Maria Valle
Ventura,CA
Summary
Innovative Law Office Manager motivating employees by building and supporting successful workspaces. Assists in digital storage of crucial documents and electronic files. Contacts IT support to rapidly resolve technical problems. Interfaces with prospective clients using sensitivity and discretion.
Overview
5
5
years of professional experience
Work History
Legal Secretary
BradleyGrombacher LLP
Westlake Village, CA
10.2018 - Current
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk
- Secretary Answered incoming calls from clients and attorneys to provide assistance or route calls to appropriate personnel.
- Processed electronic or physical court filings for attorney's practice.
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Routed contracts, agreements and invoices through proper signature process.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Compiled meeting agendas and supportive materials ahead of meetings.
- Processed summonses, subpoenas and complaints.
- Photocopied all correspondence, documents and other printed materials.
- Drafted, edited and finalized legal documents such as contracts, pleadings and motions.
- Filed motions with courts electronically or via hard cop
- · Scheduled depositions, mediations and arbitrations with parties involved in litigation cases.
- Opened new client files and new matters in CMS.
- Organized and prioritized case loads of 8 attorneys.
- Met with clients and attorneys to discuss case details and evidence.
- Maintained calendars for upcoming court dates or deadlines related to cases.
- Entered client data into Neos/TrialWorks to manage records and customer relationships
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Acted as liaison between clients, vendors and attorneys.
- Checked office supplies stock and placed orders to maintain levels.
- Coded invoices and other records to maintain organized and accurate records.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Assisted internal accounting team in checking financial statements for accuracy to produce reliable reports.
- Provided support to upper management with special projects related to finance or accounting processes.
- Trained staff on office procedures and case-specific duties.
Education
Paralegal Studies - Paralegal Studies
Oxnard Community College
Oxnard, CASkills
- Word Processing
- MS Office Proficient
- Exceptional Communication Skills
- Legal Terminology
- Billing and Invoicing
Languages
Spanish
Native/ Bilingual
Timeline
Legal Secretary
BradleyGrombacher LLP
10.2018 - Current
Paralegal Studies - Paralegal Studies
Oxnard Community College