Maria Rita Hughes
Mission Viejo,CA
Summary
Hardworking with proven organizational skills. Keeps deadlines and deliverables on track. Has the ability to identify problems, brainstorm and analyze answers, and implement the best solutions. Has excellent communication and people skills, open-minded, solves issues collaboratively with strategic planning capabilities.
Overview
30
30
years of professional experience
Work History
Purchasing and Office Administrator
Western Gourmet Foods
01.2008 - 09.2023
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including ad-hoc administrative tasks.
- Aided in employee onboarding through training new hires on office procedures, software applications, and company policies.
- Optimized budget management by monitoring expenses, negotiating supplier contracts, and identifying cost-saving opportunities.
- Enhanced efficiency by automating routine tasks, allowing staff to focus on more strategic projects.
- Managed payroll processing for staff, ensuring accuracy and timely disbursement of salaries.
- Maintained positive vendor and customer relations by addressing problems head-on and implementing successful corrective actions.
- Fostered strong relationships with internal stakeholders by providing timely updates on procurement activities and addressing any concerns promptly.
- Negotiated favorable payment terms with suppliers, resulting in improved cash flow management for the company.
- Streamlined procurement processes for increased efficiency and cost savings by implementing effective negotiation strategies.
- Managed supplier contracts to ensure compliance with company policies and legal requirements, safeguarding against potential risks.
- Evaluated potential suppliers based on their ability to meet delivery deadlines, product quality standards, and pricing competitiveness.
- Optimized inventory levels by closely monitoring demand patterns and adjusting re-order points accordingly.
- Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
- Created comprehensive monthly reports on procurement activities, enabling senior management to make informed decisions regarding purchasing strategies.
- Reduced purchasing lead times through proactive communication with suppliers and close monitoring of order progress.
- Developed a comprehensive vendor database, improving the selection process for better quality products and services.
- Enhanced supplier relationships by conducting regular performance evaluations and providing constructive feedback.
- Collaborated with cross-functional teams to identify sourcing needs and establish procurement timelines.
- Continuously evaluated existing supply chain processes, identifying opportunities for improvement in both efficiency and cost-effectiveness.
- Implemented strategic sourcing initiatives that led to significant annual cost reductions while maintaining product quality standards.
- Coordinated international shipments, ensuring compliance with customs regulations and minimizing shipment delays due to documentation errors.
- Performed monthly reconciliation of open purchasing orders.
- Sourced vendors, built relationships, and negotiated prices.
Associate Telecommunications Analyst
Asian Development Bank
11.2005 - 09.2007
- Monitored the utilization of the administrative expense, annual capital expenditures and other major budget accounts and managed budget processes, meeting the business needs within the available resources
- Monitored and evaluated the performance of service providers to determine necessity for amendments or contract extensions and compliance to contractual obligations
- Created procedures overseeing the acquisition, control of telecommunications equipment, supplies and materials and disposition according to ADB’s established policies and procedures
- Conducted research and evaluated new telecommunications technologies, reviewed available telecommunications products and their applicability to user requirements and communicated with carriers regarding service capabilities and development plans
Assistant Telecommunications Analyst
Asian Development Bank
11.2003 - 11.2005
- Monitored the service providers’ implementation of the installation/ upgrade of existing VSAT/VPN connections to ADB’s Field Offices (FOs) based on their contracts’ Work Performance Statement and Service Level Agreement
- Provided exceptional administrative support to the Telecommunications Engineers and staff in the Field Offices during the installation, configuration, testing and maintenance of telecommunications equipment and network hardware/software
- Collaborated with cross-functional teams to develop and implement policies and procedures pertaining to the establishment, operation and maintenance of various telecommunications services and facilities in ADB HQ and Field Offices
Senior Telecommunications Assistant
Asian Development Bank
03.2002 - 11.2003
- Operated and maintained the Call Account Management System
- Provided input to the Head, Telecoms for the preparation of reports and summaries on telecommunications budget requirements
- Monitored the administrative expenses and capital budget as part of the planning for the procurement of telecommunications equipment and services
Telecommunications Assistant
Asian Development Bank
03.2000 - 03.2002
- Retrieved call data from the Management Information System (MIS); converted the retrieved information to the database files including the indexing, sorting, and departmentalizing of information
- Updated the electronic telephone directory, including the switch functions of the PABX system; programmed the number changes and activated/deactivated services as a result of staff relocation
Billing and Budget Assistant
Asian Development Bank
01.1998 - 02.2000
- Operated and maintained the System Management Data Recording (SMDR) System and programmed the DDD access codes of staff
- Managed the Call Center functions of the PABX System
Clerk (Cables/Operator)
Asian Development Bank
12.1996 - 12.1997
- Monitored processed bills/invoices submitted by service providers, updated the supervisors on the status of communications budget and assisted in the preparation of annual budget by providing relevant data
- Assisted in the monitoring of budget utilization status by maintaining complete and updated reconciliation reports and statistics with information on departmental breakdown of expenditures
Secretary
Asian Development Bank
11.1993 - 12.1996
- Provided secretarial assistance to supervisors in the preparation of project performance audit reports, country synthesis of post-evaluation findings, reports of ADB’s President to the Board of Directors and impact evaluation studies
- Part of the team that conducted in-country and regional workshops and conferences
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
Education
Certification Program - Supply Chain Management
University of California Santa Clara
3175 Bowers Ave Santa Clara, CA12-2024
Skills
- Effective Procurement Planning
- Supplier Relationship Management
- Inventory Management
- Cost Analysis and Cost-Saving Strategies
- Problem Solving and Data Analysis Interpretation
- Proficient in Computer Applications
- Effective Written and Verbal Communication Skills
- Ability to Multitask in a Stressful Environment with Specific Deadlines
- Ability to Work Independently in a Time-sensitive Environment
Languages
English
Professional Working
Timeline
Purchasing and Office Administrator
Western Gourmet Foods
01.2008 - 09.2023
Associate Telecommunications Analyst
Asian Development Bank
11.2005 - 09.2007
Assistant Telecommunications Analyst
Asian Development Bank
11.2003 - 11.2005
Senior Telecommunications Assistant
Asian Development Bank
03.2002 - 11.2003
Telecommunications Assistant
Asian Development Bank
03.2000 - 03.2002
Billing and Budget Assistant
Asian Development Bank
01.1998 - 02.2000
Clerk (Cables/Operator)
Asian Development Bank
12.1996 - 12.1997
Secretary
Asian Development Bank
11.1993 - 12.1996
Certification Program - Supply Chain Management
University of California Santa Clara
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