Summary
Overview
Skills
Software
Work History
Education
Certification
Accomplishments
Websites
Timeline
Quote
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Marianne Wood

Marianne Wood

Orlando,FL

Summary

Experienced Executive Assistant & Business Support Specialist with a proven track record supporting C-level executives. Energetic team-player with the ability to take charge when needed.

Overview

23
23
years of professional experience
1
1
Certification

Skills

  • Administrative Support
  • Resourceful Problem Solver
  • Advanced Microsoft 365 User
  • Expense Reporting
  • Meeting Planning
  • Project Oversight
  • Office Management
  • Calendar Management
  • Articulate and Effective Communication
  • Event Planning
  • Attention to Detail
  • Discretion & Confideniality

Software

Microsoft Office 365

Google Suite

Asana

Confluence

Visio

Zoom

Teams

Word

Excel

PowerPoint

Outlook

Concur

Cytric

Work History

Executive Assistant

Amadeus
Orlando, FL
01.2023 - Current
  • Provide direct support to the Senior Vice President of Airport & Airline Operations, Americas.
  • Coordinate and oversee the intricate calendar of appointments, meetings, and travel plans for the executive team.
  • Prepare expense reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
  • Coordinate with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
  • Manage all aspects of catering needs for special events hosted by the organization.
  • Monitor inventory levels of office supplies and placed orders when necessary.

Executive Assistant

PlanSource
Orlando, FL
02.2022 - 10.2022
  • Offered direct support to the Chief Administrative Officer, Chief Compliance Officer, and President of Sales.
  • Revised and maintained complex calendars to coordinate meetings across multiple time zones.
  • Arranged travel for meetings, conferences, and seminars.
  • Prepared and submitted monthly expense reports.
  • Set up meeting and event logistics for the executive leadership team.
  • Ad hoc project management for special projects, including research, data collection, spreadsheets, and presentations for the board of directors.

Executive Assistant

Kimley-Horn and Associates Inc.
Orlando, FL
01.2015 - 06.2017
  • Supported Transportation Planning and Traffic Operations (TPTO) Department, consisting of one principal, three project managers, and two analysts.
  • Generated proposals, office correspondence, and reports.
  • Maintained calendars and prepared expense reports for the team.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.

Executive Assistant

Prestige Court Reporting
Inverness, FL
01.2010 - 12.2015
  • Collaborated closely with owner/CEO to effectively improve office operations.
  • Answered and directed incoming calls, while consistently maintaining a professional demeanor.
  • Scheduled and confirmed hearings, depositions, and trials for a team of six court reporters.
  • Organized and maintained document management systems.
  • Managed office budgets for office supplies, postage, and vendor services.

Executive Assistant

Kimley-Horn and Associates Inc.
Orlando, FL
06.2001 - 09.2006
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Processed travel expenses and reimbursements for executive team and senior management group.

Education

Bachelor of Science - Health Services Administration

University of Central Florida
Orlando, FL
05-2022

Certification

  • State of Florida Notary Public (Issued January 2015)

Accomplishments

  • Improved administrative processes by streamlining tasks in Asana and Confluence.
  • Created dynamic org chart for 100+ employees using Excel and Visio.
  • Created detailed expense reports in excess of $10,000, including currency exchanges.
  • Planned corporate meetings, lunches and special events for groups of 100+ employees.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.

Timeline

Executive Assistant

Amadeus
01.2023 - Current

Executive Assistant

PlanSource
02.2022 - 10.2022

Executive Assistant

Kimley-Horn and Associates Inc.
01.2015 - 06.2017

Executive Assistant

Prestige Court Reporting
01.2010 - 12.2015

Executive Assistant

Kimley-Horn and Associates Inc.
06.2001 - 09.2006

Bachelor of Science - Health Services Administration

University of Central Florida

Quote

The best way out is always through.
Robert Frost
Marianne Wood