Mariana Regalado

• Process weekly payroll for 65 employees using ADP, ensuring accuracy and timeliness in all payroll calculations.

• Track and verify employee hours, address discrepancies, and maintain accurate time records.

• Onboard new employees by adding them to the system, setting up payroll information, and ensuring smooth integration into company operations.

• Handle payments to vendors and 1099 employees, including check issuance and record-keeping for all transactions.

• Assist with contract management by processing incoming contracts, updating job files, and ensuring all documentation is accurate and up-to-date.

• Create and manage invoices, assisting with accounts receivable and billing for completed work.

• Support bank reconciliations and assist with matching accounts and financial statements.

• Input financial data into QuickBooks, helping to maintain accurate records and assist with general accounting tasks.

• Provide front desk and phone support, addressing client inquiries, managing scheduling, and directing calls appropriately.

• Order parts and tools needed for ongoing projects, maintaining inventory and ensuring timely delivery.

• Schedule interviews for new hires, manage job ads, and assist with the recruitment process.

• Handled day-to-day accounting processes to drive financial accuracy.

• Reduced corporate expenses by driving cost-effective vendor and supplier purchases.
• Negotiated contracts with suppliers to obtain favorable terms and pricing.
• Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
• Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
• Schedule and coordinate technicians for efficient project execution.
• Keep clients informed about project timelines and updates.
• Maintain accurate and up-to-date records by updating daily spreadsheets with materials purchased.
• Handle payments efficiently and accurately, ensuring timely processing.

• Resolved customer complaints in professional and timely manner.
• Developed and maintained positive relationships with customers to build rapport and trust.
• Monitored service staff performance and provided feedback for improvement.
• Set up and maintained physical and electronic filing systems
• Oversaw office inventory by restocking supplies and submitting purchase orders for new radios, batteries, and earpieces
• Assisted with administrative tasks, including filing, answering phones and shipping
  orders
• Generated shipment invoices, prepared packages and set up courier deliveries for
  customers
• Kept office equipment functional and supplies well-stocked to promote efficient
  operations

• Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
• Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
• Scheduled, coordinated and confirmed appointments and meetings.
• Resolved customer issues quickly and notified supervisor immediately when problems escalated.
• Met incoming customers with professional approach and provided friendly,
  knowledgeable assistance
• Provided clerical support to all team members to improve office efficiency and enhance
  productivity