Maribel (Bel) Tipton
AmeriTies Holdings, LLC
Woodburn,Oregon
17
years of professional experience
Finance professional prepared to drive financial success and operational efficiency. Extensive experience in managing financial operations and ensuring compliance with regulations. Focused on fostering team collaboration and achieving results, with strong analytical and problem-solving skills.
Work History
Finance and Accounting Manager
6 Years- Entered, processed, and verified 120 weekly vendor invoices for AmeriTies West (Oregon) and AmeriTies South, LLC (Arkansas) in QuickBooks.
- Prepared and processed, reviewed A/P weekly payments of $250,000 AmeriTies West, LLC and $400,000 AmeriTies South, LLC by printing manual checks, with ACH payment, and wire transfer payment.
- Prepared annual 1099 for AmeriTies West and AmeriTies South for qualified vendors.
- Resolved pricing discrepancies for domestic and international customers to maintain strong vendor relationships.
- Managed A/R aging reports to track $1.2 million AmeriTies West, and $2.3 million of monthly invoices for late payments, and reminder call to customers as needed.
- Reconciled accounts receivable ledger each for AmeriTies West, and AmeriTies South ensure all payments properly posted to correct GL codes.
- Adjusted 20 journal entries in accruals of preservatives and prepays separately for AmeriTies West and AmeriTies South during month-end processes.
- Reviewed GL accounts for AmeriTies West and AmeriTies South to align financial records with accounting period and compliance with GAAP.
- Managed corporate policy for general ledger new entries and reviewed general ledger entries to confirm all financial transactions were accurate for AmeriTies West and AmeriTies South.
- Monthly account reconciliations of 5 bank statements for AmeriTies West and AmeriTies South and 16 employees credit card statements.
- Deliver results of finding $200,000 preservative credits for AmeriTies West and AmeriTies South by careful review vendor statements.
- Journal entries reconciliations of general ledger accounts for month-end adjustments independently of AmeriTies West and AmeriTies South.
- Completed weekly 5 bank reconciliations for withdrawals and detect errors or fraud for month balance sheet, income statement and cash flow statement.
- Developed and improved financial analyses by reviewing financial reports to identify and correct discrepancies in the balance sheet, income statements, and P&L Statement.
- Supported preparation of periodic financial reports for management reviews.
- Prepared monthly, and annual Profit & Loss Statement, Balance Sheet, and Cash Flow Statement for AmeriTies West, LLC and AmeriTies South, LLC.
- Delivered accurate, and timely financial statements and financial reporting in accordance with GAAP for each AmeriTies West, LLC and AmeriTies South, LLC
- Tracked weekly A/P check of $650K to ensure adherence to operational budget and updated Cash Flow Statement.
- Provided visibility in accounting metrics for financial forecasting for AmeriTies West, LLC and AmeriTies South, LLC by using aging A/P and A/R reports, and use of Cash Flow Statement.
- Managed banking relationships with financial institutions for AmeriTies Holdings, AmeriTies West and AmeriTies South account for online banking, and worked with the bank to resolve all banking issues.
- Processed bi-weekly payroll of 102 employees payroll direct deposits and manual checks.
- Completed payments of payroll taxes for AmeriTies West, and AmeriTies South for federal taxes, state taxes for Oregon, Oklahoma, and Arkansas, and court ordered garnishment payment on timely manner.
- Prepared, verified 940 (Annual Fed UI), and 941 (Quarterly Fed Tax) Oregon, Oklahoma and Arkansas and completed all payments.
- Managed medical insurance, disability, life insurance, and 401K programs.
- Administered paperwork for AmeriTies Holdings, AmeriTies West, and AmeriTies South employees FMLA, Short Term Disability, and Long-Term Disability paperwork while maintaining and updating status of each employee on leave.
- Managed all tasks related to 401K, including loans and loan pay-offs.
- Processed employment terminations according to federal and state guidelines.
- Reconciled month-end inventory balance for AmeriTies West and AmeriTies South for the balance sheet of creosote, crossties, and diesel.
- Developed ITEM IDs for accurate expense account tracking and income account linked to general ledgers.
- Led the coordination with both external and internal auditors to complete financial audit and SOX testing for all audit preparations, interactions with external auditors, and provide clarification on audit questions.
- Coordinated multiple state locations to gather requested information by auditors.
- Segregation of duties to ensures no single personal controls all aspects of accounting process and reducing fraud.
- Supported corporate policy on signature requirements from the president, or plant managers for purchase authorization to help detect fraud in accounting.
- Monthly credit card expense reports are signed by the employee, reviewed with supporting documents attach and endorsed by accounts payable to staff, then approved by the Plant Manager.
- Ensured compliance with GAAP & IFRS, financial regulations, and tax requirements for multiple state locations in Oregon, Oklahoma, and Arkansas.
- 2 subsidiaries AmeriTies West, LLC (The Dalles, OR) and AmeriTies South, LLC (Hope, AR)
Payroll Manager
1 Year- Ran 45 weekly payroll for direct deposits, and automatic payments to IRS and Oregon Dept of Revenue.
- Reviewed weekly payroll deductions of employee 401K contribution, employer 401K contribution, medical payment, and other garnishments.
