Summary
Overview
Work History
Education
Skills
Accomplishments
Languages
Timeline
Generic

MARIANA PURCAR

Springfield

Summary

Dynamic and detail-oriented Executive Administrative Assistant with a proven track record at Emanuel Pentecostal Church. Expert in calendar management and event planning, enhancing productivity and fostering collaboration. Recognized for exceptional customer service and adept at vendor negotiation, ensuring seamless operations and successful project execution. Committed to maintaining confidentiality and optimizing office efficiency.

Professional with strong background in supporting executive leadership, known for reliability and adaptability. Adept at managing schedules, coordinating meetings, and handling confidential information with discretion. Proven ability to collaborate effectively with teams and ensure seamless operations in fast-paced environments. Skilled in Microsoft Office, communication, and problem-solving, with focus on achieving tangible results.

Overview

23
23
years of professional experience

Work History

Personal Assistant to the Managing Director

Grace Pentecostal Church And Ministries
03.2021 - Current
  • Managed day-to-day office operations ensuring a professional and efficient working environment for the Managing Director and the team.
  • Supported the Managing Director in decision-making processes by researching topics and providing relevant information.
  • Prepared comprehensive presentations for meetings with key stakeholders using PowerPoint or other visual aids.
  • Developed strong relationships with clients by providing exceptional customer service during phone calls, emails, or face-to-face interactions.
  • Enhanced executive productivity by managing calendar, scheduling appointments, and organizing travel arrangements.
  • Gathered necessary documentation for meetings by liaising with internal team members or external partners effectively.
  • Organized high-level events such as conferences and company retreats to foster teamwork and collaboration.
  • Facilitated communication between departments to ensure smooth workflow and timely completion of projects.
  • Improved office efficiency with thorough organization of files and documents, both physical and digital.
  • Managed correspondence on behalf of the Managing Director, drafting professional emails and letters to clients, vendors, and other stakeholders.
  • Coordinated travel logistics including flight bookings, accommodations and transportation ensuring seamless trips for the Managing Director.
  • Provided regular updates on ongoing projects keeping the Managing Director well-informed about progress and potential challenges.
  • Used discretion when handling confidential information.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
  • Maintained appropriate filing of personal and professional documentation.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Updated and maintained confidential databases and records.
  • Coordinated events and worked on ad hoc projects.
  • Answered high volume of phone calls and email inquiries.
  • Wrote reports, executive summaries and newsletters.
  • Filed paperwork and organized computer-based information.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Took notes and dictation at meetings.

Translator and Interpreter

TRANSLATOR OF OZARK
02.2018 - Current
  • Translated documents from romanian to english and english to romanian.
  • Enabled smoother negotiations for clients with foreign counterparts by offering real-time interpretation support.
  • Upheld strict confidentiality guidelines when handling sensitive information or classified documents for clients.
  • Fostered better understanding of complex documents by translating technical manuals, legal contracts, and medical reports.
  • Interpreted spoken and written languages other than English and vice versa.
  • Reviewed, edited and proofread translated documents for accuracy.

Secretary Coordinator

Joe's Flooring
01.2016 - Current
  • Organized office spaces for efficient workflow, creating a more productive work environment.
  • Enhanced office efficiency by managing schedules, coordinating meetings, and handling correspondence.
  • Maintained accurate client records by updating database information regularly.
  • Provided exceptional customer service by addressing inquiries promptly and professionally via phone or email correspondence.
  • Managed budget tracking and expenses, optimizing resource allocation and cost savings.
  • Handled incoming calls professionally while directing callers to appropriate personnel quickly.
  • Implemented new procedures for document storage, resulting in easier access to important files.
  • Conducted research to support decision-making processes, providing valuable information for management decisions.
  • Assisted in event planning and execution, resulting in successful company functions.
  • Streamlined administrative processes for increased productivity with thorough attention to detail.
  • Supported executive staff by maintaining confidential files and organizing travel arrangements.
  • Coordinated cross-departmental projects to improve communication and workflow between teams.
  • Reduced overhead costs by negotiating contracts with vendors, securing better pricing on office supplies and services.
  • Accomplished multiple tasks simultaneously under tight deadlines without compromising quality of work.
  • Prepared and distributed meeting materials, ensuring timely access for all attendees.
  • Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • Completed bi-weekly payroll for [Number] employees.

Executive Administrative Assistant

Emanuel Pentecostal Church
03.2002 - 03.2007
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Scheduled appointments and handled calenders for senior leadership.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
  • Enhanced communication between departments through proactive coordination of meetings and events.
  • Organized travel arrangements, ensuring smooth transitions for executives during business trips.
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Used software to coordinate meetings, appointments, and tasks senior executives.
  • Handled confidential and sensitive information with discretion and tact.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Used advanced software to prepare documents, reports, and presentations.
  • Coordinated events and worked on ad hoc projects.
  • Answered high volume of phone calls and email inquiries.
  • Filed paperwork and organized computer-based information.
  • Banquets: - Managed food delivery for 700+ guests for special events.

Education

MOUS - Business

ICT
Atlanta, GA
05-2007

Associate of Arts -

Institute Of Theology
Baia Mare -Ro
06-1992

Associate of Arts - Fashion Design

Taylor-Fashion Design School
Craiova Ro
06-1991

High School Diploma -

Lic. Ind. Nr. 1.
Baia Mare - Ro.
06-1990

Skills

  • File organization
  • Office management
  • Document preparation
  • Calendar management
  • Meeting planning
  • Vendor negotiation
  • Travel arrangements
  • Contract review
  • Strong work ethic
  • Customer service
  • Time management
  • Attention to detail
  • Presentation creation
  • Event planning experience

Accomplishments

  • Promoted GPC, including overseeing all of its web and social media sites.
  • Launched more than 10 high-profile parties and events.
  • Banquets: - Managed food delivery for 200+ guests for special events.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Supervised team of 20 staff members.

Languages

English
Professional Working

Timeline

Personal Assistant to the Managing Director

Grace Pentecostal Church And Ministries
03.2021 - Current

Translator and Interpreter

TRANSLATOR OF OZARK
02.2018 - Current

Secretary Coordinator

Joe's Flooring
01.2016 - Current

Executive Administrative Assistant

Emanuel Pentecostal Church
03.2002 - 03.2007

MOUS - Business

ICT

Associate of Arts -

Institute Of Theology

Associate of Arts - Fashion Design

Taylor-Fashion Design School

High School Diploma -

Lic. Ind. Nr. 1.

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