Marialice Conwill
Oklahoma City
Summary
Administrative assistant with 30 years of experience with business relations and assisting with special projects at the senior management level and serve as a primary point of contact and liaison between management, vendors, clients and fellow employees. Possess excellent written and oral communication skills, problem solving abilities and high level of confidentiality. With word processing support. Punctual, dedicated, and hard working. Worked in the medical field for 6 years.
Overview
9
9
years of professional experience
Work History
Finance Secretary/ Personal Assistant
Joe Cooper Automotive
09.2021 - 11.2024
- Prepare all car deals to be sent to accounting and verify all documents are included
- Verify POA and title work goes with the vehicle that is being traded in
- Provide support to the finance managers closing deals work with credit union and banks for payoff’s and make all title paperwork for trades were correct
- Order office supplies for all the store I worked in
- Verify trade in vehicles have been titled correctly before the vehicle can be added to stock
- Software used CDK, CUDL, Reverse Risk, Darwin
- Worked with GM to get all timecards corrected for payroll
Administrative Assistant/Data Entry/Receptionist/Title Clerk
Accounting principal
09.2018 - 01.2021
- Support all office staff and upper management as needed, with spreadsheets data entry, Expense reports
- Assist HR with time sensitive documentation
- Organize board meetings and setup catering and arrange all staff agenda for meetings and corporate trips with travel arrangements
- Receive and proof new and used car sales paperwork verifies all sensitive data has been received and title work can be transferred to the appropriate buyer
- Verify all trade in vehicles have been titled correctly before the vehicle can be added to stock
Sales Ops Coordinator/Executive Assistant
AGS
04.2016 - 09.2018
- Managed all fleet vehicles in 15 states over 100 vehicles
- Setup service agreement with upper management to work with Enterprise fleet services
- Put protocol in place for all Technicians for dress code
- Worked closely with several managers and service managers to have everyone represent the company with a standard look to represent the company
- Arranged a streamline process to have an easy workflow at reception desk
- Worked with a $50,000.00 budget for office supplies
- Coordinated with FedEx Sales rep to have all shipping points put together to ensure company was receiving the correct loyalty benefits
- Was the company’s Culture Crew Liaison with all workers on our goal to help the community
- Coordinated with Positive Tomorrow’s for donations for all the kids and parents
Education
Associates Degree - Business Management
OSU/OKC
01.1992
Skills
- Attention to Detail
- Budgeting
- Team Leadership
- Project Planning
- Accountability
- Improving Efficiency
- Business Systems
- Title proofing clerk
- Streamline
- Fleet management
- Field service assistant
- Notary Public
- Microsoft Office
- Office Equipment Maintenance
- Fleet Vehicle Maintenance
- Uniforms
- Front office
- Patient liaison
- Data Entry
- Scanning
Timeline
Finance Secretary/ Personal Assistant
Joe Cooper Automotive
09.2021 - 11.2024
Administrative Assistant/Data Entry/Receptionist/Title Clerk
Accounting principal
09.2018 - 01.2021
Sales Ops Coordinator/Executive Assistant
AGS
04.2016 - 09.2018
Associates Degree - Business Management
OSU/OKC
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