MARIA R. GARCIA
San Diego,CA
Summary
Meticulous, task-driven Executive Assistant with 12+ years of administrative experience in managing client-centric office operations. Equipped with exceptional ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions by working collaboratively with C-level executives. Proven talent for aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency.
Overview
13
13
years of professional experience
Work History
Executive Assistant to the President
Council For A Strong America
01.2020 - 03.2024
- Managed the President's calendar, scheduled meetings and appointments.
- Organized travel arrangements and coordinated accommodations for the President.
- Supervised and implemented the transition of the phone company and video software company.
- Reconciled accounts payable / receivable transactions regularly to ensure balanced budgets.
- Assisted HR with recruitment process, conducted interviews and onboarded new employees.
- Screened and transferred incoming calls for the mainline.
- Provided support during board meetings, including agenda preparation and minute-taking.
- Spearheaded staff events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Served as a liaison between the President and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Created weekly progress reports to maintain consistently high-level productivity.
- Followed attainable project timelines and kept teams on task to complete milestones by the scheduled date.
Office Manager
Catalyst and Company
06.2017 - 12.2019
- Managed daily operations, ensuring timely completion of tasks and maintaining a well-organized work environment.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Assisted in the recruitment process, conducting interviews and onboarding new employees.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Senior Administrator
Lee & Associates
04.2011 - 04.2017
- Managed a team of two junior administrators, providing guidance and support to ensure high levels of performance and job satisfaction.
- Supported executive leadership through calendar management, travel coordination, correspondence drafting, meeting preparation, among other tasks.
- Spearheaded the implementation of new software tools and technology solutions.
- Coordinated with human resources department to handle payroll and personnel databases.
Education
Bachelor of Arts - English Language and Literature
University of The District of Columbia
Washington, D.C.06.2012
High School Diploma -
Chancellor High School
Fredericksburg, VA06.2008
Skills
- Business Writing
- Database Management
- Budget Portfolio Management
- Schedule & Calendar Planning
- QuickBooks
- Excel Spreadsheets
- Google Office Suite
- Microsoft Office Suite
- Expense Management
- Salesforce
- Report Writing
- Type 70 wpm
- Accounting
- Public Notary
- Proofreading
- Travel Arrangements
Languages
English
Native or Bilingual
Spanish
Professional Working
Timeline
Executive Assistant to the President
Council For A Strong America
01.2020 - 03.2024
Office Manager
Catalyst and Company
06.2017 - 12.2019
Senior Administrator
Lee & Associates
04.2011 - 04.2017
Bachelor of Arts - English Language and Literature
University of The District of Columbia
High School Diploma -
Chancellor High School
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