Hi, I’m
Mariana Soto Perez
Manteca,CA
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
8
years of professional experience
Work History
DaVitaTracy, CA
Administrative Assistant
01.2024 - 05.2024
Job overview
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Handled confidential documents in an organized fashion according to established protocol.
- Managed database systems containing customer contact information.
BellaVista Landscape Services, IncSan Jose, CA
Office Manager
09.2016 - 03.2023
Job overview
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Sourced vendors for special project needs and negotiated contracts.
- Coordinated and aligned corporate and office schedules and disseminated important work information to employees.
- Evaluated employee records and productivity and submitted evaluation reports.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Updated reports, managed accounts and generated reports for company database.
- Compared vendor prices and negotiated for optimal savings.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Oversaw work processes and performed quality control tasks to increase revenue and reduce production times
- Reviewed client and staff feedback and made appropriate business adjustments to meet needs and address concerns
- Evaluated employee records and productivity and submitted evaluation reports
- Coached new hires on company processes while managing employees to achieve maximum production
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping
- Delivered performance reviews, recommending additional training or advancements
- Compared vendor prices and negotiated for optimal savings
- Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets
Education
San Jose State UniversitySan Jose, CA
from International Business
Mountain View Adult SchoolMountain View, CA
from Accounting And Business Management
Skills
- Payroll and budgeting
- Recordkeeping and bookkeeping
- Cash deposit preparation
- Patient Scheduling
- Medical Terminology
- Performance improvement
- Workflow planning
- Policy and procedure modification
- Documentation and control
- Technical Support
- Credit and collections
- Administrative support
- Sorting and labeling
- Documentation expertise
- Account Reconciliation
- Expense reporting
- Office administration
- Database administration
- Excellent multi-tasking ability
- Spreadsheet Management
Timeline
Administrative Assistant
DaVita
01.2024 - 05.2024
Office Manager
BellaVista Landscape Services, Inc
09.2016 - 03.2023
San Jose State University
from International Business
Mountain View Adult School
from Accounting And Business Management