Maria Pereira
Elizabeth,NJ
Summary
Bookkeeper with experience in accounts receivable, accounts payable, bank reconciliations, payroll processing, tax filings, and financial-record maintenance using QuickBooks. Skilled at resolving accounting backlogs, investigating discrepancies, and maintaining organized, audit-ready documentation.
Overview
1
1
Certification
Work History
Full Charge Bookkeeper
BJ&M Auto Inc.
Elizabeth, NJ
09 2025 - Current
- Rebuilt a one-year accounts receivable backlog for BJ&M Auto and Asisco Automotive by entering historical sales receipts, posting customer payments, reconciling daily Clover POS transactions, and restoring accurate financial records in QuickBooks Enterprise.
- Cleared a three-year accounts payable backlog across four affiliated companies by researching historical check records, identifying vendors and expense accounts, and recording transactions in QuickBooks Enterprise.
- Prepared historical accounting records and supporting schedules for the company’s outside CPA, contributing to the completion of outstanding 2022–2024 corporate tax filings.
- Established current accounts payable procedures by entering vendor bills, recording payments, maintaining accurate vendor records, and performing monthly bank reconciliations to keep the books current.
- Prepared quarterly payroll spreadsheets from ADP reports for workers’ compensation audits and created Excel reports to support management, property tax analysis, and financial reviews, including documentation that helped recover approximately $1,000 in utility overcharges.
- Maintained organized financial, payroll, licensing, insurance, and compliance records to support audits, tax preparation, and regulatory requirements.
- Prepared work orders and documentation for New Jersey Turnpike commercial fleet inspections by verifying vehicle information and inspection details.
- Improved administrative efficiency by creating a QR code and online form that automatically collected customer email addresses into a centralized spreadsheet, supporting the company’s transition to paperless statements.
Bookeeper (Part-Time)
New York Blackboard Of Nj
Hillside, NJ
02 2025 - 07 2025
- Prepared monthly New Jersey sales tax reports, including Urban Enterprise Zone (UEZ) and standard New Jersey sales tax, using QuickBooks liability reports to ensure accurate tax reporting.
- Recorded customer payments, maintained accounts receivable records, and emailed payment confirmations to ensure accurate and timely payment processing.
- Processed customer orders by transferring Shopify orders into QuickBooks Desktop, creating sales orders, generating invoices and packing slips, and maintaining accurate customer records.
- Developed an Excel import/export solution using Shopify tools to update pricing and shipping information for more than 50,000 product variations, reducing a project estimated at three months to approximately one week.
- Introduced Clover payment links for phone orders, providing customers with a secure payment option and improving the payment collection process.
- Coordinated customer order processing by tracking order status, organizing production schedules, and ensuring timely order completion.
- Generated shipping labels, verified shipping information, and compared freight options to support accurate and cost-effective deliveries.
- Communicated with customers regarding custom orders, payment confirmations, shipping updates, and order inquiries while providing responsive customer service.
Bookkeeper
Summit Rx Inc
Bayonne, NJ
08 2022 - 09 2023
- Managed the accounts receivable process for the company’s primary third-party distributor by reviewing purchase orders, verifying pricing and shipped quantities, generating invoices in QuickBooks Online, applying wire transfer payments, and preparing weekly customer statements.
- Reviewed historical purchase orders and shipping records, identified approximately $10,000 in unbilled charges, and prepared supporting documentation that enabled successful account resolution.
- Matched bank transactions, categorized expenses, and maintained accurate financial records in QuickBooks Online.
- Processed payroll in QuickBooks Online by reviewing employee timesheets, verifying regular and overtime hours, preparing payroll for executive approval, and maintaining accurate payroll records.
- Prepared and filed payroll tax payments through QuickBooks Online, ensuring timely and accurate payroll tax compliance.
- Created purchase orders for engineering tools, raw materials, and operating supplies while maintaining accurate purchasing records.
- Verified incoming shipments by matching purchase orders, product quantities, labels, packaging, and Certificates of Analysis (COAs) before assigning inventory.
- Maintained inventory and shipping documentation, including production records and packing slip tracking spreadsheets, to support accurate inventory and order fulfillment.
- Represented the company at the 2022 Anaheim industry trade show by assisting Spanish-speaking customers and supporting the quality, engineering, and marketing teams.
Education
Bachelor of Science in Business Administration - Concentration In Management
Montclair State University
Montclair, NJ08.2020
Skills
- Full-Cycle Bookkeeping
- Accounts Payable
- Accounts Receivable
- Bank Reconciliations
- QuickBooks
- Payroll
- Microsoft Excel
- Sales Tax
- Financial Reporting
- General Ledger
Certification
Intuit QuickBooks Online ProAdvisor Certification
Timeline
Full Charge Bookkeeper
BJ&M Auto Inc.
09 2025 - Current
Bookeeper (Part-Time)
New York Blackboard Of Nj
02 2025 - 07 2025
Bookkeeper
Summit Rx Inc
08 2022 - 09 2023
Bachelor of Science in Business Administration - Concentration In Management
Montclair State University