Maria Rodriguez
Fall River Mills,CA
Summary
Proficient Office Coordinator with proven expertise at Helena Agri-Enterprises, LLC in enhancing operational efficiency and streamlining document management. Skilled in data entry and customer communication, I successfully reconciled accounts and implemented secure filing systems, contributing to improved accuracy and team collaboration. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player and strong work ethic.
Overview
17
17
years of professional experience
Work History
Office Coordinator
Helena Agri-Enterprises, LLC
04.2017 - Current
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Managed office activities by maintaining communication between clients, tracking records, and filing all documents.
- Reconciled account files and produced monthly reports.
- Tracked records, filed documents, and maintained communication between clients to manage office activities.
- Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands.
- Efficiently supervised filing, sorting and handling incoming and outgoing mail.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Created and implemented secure filing systems for sensitive employee and client documents.
- Account Payables-communicate with corporate office to setup new vendors, process vendor invoices, pay vendor on time
- Account Receivables-apply payments on account, mail statements
- Manage Fleet-registration, fuel cards, compliance
Bookkeeper
McArthur Farm Supply
06.2008 - 04.2017
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Maintained and processed invoices, deposits, and money logs.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Posted daily receipts and payments in accordance with corporate protocols.
- Assist with payroll for employees and maintained detailed records of procedures.
- Reconciled and corrected issues with financial records.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Entered figures using 10-key calculator to compute data quickly.
- Matched purchase orders with invoices and recorded necessary information.
- Effectively communicated with clients about payment needs and kept updated
Education
High School Diploma -
Fall River High School
McArthur, CA06-2003
Skills
- Proficient in Microsoft Outlook, Excel, and Word
- Data Entry
- Ability to multi-task
- Experience with Payroll time entry
- Experience with expense reporting
- Work well with others
- Expense tracking
- Customer communication
- Record keeping
- Document management
- Ordering of supplies
- Meeting coordination
- File organization
- Database maintenance
- Researching issues
- Paperwork and documentation
- Report preparation
Languages
Spanish
Full Professional
Timeline
Office Coordinator
Helena Agri-Enterprises, LLC
04.2017 - Current
Bookkeeper
McArthur Farm Supply
06.2008 - 04.2017
High School Diploma -
Fall River High School
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