Maria Valadez
Hutto,TX
Summary
Experienced in managing a wide array of accounts payable tasks with precision, effectiveness, and sharp decision-making. Proficient in organizing and prioritizing requirements efficiently to meet strict deadlines and uphold stringent financial controls. Accustomed to delivering exceptional results independently and within collaborative team settings. Proven track record of success with a 15-year tenure (URS, AECOM, Shimmick) demonstrating loyalty, adaptability, and expertise across multiple transitions.
Overview
21
21
years of professional experience
Work History
Accounts Payable
Express Pros
2024.08 - 2024.09
- Reached out to vendors and customers to verify information and follow up on client issues.
- Processed invoices with efficiency and accuracy, resulting in decreased discrepancies.
- Input financial data and produced reports using Microsoft Great Plains.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
Accounts Payable Assistant
Shimmick Construction
2020.04 - 2024.06
- Processed over 100 invoices daily for the National Division using Kofax (OCR software) and CMiC (ERP system), ensuring timely and accurate payments
- Resolved internal and external customer inquiries by researching accounts and reconciling statements, improving issue resolution efficiency
- Managed designated email inboxes for invoices and inquiries, ensuring prompt response and smooth flow of invoice processing
- Prepared vendor payments (check and ACH/EFT) for multiple divisions and companies on a weekly and ad hoc basis
- Assisted with the implementation of Kofax including testing and identified time-saving techniques in Kofax Document Review and Validation.
Accounts Payable Assistant
AECOM
2015.05 - 2020.04
- Processed invoices in a high-volume environment utilizing Kofax (OCR software) and Oracle (ERP system), ensuring accuracy and timely payments
- Reconciled processed work by verifying entries and comparing system reports to balance numbers.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Addressed requests and questions for multiple departments (Operations, Finance, HR, etc.) and vendors, resolving discrepancies through research and statement reconciliation, improving vendor relationships
- Monitored designated email inboxes for invoice submissions, ensuring seamless workflow for accounting teams
- Maintained and organized vendor files (both electronic and paper), streamlining access to records and improving departmental efficiency
- Recorded un-entered invoices
- Account reconciliations for credit cards
- Reviewed financial statements for discrepancies and inaccuracies, ensuring accuracy in financial reporting.
Accounts Payable Assistant
URS
2008.11 - 2015.05
- Processed invoices in a high-volume environment using EnterpriseOne (ERP system)
- Assisted in the testing and successful implementation of Basware software, streamlining automated invoice routing and approval processes for greater efficiency
- Audited invoices and expense reports for accuracy and completeness
- Involved in process improvement to reduce invoice processing time from 2 days to a matter of hours (FedEx EDI) enhancing overall department productivity
- Researched and resolved inquiries from internal and external stakeholders, conducting detailed reconciliations of vendor statements to address discrepancies
- Participated in the Month-End Close Process, preparing financial records and ensuring the timely submission of reports to meet strict deadlines.
Customer Service Representative
Wellpoint
2003.04 - 2008.09
- Monitored phones and addressed customer inquiries
- Maintained detailed and accurate notes and records of calls in the customer service system, ensuring compliance with organizational documentation standards
- Addressed member questions and provided timely and accurate benefit information, improving overall customer satisfaction
- Processed bills efficiently within department deadlines, consistently meeting or exceeding performance goals for accuracy and timeliness in billing.
Education
High School Diploma -
Channel Islands High School
Oxnard, CA06.1996
Skills
- Over 15 years of experience in Accounts Payable in various industries (construction, civil engineering, and technical services)
- Experience in all facets of the Accounts Payable accounting cycle: vendor master set up and changes, invoice processing, and payment disbursement (check and EFT/ACH)
- Microsoft Office
- 12,000 kph and 10-key by touch
- Organizational Skills: Detailed calendar, time management and prioritization, proficient attention to detail
- Fluent in Spanish
Personal Information
Title: Accounts Payable Specialist
Languages
Spanish
Native or Bilingual
Software
Oracle JD Edwards EnterpriseOne
Basware
Kofax
CMiC
Concur
GP
Oracle NetSuite
Timeline
Accounts Payable
Express Pros
2024.08 - 2024.09
Accounts Payable Assistant
Shimmick Construction
2020.04 - 2024.06
Accounts Payable Assistant
AECOM
2015.05 - 2020.04
Accounts Payable Assistant
URS
2008.11 - 2015.05
Customer Service Representative
Wellpoint
2003.04 - 2008.09
High School Diploma -
Channel Islands High School
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