Marianne Aguilera
Sun Prairie,WI
Summary
Proven achiever at JKS of Wisconsin, adept in bilingual communication and office administration, streamlined departmental communications, and enhanced document management efficiency. Skilled in translating complex documents and fostering multicultural team cohesion, significantly improving operational workflows and privacy compliance.
Overview
4
4
years of professional experience
Work History
Bilingual Administrative Assistant
JKS of Wisconsin
09.2020 - Current
- Maintained up-to-date records of contact information, enabling quick access to key personnel when necessary.
- Assisted in the completion of projects by coordinating with team members and ensuring deadlines were met.
- Ensured accuracy of financial records by assisting with invoicing duties and reconciling discrepancies as they occurred within the accounts payable/receivable process.
- Improved file organization system, making it easier to locate important documents when needed.
- Streamlined communication between departments, translating documents and facilitating conversations as needed.
- Handled sensitive information with discretion, ensuring privacy policies were upheld at all times during document handling or translation tasks.
- Served as a liaison between employees from different cultural backgrounds by mediating any misunderstandings or conflicts that arose due to language barriers.
- Enhanced office efficiency by managing and organizing daily administrative tasks.
- Contributed to a positive work environment by fostering open communication between team members and providing support for their needs in a timely manner.
- Managed calendar scheduling for executives, preventing double-booking and optimizing time usage.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Established administrative work procedures to track staff's daily tasks.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Education
Political Science
MATC
Madison, WISkills
- Fluent Bilingualism
- Document Translation
- File Management
- Spreadsheet Creation
- Calendar Management
- Office Administration
Timeline
Bilingual Administrative Assistant
JKS of Wisconsin
09.2020 - Current
Political Science
MATC
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