboarding, transfers, extensions, terminations and collecting new hire documents
  • Provide Operational Support to the on-site Magnit team and ensure prompt and accurate onboarding/offboarding of our client's contingent workforce
  • Manage the PKI (Public Key Infrastructure) inbox and provide support to externals that need to be set up with electronic signature
  • Administrative support/customer service calls - background calls/emails, follow up emails to managers and vendors
  • System Updates - transfers, data change, end date, WAND (proprietary database) updates
  • Provide ongoing administrative support to the onsite team
  • Support managers or colleagues on projects for the client
  • Run reports for the client
  • Check and respond to all phone and email inquiries
  • Track and generate required weekly report

Executive Administrative Assistant

Limo for You
Chatham
06.2013 - 02.2014
  • Answer, screen and direct telephone calls and take accurate messages
  • Schedule appointments; arrange meetings and conferences in the office
  • Enter all the appointments made into our software system
  • Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management
  • Coordinate meetings, take notes, and prepare weekly/monthly reports for management
  • Using different software packages such as Microsoft Word and Excel to provide correspondence and documents maintain records and databases
  • Update management information systems/databases such as mailing lists and contact lists
  • Clerical/ administrative tasks answering phone calls and filing
  • Ordering and maintaining stationery equipment
  • Attending meetings and keeping notes

Administrative Assistant

GAF
Wayne
04.2012 - 06.2013
  • Scanning documents for a project using VSCAN
  • Making outgoing phone calls to customers regarding RFI’s (request for information)
  • Writing up and mailing the customer an RFI letter regarding what information that are missing in order to process their claim
  • Responsible for emailing territory manager pertinent claim information
  • Maintain office filling and storage system
  • Data entry and loading other necessary information into the software programs
  • Sending faxes in matter related to the office job and related work
  • Making copies of the documents assigned by the office managers and also according to the needs of the office
  • Prepare and modify documents including correspondence reports, drafts, memos, and emails
  • Organizing and maintaining paper and electronic files
  • Attending meetings and keeping notes

Administrative Assistant

Harmony Adult Medical Daycare Center
Piscataway
09.2010 - 04.2012
  • Contacting clients, following up enquiries, and setting up appointments
  • Offering information and counseling to clients and their families
  • Offer guidance to clients on available community resources
  • Responsible for providing services to clients which includes welfare, Medicare, Medicate, and food stamps
  • Interview clients to complete social service and home assessments
  • Keep careful records of what services were provided to the client
  • Supervise and help clients with their activities of daily living
  • Participating in training and team meetings

Education

B.A. - Sociology

William Paterson University
Wayne, NJ
01.2011

Skills

  • Microsoft Office Suite
  • Word processing
  • Spreadsheet management
  • Presentation design
  • Database management
  • Accounting software
  • Operating systems

Languages

  • English
  • Russian
  • Ukrainian

Timeline

Client Services

Magnit (Onsite Novartis)
03.2014 - Current

Executive Administrative Assistant

Limo for You
06.2013 - 02.2014

Administrative Assistant

GAF
04.2012 - 06.2013

Administrative Assistant

Harmony Adult Medical Daycare Center
09.2010 - 04.2012

B.A. - Sociology

William Paterson University

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