Maria Isabel Gutierrez
Long Beach,USA
Summary
Results-driven and highly versatile procurement and supply chain professional with extensive experience in supplier management, inventory control, and end-to-end logistics coordination across domestic and international markets. Skilled in negotiating with over 50 vendors to secure competitive pricing, favorable terms, and timely delivery of raw materials and packaging components for both production and distribution. Proficient in inventory forecasting, demand planning, and margin analysis to enhance operational efficiency and cost-effectiveness. Adept at managing complex logistics involving LTL, FCL, and LCL shipments, ensuring full compliance with customs documentation such as ISF and Bills of Lading. Demonstrated expertise in utilizing Microsoft Excel (pivot tables, advanced formulas) and Microsoft Dynamics NAV ERP to generate actionable reports and support data-driven decision-making. Strong background in accounts payable functions, including invoice verification, discrepancy resolution, vendor payment processing, and month-end closing activities. Known for cross-functional collaboration with sales, production, R&D, accounts payable, and customer service teams to support seamless operations. Experienced in preparing customer-facing materials, supporting the sales force with product updates, presentations, and sample distribution. Recognized for strong organizational skills, attention to detail, and ability to resolve issues efficiently—whether handling inventory discrepancies, damaged goods claims, or credit risk assessments. Proven track record of maintaining compliance with internal policies and industry best practices, while ensuring excellent vendor and customer relations.
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
31
31
years of professional experience
Work History
Accounts Payable Department
KHS Bicycles
Rancho Dominguez
01.2010 - 08.2025
- Assists the AP Department during employees extended medical leave of absences
- Invoice Processing: Reviews and confirms invoices from vendors, suppliers and utilities. Ensures accuracy of quantities received and pricing matches the purchase orders.
- Issue Resolution: Works directly with the Receiving Department and Purchasing Department to ensure the shipments are accurately received and invoiced in a timely matter.
- Payment Processing: Schedules and process payments to vendors within invoice terms utilizing company checks, and or, company credit cards.
- Vendor Management: Maintains contact with vendors accounting department. Addresses inquiries and resolves discrepancies related to payments, invoices, or statements.
- Financial keeping: Maintains records of accounts payable transactions, including invoices, credit memos, payment records, and statements, including assisting in month-end closing activities.
Purchasing Assistant Manager
KHS Bicycles
Rancho Dominguez
05.2000 - 08.2025
- Supplier Management: Maintain relationships with 50+ suppliers, negotiating pricing, terms, and lead times to optimize supply chain efficiency.
- Inventory Control & Forecasting: Oversee stock levels across multiple warehouses, optimizing replenishment through demand forecasting and sales analysis for both domestic and international suppliers. Manage the end-to-end logistics process, coordinating LTL shipments domestically and FCL/LCL shipments internationally, ensuring proper documentation compliance (e.g., ISF, BLs). Perform volume calculations for FCL shipments and conduct margin analysis to enhance cost efficiency.
- Data Analysis & Reporting: Utilize Microsoft Excel (pivot tables, Excel advanced formulas, and Microsoft Dynamics NAV ERP to generate purchasing reports, analyze trends, and make data-driven procurement decisions.
- Issue Resolution: Address and resolve inventory discrepancies, shipping delays, supplier recalls, and receiving issues to ensure accurate fulfillment.
- Customer Coordination: Work directly with large key customers to ensure timely product availability and resolve any purchasing-related concerns. Processes drop shipments and ensures orders are shipped in a timely matter out of the vendors facility
- Sales Team Force: Works directly with the sales department. Provides PowerPoint presentations to announce new products, provides product updates, provides PDF sell sheets, ships product samples to each sales representative, responds to inquiries regarding product availability.
- Compliance & Documentation: Ensure purchasing records, contracts, and vendor agreements align with company policies and industry best practices.
Credit Department Assistant
KHS Bicycles
Rancho Dominguez
01.2000 - 01.2004
- Credit Line Management: Assessed and managed customer credit lines, ensuring compliance with company financial policies.
