Maria Yacoub
Whittier,California
Summary
Detail-oriented Executive Assistant with over 25 years of administrative expertise eager to join a team and contribute to its efficiency and success. Proven ability to manage and complete tasks and collaborate effectively in a fast-paced environment.
Overview
16
16
years of professional experience
Work History
Administrative Secretary
LOS ANGELES COUNTY SANITATION DISTRICT
01.2022 - 05.2023
- Provided administrative support to the Board Secretary's office ensuring accuracy of agenda packets.
- Conducted research for routine tasks and special projects.
- Managed clerical tasks, including copying, faxing, and filing documents.
- Routed business correspondence, documents, and messages to the appropriate departments and staff members.
- Created and updated records and files to maintain document compliance.
- Took notes at board meetings and adhered to proper procedures and bylaws.
Personal Assistant / Executive Assistant
CONFIDENTIAL
03.2016 - 06.2022
- Proactively managed personal and professional calendars and coordinated appointments.
- Facilitated communication between the principal talent management.
- Scheduled meetings, organized travel arrangements, and managed documentation.
- Supported on-set activities, including running lines and updating casting websites.
- Ensured smooth tracing of auditions, callbacks, and chemistry reads.
Executive Assistant
DISNEY STUDIOS
02.2020 - 02.2020
- Efficiently managed a dynamic calendar for the Senior VP in Legal Affairs.
- Arranged meetings and answered phone calls from the Fox Studios office and Disney Studios office.
- Coordinated travel logistics and processed expense reports.
- Served as a liaison between departments to facilitate effective communication.
- Captured meeting minutes and tracked action items ensuring completion of tasks.
- Evaluated incoming submissions of written and visual materials and maintained accurate records.
- Provided comprehensive administrative support as needed to enhance team operations.
- Handled confidential and sensitive information with discretion and tact.
Administrative Assistant II
POWAY UNIFIED SCHOOL DISTRICT
01.2012 - 01.2020
- Provided comprehensive administrative support, including answering multi-line phone systems and greeting visitors.
- Coordinated office activities, maintained confidentiality, and organized communications flow.
- Conducted onboarding for new hires, prepared a variety of materials, and managed complex personnel records.
- Coordinated travel arrangements and prepared related forms for reimbursements.
- Conducted research and compiled information for various reports.
- Organized and streamlined training and seminars
- Participated in industry-related conferences to network with potential candidates.
- Developed effective working relationships with hiring managers to understand their staffing needs.
- Facilitated pre-employment assessments for prospective employees, such as aptitude tests or personality inventories.
- Recognized as Classified Employee of the Year in 2013 and 2017.
Paralegal / Legal Assistant
GRUNSKY, EBEY, FARRAR & HOWELL
09.2008 - 08.2010
- Drafted and edited legal documents related to family law cases.
- Managed client matters, court documents, and scheduling.
- Conducted client intakes and translated documents from English to Spanish.
- Coordinated service of subpoenas and deposition scheduling.
- Gathered and tracked case information through client interaction.
- Maintained calendars for upcoming court dates or deadlines related to cases.
Legal Assistant / Executive Assistant
WEALTHPLAN
08.2007 - 09.2008
- Provided legal and administrative support to the founding partner.
- Maintained client information, organized files, and managed client billing.
- Transcribed meeting minutes and maintained court hearing calendars.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
- Assisted in providing Lincoln Law School with course materials, syllabus, textbook requirements, expense reports, and grades for founding partner.
Education
Certificate - Business & Management-Entertainment
University of California, Los Angeles - Extension
Los Angeles, CA12.2025
Associate of Arts - Administration of Justice
Gavilan College
Gilroy, CA05.2009
Certificate - Paralegal Studies
Sawyer Business College
Santa Clara, CA11.1994
Skills
- Calendar Management
- Event Coordination
- Travel Arrangements
- Excellent Communication
- Strong Technical Proficiency Interpersonal Skills
- Attention to Detail
- Problem-solving
- Legal Administrative Support / Typing Speed
- 70wpm / DocuSign / Zendesk / Slack/ Adobe
- Acrobat / Zoom
- Education Software: SEIS, Synergy, MyPlan
- Blackboard Connect Ed, AESOP, PeopleSoft
- Financial/HCM
- Google Drive: Google Docs, Google Sheets, Google Calendar, Google Forms, Gmail
- Legal Software: Legal Solutions, ProForma, Vision, Isys, Juris, PCLaw, AbacusLaw
- Entertainment Software: IMDBPro, Casting Frontier, Actors Access, Casting Networks
- Microsoft Office: Word, Excel, Publisher, Outlook
- Access, Teams
- Social Media: Twitter, Instagram, Facebook, TikTok, YouTube
Languages
Spanish
Native or Bilingual
Websites
Timeline
Administrative Secretary
LOS ANGELES COUNTY SANITATION DISTRICT
01.2022 - 05.2023
Executive Assistant
DISNEY STUDIOS
02.2020 - 02.2020
Personal Assistant / Executive Assistant
CONFIDENTIAL
03.2016 - 06.2022
Administrative Assistant II
POWAY UNIFIED SCHOOL DISTRICT
01.2012 - 01.2020
Paralegal / Legal Assistant
GRUNSKY, EBEY, FARRAR & HOWELL
09.2008 - 08.2010
Legal Assistant / Executive Assistant
WEALTHPLAN
08.2007 - 09.2008
Certificate - Business & Management-Entertainment
University of California, Los Angeles - Extension
Associate of Arts - Administration of Justice
Gavilan College
Certificate - Paralegal Studies
Sawyer Business College
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