Maria Portia Padilla
Fairfax,VA
Summary
Certified Accounts Payable Manager with twenty-five years of experience managing daily accounts payable operations. Seasoned veteran in overseeing invoice, expense report, and payment processing. Tested professional in maintaining good working relationship with vendors and employees. Expert in reconfiguring workflow and staff responsibilities to improve efficiency. Proficient in 1099 processing.
Overview
29
29
years of professional experience
1
1
Certification
Work History
Accounts Payable Manager
Non-Profit Organization
06.2005 - Current
- Manages accurate and timely processing of over 2,500 invoices and expense reports per month.
- Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
- Reviews all A/P batches and ensures that all invoices, check requests, and expense reports are approved, correctly coded and taxed before they are posted to the sub-ledger.
- Provides guidance to accounts payable staff in the implementation of documented procedures and system processes to ensure compliance with Generally Accepted Accounting Principles and to ensure strong internal controls are maintained.
- Analyzes accounts payable system problems, responds to vendor and staff inquiries, and provides solutions.
- Prepares, as well as supervises staff in the preparation of, journal entries, accruals, and reconciliations on a monthly basis.
- Improves vendor relationships through timely payments and clear communication of company policies.
- Improved invoice processing efficiency by implementing an electronic routing, coding, and approval system.
- Ensures compliance with local, state, and federal tax regulations by maintaining up-to-date knowledge of tax laws affecting accounts payable activities.
- Provides supplementary reports to the Treasurer's Office for cash management forecasting and analysis purposes.
- Supports audit processes with well-organized documentation of accounts payable transactions, minimizing errors or discrepancies found during audits.
- Assists with preparation for the annual audit and performs year-end accounts payable processes. Prepares various schedules and supporting documentation for Federal Form 990 and 990-T.
- Prepares and issues 1099 forms annually and provides 1042 data to our tax preparer.
- Responsible for the maintenance and preparation of various schedules, analysis, and other internal and external requests for data.
- Oversees the travel card and credit card monthly preparation and reconciliation.
- Maintains accurate vendor records by regularly updating contact information, banking details, and tax identification numbers as required.
- Verifies W9 forms before setting up a new vendor.
Accounts Payable Manager
QuadraMed Corporation
01.2004 - 05.2005
- Reviewed invoice and expense report batches for accuracy before posting.
- Was responsible for weekly check runs.
- Improved vendor relationships through timely payments and clear communication of company policies.
- Supported audit processes with well-organized documentation of accounts payable transactions, minimizing errors or discrepancies found during audits.
- Assisted in 1099 preparation
Accounts Payable Supervisor
World Travel
06.2002 - 12.2003
- Processed all vendor invoices promptly in accordance with company policy.
- Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with vendors.
- Developed strong relationships with vendors, resulting in improved communication and negotiation on payment terms.
- Researched all invoices that were past due
Senior Accounts Payable Specialist
Xybernaut Corporation
08.2000 - 05.2002
- Coded and processed all invoices and expense reports.
- Communicated with vendors to resolve discrepancies impeding payments.
- Organized and maintained filing system for accounts payable documentation, ensuring easy access to relevant information when needed.
- Maintained petty cash fund.
- Prepared 1099 forms.
Accounts Payable Specialist
Carey Limousine
11.1994 - 07.2000
- Coded and processed all invoices.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Processed chauffeur payroll.
- Organized and maintained filing system for accounts payable documentation, ensuring easy access to relevant information when needed.
- Assisted in 1099 preparation.
Education
Bachelor of Science - Hotel And Restaurant Administration
University of The Philippines
Quezon City, PhilippinesSkills
- Account Reconciliation
- Audit Support
- Expense Processing
- Credit Card Reconciliation
- Invoice Auditing
- Internal Controls
- Invoice Processing
- Payment Scheduling
- Process Improvements
- Tax Compliance
- Team Oversight
- Training and mentoring
Certification
- APM - Accredited Payables Manager
Timeline
Accounts Payable Manager
Non-Profit Organization
06.2005 - Current
Accounts Payable Manager
QuadraMed Corporation
01.2004 - 05.2005
Accounts Payable Supervisor
World Travel
06.2002 - 12.2003
Senior Accounts Payable Specialist
Xybernaut Corporation
08.2000 - 05.2002
Accounts Payable Specialist
Carey Limousine
11.1994 - 07.2000
Bachelor of Science - Hotel And Restaurant Administration
University of The Philippines
- APM - Accredited Payables Manager
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