MARIA R. GARCIA
San Diego,CA
Summary
Skilled at offering exceptional C-suite Executive support. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Efficiently assists executive team using exceptional communication and organizational skills. Detail-oriented professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.
Overview
13
13
years of professional experience
Work History
Executive Assistant
Council for a Strong America
01.2020 - 03.2024
- Managed CEO calendar, scheduled meetings and appointments.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for the CEO.
- Streamlined executive communication by managing emails and phone calls.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Improved office efficiency by implementing new filing systems and document management processes.
- Handled confidential and sensitive information with discretion and tact.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Managed communication systems, including, OnBoard, RingCentral, Zoom, Slack and Google Drive.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Used advanced software to prepare documents, reports, and presentations.
- Reduced costs with meticulous budget monitoring and expense tracking for essential office supplies.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Implemented new software tools for streamlined project management, increasing efficiency in task completion across teams.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
Office Manager
Catalyst and Company
06.2017 - 12.2019
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Senior Administrator
Lee & Associates
04.2011 - 04.2017
- Managed a team of junior administrators, providing guidance and support to ensure high levels of performance and job satisfaction.
- Maintained up-to-date records of all personnel files, ensuring compliance with legal requirements and easy access to information when needed.
- Oversaw budget management for multiple departments, monitoring expenses closely to prevent overspending and identify areas for potential savings.
- Served as a key point of contact between management and employees, addressing concerns promptly and professionally to maintain a positive work environment.
- Supported executive leadership through calendar management, travel coordination, correspondence drafting, meeting preparation, among other tasks.
Education
Bachelor of Arts - English Language and Literature
University of The District of Columbia
Washington, D.C.06.2012
High School Diploma -
Chancellor High School
Fredericksburg, VA06.2008
Skills
- Problem-solving
- Business Writing
- Extensive vocabulary
- Database Management
- Business Travel
- Schedule & calendar planning
- QuickBooks
- Excel Spreadsheets
- Google Office Suite
- Microsoft Office Suite
- Nexonia Expense Management
- Salesforce
- Organizational Skills
- Team Collaboration
- Report Writing
- 70 wpm
- Accounting
- Public Notary
Hobbies and Interests
I am a published author of three novels. During my free time, I enjoy volunteering at local nonprofit organizations, and I am an avid reader.
Timeline
Executive Assistant
Council for a Strong America
01.2020 - 03.2024
Office Manager
Catalyst and Company
06.2017 - 12.2019
Senior Administrator
Lee & Associates
04.2011 - 04.2017
Bachelor of Arts - English Language and Literature
University of The District of Columbia
High School Diploma -
Chancellor High School
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