Maria Tinajero
Frisco,TX
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
9
9
years of professional experience
Work History
Senior Executive Assistant-President & HR Manager
Tokio Marine HCC
08.2022 - Current
- Provides full executive administrative support to the President, HR Manager, and leadership team, including calendaring, travel coordination, and expense reconciliation
- Works closely and effectively with the President and HR Manager as a trusted business partner to keep them informed of top priorities, upcoming commitments, and responsibilities, enabling the President and HR Manager to strategically leverage time as their most valuable asset
- Leads planning and execution of internal and external offsite, events and conferences
- Oversee Office Operations by managing a supply budget pf $20,000 and reducing operational cost by 25% through efficient resource allocation
- Manages Administrative Assistants and develops processes to help improve day-to-day scheduling and administrative functions
Senior Executive Assistant - CEO & CMO
Valence Laboratories
01.2019 - 08.2022
- Managed and coordinated complex executive calendars by scheduling meetings and appointments in a way that optimizes time management
- Handled all executive communications by drafting emails and answering phone calls, as well as dealing with internal and external stakeholders
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executives
- Implemented best practices to maximize executive efficiency
Executive Assistant - CEO
AnaSofia's Mexican Grill
06.2018 - 05.2022
- Provided full executive support to CEO
- Acted as the bridge for smooth communications between the CEO and staff in order to build relationships crucial to effective collaboration across the company
- Accompanied CFO to meetings with current/potential clients, key partners, etc.
- Researched and prepared meeting and training materials for staff
- Handled highly confidential information with discretion
Bilingual Executive Assistant
Dallas Baptist University International Office
01.2017 - 12.2018
- Boosted client satisfaction by providing timely and accurate bilingual support for customer inquiries.
- Improved file organization system, making it easier to locate important documents when needed.
- Provided comprehensive administrative support during company-wide audits while maintaining strict adherence to internal policies and procedures.
- Facilitated onboarding process for new employees, providing initial training materials in both languages as needed.
- Collaborated with HR to efficiently onboard multilingual employees, creating a diverse workforce.
Executive Administrative Assistant - HR Manager
Christ for the Nations HQ
01.2015 - 12.2016
- Led recruitment and development of strategic alliances to maximize utilization of existing talent and capabilities.
- Scheduled appointments and handled calenders for senior leadership.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Coordinated staff training programs, improving overall efficiency within the company through skill development.
Education
BBA - Business Administration
Dallas Baptist University
05.2019
Entrepreneurship - Marketplace
Christ For The Nations
Dallas, TX12.2016
Skills
- Calendar Management Proficiency
- Meticulous attention to detail
- Administrative Skills
- Executive Support Expertise
- Human resources knowledge
- High-level confidentiality
- Budget Management Experience
- Google Suite
- Advanced MS Office Suite
- Mail handling
- Spanish Language Proficiency
- Organizational Skills
Accomplishments
- Event Planning: Planned and executed 10 events per year with more than 50 total attendees by reserving meeting rooms, securing contracts with catering companies, and creating necessary meeting materials
- Travel Arrangements: Organized more than 10 trips by securing lodging accommodations, reviewing security needs, and reserving air and ground transportation
- Budget Reconciliations: Oversaw more than $2 million of annual invoices and, reconciled corporate charge card statements
Languages
Spanish
Native or Bilingual
Portuguese
Professional Working
Timeline
Senior Executive Assistant-President & HR Manager
Tokio Marine HCC
08.2022 - Current
Senior Executive Assistant - CEO & CMO
Valence Laboratories
01.2019 - 08.2022
Executive Assistant - CEO
AnaSofia's Mexican Grill
06.2018 - 05.2022
Bilingual Executive Assistant
Dallas Baptist University International Office
01.2017 - 12.2018
Executive Administrative Assistant - HR Manager
Christ for the Nations HQ
01.2015 - 12.2016
BBA - Business Administration
Dallas Baptist University
Entrepreneurship - Marketplace
Christ For The Nations
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