Maria Velez
Miami,USA
Summary
Dedicated Accounts Payable Specialist with over 21 years of success in high-volume, multi-system AP environments across corporate, municipal, and nonprofit sectors. Renowned for delivering timely and accurate payments while expertly managing complex invoice workflows and fostering strong relationships with vendors and internal teams. Highly adaptable with extensive hands-on experience in industry systems such as Oracle, Navision, Great Plains, Coupa, and Doc Alpha, along with a robust skill set in PO matching, statement reconciliation, vendor onboarding, expense reports, and both ACH and check disbursements. U.S. Army veteran committed to integrity, teamwork, and accountability; passionate about leveraging technology—including AI—to enhance efficiency and drive continuous improvement in finance operations within a mission-driven team.
Overview
26
26
years of professional experience
Work History
Accounts Payable (Contract)
Goodwill Industries of South Florida (via Robert Half)
02.2025 - Current
- Process invoices across a three-system environment (Doc Alpha, ReQlogic, and Great Plains), supporting high-volume operations with over 6,000 vendors and hundreds of invoices weekly.
- Review AI-processed invoices via Doc Alpha; validate or edit key fields before routing to ReQlogic for PO-matching and approval workflows.
- Handle both PO and non-PO invoice processing and execute ACH and check payments through Great Plains.
- Process all manual expense reports and lead AP customer service, reducing vendor complaints through clear communication.
- Reconciled large backlogs of missed or delayed invoices and led efforts to restore vendor trust.
- Support vendor creation and maintain strict adherence to nonprofit audit requirements and internal controls.
Accounts Payable
Club Med
08.2021 - 01.2025
- Managed full-cycle AP for over 8 North America-based entities (resorts and corporate offices) with over 6,000 suppliers.
- Processed 500+ invoices weekly via Coupa, with final payments executed in Oracle ensured accurate GL coding and audit readiness.
- Reviewed and resolved PO discrepancies with purchasing teams; reduced invoice mismatch errors by 30%.
- Created and updated vendor records; supported vendor onboarding and compliance.
- Handled $1M–$1.5M in biweekly ACH and check disbursements.
- Processed international payments in USD, EUR, and CAD, gaining hands-on experience with cross-border banking operations.
Accounts Payable
Concurrent Group LLC
06.2018 - 07.2021
- Oversaw AP for 3,000+ vendors related to utility subcontracting work for Florida Power & Light, including operations, overhead, and equipment.
- Processed 800+ invoices monthly using a construction-focused ERP similar to Oracle; ensured accuracy and compliance with project codes and cost centers.
- Supported AR by generating invoices for completed field jobs.
- Trained and mentored new AP hires; led transition from paper to digital recordkeeping systems.
Accounts Payable
Audiology Management Group
10.2016 - 06.2018
- Managed AP for 50+ audiology clinics nationwide using Microsoft Navision; processed 1,000+ invoices monthly for 5,000+ vendors.
- Reconciled 30+ employee credit cards monthly and processed all expense reports.
- Matched invoices to inventory orders and supported purchasing for a highly specialized product line (hearing aids with exclusive clinic rights).
Accounts Payable
KW Property Management & Consulting
10.2014 - 10.2016
- Handled AP for a portfolio of 40+ condominium properties using Nexus and Jenark systems.
- Processed over 2,000 invoices monthly and collaborated with property managers and accountants to ensure proper coding and payments.
- Submitted vendor updates via internal ticket system and maintained records for month-end reconciliation.
- Provided vendor support and resolved issues to reduce escalations and improve payment timeliness.
Accounts Payable (Contract)
Town of Miami Lakes (via Robert Half)
03.2014 - 09.2014
- Processed invoices and payments across multiple municipal departments using Munis.
- Posted journal entries for cash receipts and maintained supplier records.
- Reconciled vendor statements and resolved discrepancies.
- Used complex Excel spreadsheets to track payments across multiple accounts, improving accuracy in municipal disbursements.
Accounts Payable
Adventure Sports
03.2013 - 04.2014
- Managed AP for five separate entities, including 3 retail stores, a warehouse, and an e-commerce platform.
- Processed invoices and audited inventory across Navision ERP, reconciling vendor shipments and PO structures.
- Supported international export and compliance for exclusive water sports brands distributed across South America and global markets.
Accounts Payable
Republic Services, Inc.
10.2003 - 12.2009
- Developed foundational AP expertise supporting multiple business units.
- Created and updated vendor records; processed weekly vendor payments.
- Maintained PO log.
- Reconciled monthly bank statements and year-end 1099s.
- Assisted the Safety Department with compliance documentation and reporting.
Human Resources Specialist
U.S. Army
09.1999 - 09.2003
- Supported personnel records, DD214 processing, and administrative operations as part of the U.S. Army Human Resources.
- Deployed in support of Operation Iraqi Freedom; upheld military-grade standards of attention to detail, accountability, and teamwork.
- Honorably discharged with values that continue to shape professional conduct.
Education
Bachelor of Arts - English Literature
Florida International University
Miami, FL05.2013
Skills
- Full-Cycle Accounts Payable (Cash or Accrual Basis)
- Recent ERP Systems: Oracle, Navision, Great Plains, Coupa, Doc Alpha
- Vendor Onboarding
- Multi-Entity & International AP
- Soft Skills:
- Teamwork
- Integrity
- Adaptability
- Effective communicator
Languages
Spanish
Native or Bilingual
Timeline
Accounts Payable (Contract)
Goodwill Industries of South Florida (via Robert Half)
02.2025 - Current
Accounts Payable
Club Med
08.2021 - 01.2025
Accounts Payable
Concurrent Group LLC
06.2018 - 07.2021
Accounts Payable
Audiology Management Group
10.2016 - 06.2018
Accounts Payable
KW Property Management & Consulting
10.2014 - 10.2016
Accounts Payable (Contract)
Town of Miami Lakes (via Robert Half)
03.2014 - 09.2014
Accounts Payable
Adventure Sports
03.2013 - 04.2014
Accounts Payable
Republic Services, Inc.
10.2003 - 12.2009
Human Resources Specialist
U.S. Army
09.1999 - 09.2003
Bachelor of Arts - English Literature
Florida International University
VETERAN STATUS
- Honorably Discharged U.S. Army Veteran
- (Active Duty, Sept 1999 – Sept 2003)
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