Summary
Overview
Work History
Education
Skills
Affiliations
References
Timeline
Generic

Maria Valenciano

Bridgeview,IL

Summary

Dedicated professional with a solid background in high-volume office environments. Provides exceptional clerical and operational support for professionals. Well-versed in managing office supplies, paperwork, and project needs.

Overview

24
24
years of professional experience

Work History

Sr. Admin Assistant

Gatorade Performance Portfolio
, IL
08.2022 - Current
  • Achieved seamless workflow by overseeing administrative tasks for 2 VPs and 1 Sr. Manager, including calendar organization, meeting arrangement, and travel logistics.
  • Managed and reconciled monthly expenses for Senior Management.

  • Organized company events/meetings while ensuring smooth execution of logistics and catering.

  • Ensured all necessary office supplies and equipment were available and operational for my immediate team.

  • Contributed to the achievement of organizational goals by actively participating in special initiatives as needed.

  • Ensured the smooth processing of POs for GPP Team's capital project.

  • Oversaw invoice processing for 8 GPP plants based in the US.

QA Coordinator

Quaker Foods and Snacks
, IL
04.2021 - 08.2022
  • Review standards, policies, and procedures, as well as carry out programs to evaluate the effectiveness of existing programs.
  • Review, approve, and track all PC Documentation forms to make sure we are always audit ready.
  • Review and approve all housekeeping supply orders to ensure we meet budget.
  • Review, streamline, and communicate all consumer complaints to the plant.

Plant Admin Assistant

Quaker Foods and Snacks
, IL
05.2015 - 04.2021
  • Manage Plant Director calendar, support a team of 250+ employees in all aspects ranging from HR issues to coordinating events
  • Preparation of documents, correspondence, and presentations for a team of 9 senior managers. Provide critical coordination support for Specialty Brands team meetings and events. Manage travel plans and visas for frequent domestic and periodic international travel. Payroll backup admin. Manage various budgets from office supplies, housekeeping, EHS, and company events.
  • Work on special projects as needed, perform weekly recycling waste inspections to stay compliant with QSHA standards.
  • Responsible for reconciliation of monthly T&E through Concur for me and the Plant Director.

Associate Payroll Admin

Pepsi Beverages Company
, IL
01.2013 - 05.2015
  • Managed, reviewed, and approved employee payroll thru Kronos for 200+ employees
  • Review and audit timekeeping records for compliance with established standards.
  • Managed vacation schedules, points systems, and tracked and reviewed all FMLA occurrences.
  • Entered new hires into the payroll system, posted changes in pay and tax status, along with many miscellaneous changes to master data files in the SAP system.
  • Support HR in roles ranging from new hires processes to employee benefit enrollment, master data changes, grievance tracking, and union hearings.
  • Responsible for the departmental budget and spending through P-Card, APS.
  • Manage all building repair/maintenance budget, ordering office supplies, equipment purchase/rental, and streamlining department cost.
  • Responsible for organizing department meetings/trainings, creating PowerPoint presentations.
  • Implement and enforce all safety processes and procedures to stay compliant with OSHA standards.
  • Assist with various projects.

Trade Analyst

Sara Lee Corporation
Downers Grove, IL
01.2005 - 07.2012
  • Executed quarterly pricing decisions relative to current market conditions, updated SAP for pricing changes periodically, tracked and followed up where necessary to rectify discrepancies.
  • Assist sales and customers with pricing issues and requests.
  • Managed creation and communication of customer-specific pricing data files.
  • Audited data and executed pricing for private label meat, bakery, and foodservice products.
  • Analyzed and presented data findings for brokerage elasticity evaluation and lost customer initiative.
  • Updated trade pricing for 2 segments of the company on a monthly, quarterly, and annual basis.
  • Managed promotional payout for various end users in SAP.
  • Support sales team in all aspects of payment, deduction, and fund resolution.
  • Researched, resolved, and cleared corporate and local deductions.
  • Managed customer contracts for 3 segments of the company, from creation to execution of payouts.
  • Responsible for vendor set up in master data/SAP system.
  • Completed/assist with miscellaneous projects as assigned.

Trade Payment Analyst

McCain Foods, USA
Lisle, IL
01.2001 - 01.2005
  • Issued an average of 2 million dollars in payments per week against promotions in AS400 system for customers, distributors, and brokers in the West and Northeast Regions
  • Validated payments, re-calculated numbers before Issuing payments
  • Supported 21 brokers and sales forces assigned to the above regions on all areas of payment processing, validation, and entry
  • Validate and approve broker-entered payments in the system
  • Generated payment reports, communicated out to sales forces, brokers on weekly basis
  • Assisted in various Trade projects as assigned.

Education

General Accounting, Office/ Business Administration -

CENTRAL STATES SER.
Chicago, IL
12.1993

General Studies -

MORTON EAST HIGH SCHOOL
Cicero, IL
12.1990

Skills

  • PCQI certified
  • Kronos 61, 63
  • ERT reporting
  • Proficient with Windows XP
  • Excel
  • Web searching
  • AS400 system
  • SAP
  • BI reporting
  • Compass (Siebel)
  • Adding machine
  • Fax 20-line switchboard
  • Copy machine
  • Bilingual (English/Spanish)
  • Excellent customer service
  • Strong analytical skills
  • Exceptional attention to detail
  • Ability to work independently
  • Great at building relationships
  • Managing conflict
  • Embracing change
  • Executive Support
  • Meeting Support
  • Travel Coordination
  • Human Resources Support
  • Expense Reporting
  • Reception Management

Affiliations

  • Culture and Inclusion Committee
  • HSE Committee
  • Safety Committee
  • Adelante (D&I)
  • Equal
  • WOC

References

Available upon request

Timeline

Sr. Admin Assistant

Gatorade Performance Portfolio
08.2022 - Current

QA Coordinator

Quaker Foods and Snacks
04.2021 - 08.2022

Plant Admin Assistant

Quaker Foods and Snacks
05.2015 - 04.2021

Associate Payroll Admin

Pepsi Beverages Company
01.2013 - 05.2015

Trade Analyst

Sara Lee Corporation
01.2005 - 07.2012

Trade Payment Analyst

McCain Foods, USA
01.2001 - 01.2005

General Accounting, Office/ Business Administration -

CENTRAL STATES SER.

General Studies -

MORTON EAST HIGH SCHOOL

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Maria Valenciano