Maria Nemirovsky
Florham Park,NJ
Overview
15
15
years of professional experience
Work History
Client Services
Magnit (Onsite Novartis)
03.2014 - Current
- Manage all the managed service workers for Novartis such as onboarding, transfers, extensions, terminations and collecting new hire documents
- Provide Operational support to the on-site Magnit team and ensure prompt and accurate onboarding/offboarding of our client's contingent workforce
- Manage the PKI (Public Key Infrastructure) inbox and provide support to externals that need to be set up with electronic signature
- Administrative support/customer service calls - background calls/emails, follow up emails to managers and vendors
- System Updates - transfers, data change, end date, WAND (proprietary database) updates
- Provide ongoing administrative support to the onsite team
- Support managers or colleagues on projects for the client
- Run reports for the client
- Check and respond to all phone and email inquiries
- Track and generate required weekly report
Administrative Assistant
Limo for You
06.2013 - 02.2014
- Answer, screen and direct telephone calls and take accurate messages
- Schedule appointments; arrange meetings and conferences in the office
- Enter all the appointments made into our software system
- Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management
- Coordinate meetings, take notes, and prepare weekly/monthly reports for management
- Using different software packages such as Microsoft Word and Excel to provide correspondence and documents maintain records and databases
- Update management information systems/databases such as mailing lists and contact lists
- Clerical/ administrative tasks answering phone calls and filing
- Ordering and maintaining stationery equipment
- Attending meetings and keeping notes
Administrative Assistant
GAF
04.2012 - 06.2013
- Scanning in documents for a project using VSCAN
- Making outgoing phone calls to customers regarding RFI’s (request for information)
- Writing up and mailing the customer an RFI letter regarding what information that are missing in order to process their claim
- Responsible for emailing territory manager pertinent claim information
- Maintain office filling and storage system
- Data entry and loading other necessary information into the software programs
- Sending faxes in matter related to the office job and related work
- Making copies of the documents assigned by the office managers and also according to the needs of the office
- Prepare and modify documents including correspondence reports, drafts, memos, and emails
- Organizing and maintaining paper and electronic files
- Attending meetings and keeping notes
Administrative Assistant
Harmony Adult Medical Daycare Center
09.2010 - 04.2012
- Contacting clients, following up enquiries, and setting up appointments
- Offering information and counseling to clients and their families
- Offer guidance to clients on available community resources
- Responsible for providing services to clients which includes welfare, Medicare, Medicate, and food stamps
- Interview clients to complete social service and home assessments
- Keep careful records of what services were provided to the client
- Supervise and help clients with their activities of daily living
- Participating in training and team meetings
Education
B.A. - Sociology
William Paterson University
Wayne, NJ01.2011
Skills
- Mastery of Microsoft Office programs such as Word, Excel, PowerPoint, and Access
- Experience with QuickBooks
- Ability to work with various operating systems including Windows Mac OSX and Linux
Languages
English
Timeline
Client Services
Magnit (Onsite Novartis)
03.2014 - Current
Administrative Assistant
Limo for You
06.2013 - 02.2014
Administrative Assistant
GAF
04.2012 - 06.2013
Administrative Assistant
Harmony Adult Medical Daycare Center
09.2010 - 04.2012
B.A. - Sociology
William Paterson University
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