- Customer Relations: Worked closely with dealers and sales teams to maintain smooth credit transactions and resolve disputes. Handled Will-Call pick up orders, billed and received cash or credit card payments.
- Data entry: Processed sales orders received via by fax and post mail (Amish customers). Verification of packing slips and processing invoices to the customers. Verify month-end customer statements and mailed each to the customers
Receiving Clerk, Manufacturing Purchasing Clerk, Corporate Purchasing Specialist
Nissin Foods (Maker of Cup of Noodles)
Gardena, CA
01.1995 - 01.2000
- Receiving Clerk:
- Scheduled delivery appointments with freight carriers
- Verified incoming shipments: checked that the received goods matched the purchase orders and packing slips in terms of product descriptions and quantities and typed bill of ladings as a form of receipt of goods.
- Accurately maintained receiving logs and daily updated the inventory system with details of the received goods.
- Communicated with suppliers and the manufacturing purchasing department to resolve any discrepancies or issues related to shipments.
- Processed returns: handled returns of damaged goods and or incorrect shipments, ensuring proper documentation and communication with the purchasing department.
- Answered phone calls, processed bill of ladings, handled incoming and outbound fax documents and filed documents.
- Manufacturing Purchasing Assistant:
- Raw Material Procurement: Maintained consistent inventory flow to support production needs for Ramen & Cup of noodle manufacturing.
- Supply Chain Coordination: Managed supplier relationships, and ensured on-time raw and packaging material deliveries for seamless operations.
- Inventory & Demand Planning: Forecasted material requirements based on production schedules by coordinating with the manufacturing production team.
- Processed damaged goods claims with the suppliers and freight carriers.
- Corporate Purchasing Specialist:
- Worked closely with the manufacturing purchasing department.
- Negotiated pricing with domestic and overseas suppliers, primary commodities as bulk flour, oil, dehydrated shrimp, chicken and beef. Raw materials: flavored seasoning powders, dehydrated vegetables. Packaging materials: paper adhesive lids (for cup of noodles), plastic laminate (for ramen noodles), foil for seasoning packs, variety cup sizes, plastic shrink wraps, adhesives and boxes for packaged finished goods.
- Coordinated product and flavoring with the manufacturing production management team, product research and the sales department.
Education
High School Diploma -
Carson High School
Carson, California06-1994
General Education -
Los Angeles Harbor Community College
Wilmington08-1994
Skills
- Procurement & Supplier Negotiations
- Inventory Management & Demand Forecasting
- Data Analysis & Reporting (Microsoft Excel, Pivot Tables, VLOOKUP, Macros)
- ERP Systems (Microsoft Dynamics NAV, SAP, NetSuite)
- Customer & Sales Support: communication & Interpersonal Skills (Cross-Department Collaboration: working with sales, production, AP, Receiving and Purchasing Departments)
- Accounts Payable & Financial Administration
- Shipping & Receiving Logistics
- Problem-Solving & Issue Resolution
- Customer & Vendor Relations
- Financial Analysis (Credit Line Management, Cost Control)
- Friendly, positive attitude
- Teamwork and collaboration
Accomplishments
- Successfully managed a 50+ supplier portfolio, ensuring uninterrupted inventory flow across multiple warehouses.
- Spearheaded cost-saving initiatives, optimizing purchasing strategies to improve company profitability.
Languages
Spanish
Native or Bilingual
Timeline
Accounts Payable Department
KHS Bicycles
01.2010 - 08.2025
Purchasing Assistant Manager
KHS Bicycles
05.2000 - 08.2025
Credit Department Assistant
KHS Bicycles
01.2000 - 01.2004
Receiving Clerk, Manufacturing Purchasing Clerk, Corporate Purchasing Specialist
Nissin Foods (Maker of Cup of Noodles)
01.1995 - 01.2000
High School Diploma -
Carson High School
General Education -
Los Angeles Harbor Community College