Microsoft Office 365
Marianne Wood
Orlando,FL
Summary
Experienced Executive Assistant & Business Support Specialist with a proven track record supporting C-level executives. Energetic team-player with the ability to take charge when needed.
Overview
23
23
years of professional experience
1
1
Certification
Skills
- Administrative Support
- Resourceful Problem Solver
- Advanced Microsoft 365 User
- Expense Reporting
- Meeting Planning
- Project Oversight
- Office Management
- Calendar Management
- Articulate and Effective Communication
- Event Planning
- Attention to Detail
- Discretion & Confideniality
Software
Google Suite
Asana
Confluence
Visio
Zoom
Teams
Word
Excel
PowerPoint
Outlook
Concur
Cytric
Work History
Executive Assistant
Amadeus
Orlando, FL
01.2023 - Current
- Provide direct support to the Senior Vice President of Airport & Airline Operations, Americas.
- Coordinate and oversee the intricate calendar of appointments, meetings, and travel plans for the executive team.
- Prepare expense reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Coordinate with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Manage all aspects of catering needs for special events hosted by the organization.
- Monitor inventory levels of office supplies and placed orders when necessary.
Executive Assistant
PlanSource
Orlando, FL
02.2022 - 10.2022
- Offered direct support to the Chief Administrative Officer, Chief Compliance Officer, and President of Sales.
- Revised and maintained complex calendars to coordinate meetings across multiple time zones.
- Arranged travel for meetings, conferences, and seminars.
- Prepared and submitted monthly expense reports.
- Set up meeting and event logistics for the executive leadership team.
- Ad hoc project management for special projects, including research, data collection, spreadsheets, and presentations for the board of directors.
Executive Assistant
Kimley-Horn and Associates Inc.
Orlando, FL
01.2015 - 06.2017
- Supported Transportation Planning and Traffic Operations (TPTO) Department, consisting of one principal, three project managers, and two analysts.
- Generated proposals, office correspondence, and reports.
- Maintained calendars and prepared expense reports for the team.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
Executive Assistant
Prestige Court Reporting
Inverness, FL
01.2010 - 12.2015
- Collaborated closely with owner/CEO to effectively improve office operations.
- Answered and directed incoming calls, while consistently maintaining a professional demeanor.
- Scheduled and confirmed hearings, depositions, and trials for a team of six court reporters.
- Organized and maintained document management systems.
- Managed office budgets for office supplies, postage, and vendor services.
Executive Assistant
Kimley-Horn and Associates Inc.
Orlando, FL
06.2001 - 09.2006
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Processed travel expenses and reimbursements for executive team and senior management group.
Education
Bachelor of Science - Health Services Administration
University of Central Florida
Orlando, FL05-2022
Certification
- State of Florida Notary Public (Issued January 2015)
Accomplishments
- Improved administrative processes by streamlining tasks in Asana and Confluence.
- Created dynamic org chart for 100+ employees using Excel and Visio.
- Created detailed expense reports in excess of $10,000, including currency exchanges.
- Planned corporate meetings, lunches and special events for groups of 100+ employees.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
Timeline
Executive Assistant
Amadeus
01.2023 - Current
Executive Assistant
PlanSource
02.2022 - 10.2022
Executive Assistant
Kimley-Horn and Associates Inc.
01.2015 - 06.2017
Executive Assistant
Prestige Court Reporting
01.2010 - 12.2015
Executive Assistant
Kimley-Horn and Associates Inc.
06.2001 - 09.2006
Bachelor of Science - Health Services Administration
University of Central Florida
Quote
The best way out is always through.
Robert Frost