Marianne Frisina
Yardley,PA
Summary
Dedicated Administrative professional with a history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Overview
19
19
years of professional experience
Work History
Business Coordinator, Tier 1 IT Support
Burlington Coat Factory (Corporate Office)
05.2022 - Current
- Manage processing of Purchase Orders for Capital Expenditure (Capex) & operational expenditure & Opex Requisitions for Burlington stores
- Monitor IT Gatekeeper queue for invoices with no purchase order and determine next steps for processing (Need a PO issued or match to an existing PO)
- Monitor IT Invoice mailbox for vendor queries and respond to requests for payment status or invoice status
- Investigate and research related issues when necessary & provide reporting and analytical analysis as needed
- Follow up and communicate with vendors, teams, and end users
- Monitor key Purchasing policies for multiple vendors and conduct recurring review/analysis to ensure policies are adhered to
- Responsible for the submission and retrieval of Service Now tickets for Burlington's multiple locations and dispatching tech to fix phone lines.
Administrative Assistant
SAS Geospatial, LLC
07.2021 - 03.2022
- Opened project job codes in CORE Accounting software to bill time
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Reconciled billing discrepancies via email
- Responsible for new hire orientation and setting up of workspaces remotely and onsite
- Coordinated company events including distributing of season sporting event tickets for company promotional activities
- Researched of job site properties with contact and Block and Lot information
- Assigned tasks in Microsoft Teams to Project Manager and staff
- Worked with benefits coordinator to get employees onboarded with healthcare, 401K and other company benefits.
Administrative Assistant
Syneos Health
03.2020 - 06.2021
- Managed calendars/agendas/travel arrangements/appointments/expenses etc
- For Managing Director via Outlook & Microsoft Teams
- Collected client forecasts from team and created job codes in Oracle for tracking of billable time
- Set up agendas for new hires as a liaison to the HR department
- Assisted 40 people on the Reputation Risk Management & PR Communications Teams with multiple requests i.e., projects, and acted as a liaison to IT dept
- Assisted with travel arrangements, expenses account agency financial data
- Submitted reports and maintained current job code list while preparing documents as assigned
- Help coordinate agency business and cultural activities including logistics & planners,
Administrative Assistant
The Bonadio Group
08.2017 - 07.2019
- Answered, directed, set up video conferences for all 9 offices located in upstate New York Seamlessly as one office through use of Cisco Jabber
- Coordinated travel arrangements which includes reserving car rentals/services, pricing/booking flights, and train tickets as well as reserving hotel rooms
- Scheduled meetings with clients through Outlook Calender
- Responsible for setting up new hire workstations which involved working with IT to set up computers and phones in addition to ordering business cards and nameplates
- Conducted orientation for new employees
- Kept record of companies' apartment based on monthly usage in preparation of staff audits in the tri-state region by utilizing Star Practice Management
- Ordered office supplies, arranged catering for meetings, and provided administrative support to our various offices
- Registered clients for our CPE conferences onsite twice yearly at the Radisson in NYC
- Edited financial statements and engagement letters in Microsoft Word and Excel
- Notarized documents for executives
Administrative Assistant
Geometry Global
04.2014 - 04.2015
- Responsible for securing all confidential documents
- Arrange catering services for all internal meetings
- Reconciliation of expense reports for executives and finance team through SAP T&E travel.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
Education
Associate of Arts -
Nassau Community College
Garden City, NYSkills
- Planning and execution
- AMEX Travel
- Concur
- Amadeus
- Customer Service Management
- Teamwork and Collaboration
- Scheduling
- Report Generation
- Data Collection
- Expense Reporting
- Administrative Support
- Meeting planning
- Travel Coordination
- Document Preparation
- Event Planning
- Expense Management
Software Skills
Microsoft Office Suite, Java, One Drive, G Suite, MAS 90, MAS 200, SAP, IBM AS400, Vocus PR, Lexis Nexis, Factiva, Track-It Pro, Oracle, QuickBooks, T&E expense reporting, Chrome River, ACT, Adobe PageMaker, Fuze Video Conferencing, Microsoft Office Teams, Zoom, Slack, Cisco Jabber, Cisco phone systems, NetSuite, Star Accounting Software, Share file, Dropbox, Star Practice Management, CORE Accounting Software, Bill.com and more.
Strengths
Strong verbal and written communication skills, with a track record of successfully conveying information to coworkers and superiors.
Adept with media monitoring through Google Alerts, Business-Wire, LexisNexis & Factiva.
Advanced internet research skills to find, evaluate, and synthesize complex information effectively. This also includes researching companies' SEC-10K filings.
Expert with Cloud based programs; One Drive & Google & CRM databases.
Skilled in editing iOS videos and media content for social networking platforms i.e. Instagram, Facebook, stories, lives and reels.
Achievements
Organized company records. The company records had not be organized in 15 years and only 50% of them were present in house.
I made sure to put everything on reliable cloud storage and created a folder structure for all files.
Created documented procedures with audible instructions on Microsoft Teams folder for my colleagues.
Timeline
Business Coordinator, Tier 1 IT Support
Burlington Coat Factory (Corporate Office)
05.2022 - Current
Administrative Assistant
SAS Geospatial, LLC
07.2021 - 03.2022
Administrative Assistant
Syneos Health
03.2020 - 06.2021
Administrative Assistant
The Bonadio Group
08.2017 - 07.2019
Administrative Assistant
Geometry Global
04.2014 - 04.2015
Associate of Arts -
Nassau Community College
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