MARIAN R. LYNCH
Summary
Multi-skilled Administrative and HR Professional with over 15 years of experience across administrative support, human resources, and recruitment. Proven success as an Executive Assistant, HR Executive, and Recruitment Consultant, supporting senior leadership in multinational organizations. I am skilled in calendar and travel management, HR operations, talent sourcing, onboarding, and employee relations. Resourceful and Diligent, with a strong ability to streamline workflows, manage confidential data, and communicate effectively at all levels. Experienced in challenging environments, including roles affected by project completions, company restructuring, closures, and mergers.
Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Collection Assistant-Temporary Staff
Sterling Personnel (Contracted to Rally Bank)
05.2025 - 07.2025
- Coordinated Change of Terms and Loan Extensions using DocuSign to ensure timely customer signatures and full compliance with internal policies and regulatory requirements.
- Maintained and regularly updated Bill Matrix codes in the Alacriti banking system, ensuring accurate payment processing and system data integrity.
- Managed the full lifecycle of GAP insurance claims, including submission, documentation tracking, and resolution follow-up.
- Oversaw repossession and vehicle impound processes, ensuring adherence to bank policies and legal procedures.
- Processed and monitored CUNA Life and Disability insurance payments, ensuring timely disbursements and accurate data management.
Operation Manager
Fireball Organization & Events Management- Startup (Project based)
04.2024 - 09.2024
- Led the operations of a youth football program, managing the registration of players, overseeing marketing initiatives, and creating/directing website design and branding efforts, resulting in a 30% increase in enrollment.
- Streamlined accounting processes and built strong vendor relationships, negotiating favorable terms that cut costs by 10%.
- Interacted well with customers to build connections and nurture relationships.
Executive Assistant & Office Manager
IDEMIA Middle East FZE
05.2023 - 02.2024
- Oversaw office management, including petty cash handling, employee engagement activities such as monthly celebrations, and CSR initiatives. Executed procurement tasks, including raising purchase orders and negotiating hotel rates, contributing to a 5% cost reduction. Ensured smooth daily office operations, achieving 100% operational compliance.
- Directed Office relocation, implemented the coordination and mobilization plan that minimized downtime to 1 day, optimizing productivity.
- Provided executive support to six Vice Presidents, streamlining travel, scheduling/calendars, expenses reconciliations and presentation development.
Recruitment Consultant
Executive Solutions – Secondment for Workforce Abu Dhabi
06.2022 - 05.2023
- Headhunted, identified, and approached suitable candidates on behalf of Workforce (WFC holding) contracted for (ADAC), briefed candidates on the job's responsibilities, salary, and benefits through phone screenings.
- Posted job openings on LinkedIn and other social media platforms to generate leads.
- Other Ad hoc; in charge of handling ADAC internal and external applicants' emails.
- Coordinated interviews between clients and candidates to ensure seamless scheduling and communication throughout the process.
- Conducted comprehensive candidate screenings to assess skills, experience, and fit for specific roles.
Strategic Project Coordinator - Portfolio Management Office
Bureau Expo 2020 Dubai
09.2021 - 03.2022
- Provided project coordination and management support to Firdaus Orchestra & Studio Team Members, Special VIP Guest Artists (with the HR Team), Expo 2020 Travel Agent, and Government Relations Office for entry permits and lodging. Supported the Senior Management team by attending meetings, reviewing, and reporting on the projects for all stakeholders (internally and externally).
- Met 2 days KPI timeline in generating Purchase Requisitions, Contract -Variation notes, Change Order Forms, Change Authorization Requests (CAR), and Contract Change and Exception Memo-(CEM) order follow-up and issue resolution.
- Supported the Accounts Department in timely clearing outstanding invoices by providing supporting documentation.
- Processed requests for internal/external site visits and access passes as well as any planned fleet requirements.
Administrative Specialist/Project Coordinator - Procurement
Saudi Investment Recycling Company (SIRC) & Utileco
03.2020 - 04.2021
- Spearheaded an array of responsibilities spanning from procurement, vendor management, contingency planning, contracts administration and negotiation, and strategic supplier relationship management. Simplified and arranged documents for the weekly technical review committee meeting; payment reviews, approvals of vendor emails, material requisitions, request for proposals, bid evaluations, and purchase orders. Compiled, transcribed, and circulated meeting minutes on a bi-weekly basis, on behalf of the HR Department.
- Achieved 100% departmental compliance by effective management of the Procurement and Vendor Management Database & Trackers, including approvals and signatures, payments, uploading material requisitions, purchase orders, and bid evaluations.
- Constructed a recruitment database and tracking system, as well as job applications, interviews forms, system access, and applicant contact information for Senior Management on a weekly basis.
- Developed and executed a process for streamlining, maintaining SharePoint folders, and granting employee permission levels.
