Maria Michelle Shaw
Executive Assistant
Montgomery,Alabama
Summary
Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
22
22
years of professional experience
Work History
Executive Assistant
Alabama State Bar
Montgomery, Alabama
01.2020 - Current
- Provide logistical support to the Executive Director and the Director of Operations
- Collaborate with other administrative team members, human resources, and the finance department on projects and events
- Proficient in handling important and confidential information and documents
- Plan meetings and prepare conference rooms
- Staff Liaison to an 80-person Board of Bar Commission and active past board members and presidents
- Plan and coordinate the current President's after-hour socials
- Staff Liaison to the ASB committees, task forces, and sections in fulfilling their purpose and maintain all records associated with each
- Heads the ASB Board of Bar Commissioner elections
- Prepare and distribute meeting agenda and materials for Executive Council and Board of Bar Commissioners meeting—distribution to include the Alabama Supreme Court
- Review and edit meeting minutes
- Maintain an up-to-date departmental organization chart
- Successfully plans and executes certain aspects of the ASB Annual Meeting, including the award ceremony, the Commissioner's Reception, and the Board of Bar, Commissioner meetings, new Commissioners Orientation, Past Presidents' Breakfast, and performs other duties as assigned
- Plan and coordinate the annual ceremony and luncheon for the Alabama Lawyers Hall of Fame for 150 people
- Assist with staff meetings, development, parties, and events as needed.
Legal Assistant
Beasley Allen
Montgomery, Alabama
01.2003 - 01.2020
- Provide logistical support to the Fraud Department Head and firm Managing Partner, along with other staff attorneys
- Managed the personal affairs of the Managing Partners to include monthly private banking and bill paying; reconciled bank statements; prepared monthly net worth and additional reports; gathered end-of-year tax documents for CPA; and scheduling of personal trips, appointments, or reservations
- Skilled in handling important and confidential information and documents
- Collaborate with other administrative team members, human resources, and the finance department on projects and events
- Maintain calendar and crucial deadlines
- Point of Contact for clients
- Plan travel itineraries for attorneys, experts, and clients, including using a charter aircraft for executives to get to/from meetings
- Successfully plan and execute meetings, depositions, and conference calls
- Coordinate and plan catering of food for meetings and depositions
- Collaborated with attorneys on compiling documents for depositions, mediations, and trials
- Communicate with experts, clients, and other attorneys in various fields
- Drafted letters and documents to clients and experts
- File and maintain cases, legal contracts, and engagement agreements through the internal filing system, CM/ECF, PACER, and AlaFile
- Maintain client files – internally and electronically on Prolaw
- Document review and coding in Concordance
- Summarize depositions and transcribe dictation.
Construction Secretary
Bear Brothers
Montgomery, Alabama
01.2001 - 01.2003
- Provide support to a five-person construction company
- Maintained construction documents, project plans, and files
- Serve as point of contact to subcontractors and job site staff
- Provide logistical support on bid day
- Manage all office documents using Microsoft Office
- Process and manage change orders, quote requests, and other documents necessary to complete the project
- Insured Subcontractors had proper insurance certificates and safety programs in the office and field, licenses, and all other requirements necessary for compliance
- Competent in handling important and confidential information and documents.
Education
Associates of Science in General Education -
Troy University
Troy, Alabama 05.2001 -
Skills
Spreadsheet & Database Creation
Timeline
Executive Assistant
Alabama State Bar
01.2020 - Current
Legal Assistant
Beasley Allen
01.2003 - 01.2020
Associates of Science in General Education -
Troy University
05.2001 -
Construction Secretary
Bear Brothers
01.2001 - 01.2003