Maria Teresa Woffenden

Inventory

• Conducted raw material and packaging cycle counts based on schedule from Inventory Manager
• Reduced processing time with the implementation of barcode scanning and electronic inventory tracking.
• Coordinated with Material Handler counts of packaging materials, raw materials and labels.
• Reconciled physical counts with system inventory
• Made necessary adjustments after reconciliation in system
• Prepared and submit cycle count variance reports to Inventory Manager
• Reported discrepancies and help resolve them
• Assist with material and tray transfers between locations

Production & Paperwork

• Ensured all daily production paperwork is complete; notified Shift Supervisors of missing documents
• Entered daily production data into SAP for two locations
• Identified and corrected paperwork discrepancies
• Have Shift Supervisors verify corrected information
• Notified Inventory of needed adjustments to close jobs
• Alerted Scheduling Manager when BOM changes are required
• Forward completed paperwork to QA

Receiving

• Provided support and monitor daily Receiving Clerk tasks
• Coordinated inbound shipments with carriers and material handlers
• Verified amount of items received in orders and cross-checked with invoices.
• Generate pallet tags with barcodes
• Scheduled recycling pickups
• Received and signed for FedEx/UPS deliveries
• Coordinated transfers of packaging materials to/from outside storage
• Assisted with pallet requirements

Purchasing

• Created SAP purchase orders from requisition forms
• Placed orders online, via email, or by phone depending on vendor
• Forwarded order confirmations and expected delivery dates to requesters, and communicate any updates

Other Tasks

• Coordinated material requirements for production with Material Handler
• Follow up release of item in SAP and remove hold tag in warehouse to QA team
• Operated various types of material handling equipment safely, including forklifts, pallet jacks, and lift or scissor lift.
• Conducted SAP training for new hired personnel.
• Provide Mogul schedule and updated ingredients list to Material Handlers
• Coordination with Material Handler on Disposal of materials and ingredients, submit signed disposal form.
• Provided assistance in SAP adjustments, lot number corrections etc
• Facilitated physical inventory inquiries of QA and Purchasing Manager

• Delivered an above average production result of good quality parts as required daily.
• Administered the inspection of parts in compliance to Quality Standard to assure that it meets quality requirements.
• Participated in various meeting in relation to quality and safety issues.
• Contributes to team effort by accomplishing related results as needed.

• Provided executive level of administrative assistance to OGC Director (for UAE, Djibouti, Oman, Qatar), Managers, Operations and Laboratory personnel in Oil, Gas & Chemicals Division.
• Involved in bid proposal presentation and contract to clients/customers.
• Processed Managers monthly expense report for re-imbursement.
• Managed travel requirements such as hotel, ticket and visa processing.
• Scheduled appointment of Managers with clients, arranged meeting room, materials and equipment to be used.
• Coordinated with office staff and field personnel for operational activities of the division.
• Liaised between departments and operating units in resolution of day-to-day operational problems.
• In-charge in issuance of invoices and dispatch to clients for Jebel Ali operations and laboratory.
• Cascade to OGC affiliates updates related to invoicing policies, monthly ageing report, client’s statement of account, personnel contact list and vacation leave schedule.
• On-time submission of monthly reports to the Director i.e. job tracker, admin invoicing days, account receivable monitoring, follow-up collection to clients, telephone personal charges and safety report.
• Maintain an updated electronic record of reports and client information.
• Perform general office duties such as safekeeping of job files & promotional items, order/monitor of office supplies, uniforms, operational materials, standard forms and scan/archive business cards to outlook contacts.
• Streamlined office processes by implementing efficient administrative systems and procedures.
• Improved interdepartmental collaboration through the development of cross-functional initiatives and guidelines.

• Provided secretarial and administrative support to the Country Manager- level Manager.
• Managed the superior’s calendar as agreed.
• Received, directed, relayed telephone messages and incoming fax to the Country Manager or Personnel In-Charge.
• Screened and arranged incoming documents for approval of the Country Manager then distributed to person concern, sorted and distributed mails to employees.
• Direct all incoming mails, package, information to the appropriate people in a timely fashion.
• Maintained/Archived general, classified and confidential filing system.
• Managed travel requirements for meetings, symposium or convention on behalf and abroad of the division.
• Prepared, produced and distributed on time and/or filed accurately reports, business correspondence, memos, meeting notices and minutes and the like.
• Handled administrative requests, inquiries, benefits of personnel in accordance to company guidelines and policies.
• Prepared monthly sales report presentation for the Country Manager for the Management Committee meeting, leave summary & quarterly sales report, tardiness report and headcount quarterly report.
• Prepared monthly expense and car expense reports of sales personnel if properly documented for revolving fund.
• Prepared check vouchers for employees, sponsorships, donations and bids then liquidate and file.
• Monitored and replenished office materials/supplies and standard forms.
• Maintained the division premises clean and in order proper by reminding personnel.
• In-charge in supervision of janitorial and messengerial services.

• Provided secretarial assistance to the General Manager who managed importation and distribution to different department stores nationwide of housewares products.
• Managed calendar and scheduled appointments.
• Received directed and relayed telephone/fax messages, make calls for the superior.
• Attended to all visitors, scheduled meetings, make travel arrangement such as flights and hotel bookings.
• Managed safekeeping of confidential files, acts as a Custodian of the Presidents documents.
• Reminded and follow-up with matters taken up by the superior from all the employees.
• Prepared quotation, business correspondence, communications regarding personal mileage to different airline companies and the like.
• Monitored office supplies, weekly inventory and purchasing.
• Maintained all office equipment and machines.

• Provided assistance to HR Manager/Supervisor in implementing company programs and policies.
• On-time execution of computerized payroll system and pay stub to employees.
• Monitored employee’s company benefits such as vacation/sick leaves, incentives, health insurance and shuttle services.
• Assisted the HR Supervisor in recruitment, placed advertisement for manpower pooling and training program.
• Prepared/issued to newly hired employees employment contract, timecard, ID card, ATM application and 201 folder.
• Assisted employees in application of SSS/Pag-ibig benefits, TIN no./ID and status update.
• Prepared SSS R1-A employees’ report, SSS/Pag-ibig monthly remittances on contributions and loans.
• Timekeeping – monitor attendance and punctuality, timecard list update.
• On-time submission of monthly reports such as attendance and tardiness, personnel statistics and vacation/sick leaves.
• Furnished employee’s request i.e. certificate of employment, SSS/HDMF contributions and loans.
• Provided secretarial and administrative support to the Commercial Division Manager who supervises Finance/Accounting, EDP, HRM, Materials/Purchasing and Admin dept. and assist in meeting his objectives.
• Maintained the completeness and integrity of all commercial, classified and confidential files.
• Scheduled and arranged superior on appointments.
• Prepared routine correspondences, memos, reports.
• Make travel arrangements, hotel bookings and process trip expenses.
• Daily sorting and distribution of incoming and outgoing documents.
• Greet visitor with due courtesy and facilitate visit purpose.
• Custodian of office supplies, machine and equipment.
• Screen telephone calls and take turn to operate switchboard in the absence of Receptionist.