HR Executive Administration & Operations
Tech Group LLC
09.2017 - 03.2019
- Worked with Hiring Managers in formulating & benchmarking functional best practices focused on meeting the present and future workforce requirements of the organization. Managed end-to-end recruitment lifecycle including taking job requisitions, listing jobs on appropriate channels, candidate selection, interviewing, selecting the best candidate, negotiating and reference checks, residency visas, and employee on-boarding & off-boarding. Developed compelling Job descriptions & classifications, internal communications & memos, warning letters, and performance management exercises, and termination letters.
- Improved company culture significantly by developing and implementing a Code of Conduct Questionnaire for new hires, employees, and management.
- Guaranteed the efficiency and effectiveness of HR and Admin. Department by revamping policies and procedures and a well-defined process map.
- Delivered in-house training to four hundred employees, including employee and facility scheduling, and PowerPoint presentations.
Global Mobilization Consultant - Supervisor
Air Energi LLC “Air Swift”
06.2015 - 02.2016
- Steered daily HR activities include handling recruitment lifecycle management spanning posting jobs, screening candidates, conducting interviews, qualification evaluation, completing joining formalities, and background verification.
- Led a five-member team and facilitated fifty consultants in worldwide mobilization operations for on/offshore contracts, prior to the firm's merger with Air Swift.
- Managed pre-medical examinations for visa applications, Emirates IDs, site passes, security-related documentation, employee contracts, no objection letters, passport renewal letters, and salary certificates.
Education
Associate of Applied Science - Medical Assistant
Texas School of Business
Houston, TexasBachelor of Public Administration -
University of Phoenix
01.2026
Diploma - Business Administration
Development Institute For Science Center
03-2013
Skills
- Calendar and travel management
- Vendor negotiation expertise
- Business communication management
- Expense tracking
- Project management tools proficiency
- Operations management
- Customer relationship management (CRM)
- Executive support
- Candidate sourcing
- Recruitment process management
- AR/AP
- Spreadsheet tracking
Accomplishments
- Successfully launched a health awareness campaign (covering dental, diabetes, healthy eating, and exercise programs) for blue-collar workers at no cost to Tech Groups in partnership with Al Ahalia Hospital LLC.
- At Tech Groups' Coauthored policy/procedures and workflow process, First Internship Program for the Internal Audit Department in 2018. And Led Tech Group's inaugural sponsorship and participation in Career Fair at City College of Ajman.
- Spearheaded CSR initiatives at IDEMIA, first Clothing Drive for Dubai Foundation for Women & Children, Employee Blood donation drive through Dubai Healthcare and monthly employee engagement activities, including group birthday celebrations and catered lunches for all staff.
Certification
- Introduction to Artificial Intelligence AI – Alison & IBM 2025 – 7285-21271236
- Diploma in Microsoft PowerPoint 2019 - An Introduction 2025 – 2487-21271236
- Microsoft Outlook 2010 2022 – 1330-21271236
- Microsoft Excel: Formulas & Functions 2022 – 4460-21271236
- Excel: You Can Do This – LinkedIn Learning 2024
- PMP: Project Management – Fundamental Concepts for Beginners 2025 – 4347-21271236
- Executive Assistant Skills 2021 – 1949-21271236
- Introduction to Supervision 2022 – 1208-21271236
- Recruitment Consultant 2025 – 3015-21271236
- The Recruitment and Onboarding Process 2025 – 3794-21271236
- ICDL – International Computer Driving License – Compubase-UAE 2006 – GCC 060-104846
Languages
English
Native or Bilingual
Arabic
Limited Working
Career Progression
Started my professional journey in the United Arab Emirates with Arup Gulf Ltd., Dubai, UAE as a Secretary in Jul 2007 and progressed as an Assistant Financial Administrator in Jul 2008, and later attained career advancements first with Invest AD, Abu Dhabi, UAE as an Executive Assistant to Executive Director in Nov 2010 and then with MENA Infrastructure Fund-DIFC, Dubai, UAE as an Office Manager & Executive Assistant to CEO in Jun 2013.
Timeline
Collection Assistant-Temporary Staff
Sterling Personnel (Contracted to Rally Bank)
05.2025 - 07.2025
Operation Manager
Fireball Organization & Events Management- Startup (Project based)
04.2024 - 09.2024
Executive Assistant & Office Manager
IDEMIA Middle East FZE
05.2023 - 02.2024
Recruitment Consultant
Executive Solutions – Secondment for Workforce Abu Dhabi
06.2022 - 05.2023
Strategic Project Coordinator - Portfolio Management Office
Bureau Expo 2020 Dubai
09.2021 - 03.2022
Administrative Specialist/Project Coordinator - Procurement
Saudi Investment Recycling Company (SIRC) & Utileco
03.2020 - 04.2021
HR Executive Administration & Operations
Tech Group LLC
09.2017 - 03.2019
Global Mobilization Consultant - Supervisor
Air Energi LLC “Air Swift”
06.2015 - 02.2016
Associate of Applied Science - Medical Assistant
Texas School of Business
Bachelor of Public Administration -
University of Phoenix
Diploma - Business Administration
Development Institute For Science Center
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