- Paid weekly 401K payments for 45 employees’ contributions and employer contributions.
- Uploaded weekly 45 employees’ hours in various construction projects Tablets to Sage Payroll module.
- Processed new employee hire of W-4, medical benefits and retirement benefits.
- Coordinated new employee drug screening to ensure compliance with company policies.
- Processed payroll and medical insurance benefits for new hires.
- Processed employment terminations according to federal and state guidelines.
- Coordinated new employment drug screenings to ensure compliance with company policies.
- Monthly account reconciliations of 3 bank statements and corporate credit cards of 8 employee account holders.
- Reconciled 8 employees’ monthly expense reports for payments.
Human Resource Manager & Accounts Payable
- Processed payroll for assigned division and department using established procedures.
- Processed payroll adjustments for missed time, pay advances, etc. as necessary.
- Reviewed and corrected 350 employee timecards in HRIS Time and Attendance system.
- Processed payroll adjustments for missed time and pay advances.
- Retrieved 128 employee payroll data of contracting employees and imported to Excel format for contract staffing agencies.
- Assisted 220 employees with leaves of absence (vacation, sick, FMLA/OFLA) and benefits (insurance, 401(k)) to ensure compliance and support employee needs.
- Served as primary point of contact for employees with benefit providers (Insurance, work comp, 401(k)).
- Responded to employee questions and requests in a timely manner regarding company policies, payroll questions, and benefits
- Executed terminations in compliance with state and federal regulations to maintain legal standards.
- Generated purchase orders for necessary supplies and services to maintain operational efficiency. for Woodburn purchase items.
- Established new vendors and update information for existing vendors in accounting system.
- Processed 45 weekly incoming invoices for payment, which include verifying receipt of goods through receiving records, packing slips, verification with purchaser.
- Collaborated with vendors to resolve payment discrepancies, missing invoices, and pricing issues to ensure timely processing of accounts payable.
Accounting & Office Manager
4 Years- Processed $15,000 weekly accounts payable invoices in QuickBooks.
- Ran A/P aging report in QuickBooks for weekly invoices due dates as approved budget by the owner.
- Ran A/P aging report in QuickBooks for weekly invoice due dates.
- Managed WIP construction projects and generated invoices for progress billing jobs.
- Oversee WIP and revenue recognition for municipal and private construction projects.
- Oversee 5 job costing for multiple municipal and private construction projects.
- Entered received payments and posting Accounts Receivable invoices
- Monthly reconciliations of 2 bank statements and corporate credit card with 8 employee statements.
- Monthly reconciliations of Prepaid accounts for medical insurance.
- Journal entries reconciliations of general ledger accounts for month-end adjustments.
- Reviewed and reconciled general ledger accounts.
- Adjusted general ledger accounts by journal entries for all GL accounts for month-end for financial statements.
- Prepared internal financial statements in QuickBooks for business owner's review to support decision-making.
- Reviewed financial statements for data integrity to ensure accuracy in reporting.
- Imported to Excel financial reports from QuickBooks for detailed financial analysis.
- Reviewed 10 timecards for proper hours on specific job title and construction job project to ensure correct prevailing wage rate for payroll.
- Deducted child support and other garnishments for bi-weekly payroll.
- Processed the bi-weekly payroll for direct deposit and manual checks.
- Created tax payments for federal tax, state tax and garnishments to make sure they are paid on time.
- Ran certified payroll report in QuickBooks for municipal construction projects and imported to Excel for emailing to municipal customers.
- Administrator for medical insurance, disability, life insurance, and 401K management.
- Administrator role for all 401K tasks.
- Processed employment terminations according to federal and state guidelines.
- Led coordinator of external auditors for preparations, interactions, and provide clarification on audit questions.
- Coordinated with external auditors for preparation, interactions, and clarification on audit questions to facilitate smooth auditing process.
- (part-time)
Market Finance Coordinator
3 Years- Issued 15 daily purchase orders for cell tower repairs and materials, ensuring timely procurement.
- Created and retrieved financial records from AT&T NORAD website of cell tower repair data for financial analysis.
- Conducted detailed financial analysis of cell tower repair costs and budget allocations.
- Maintained AT&T NORAD database as financial instrument between FDH Velocitel and wireless clients.
- Reconciled billing codes for completed cell tower repairs with site supervisor against contracted scope of work, ensuring compliance.
- Issued request for 15 daily Purchase Orders for request of cell tower repairs and materials needed.
- After management approval, processed and written 10 checks a day for payment to subcontractor of cell tower repairs.
- Send A/R invoices for progress completed work and materials used for wireless cell tower construction to clients.
- Tracked accounting data of cell tower site progress using Excel tracker.
- Downloaded Velocitel financial documentation for AT&T approvals for progress billing on cell tower work requests.
Supply Chain Manager
1 Year- As Supply Chain Manager, I generated reports to track and analyzed daily material requirements based on production schedule.
- Maintained materials requirements planning (MRP) database, optimizing inventory parameters and ensuring integrity of inventory levels.
- Optimized delivery schedules and managed raw material deliveries to reduce freight costs, detention charges, and prevent out-of-stock situations.
- As Supply Chain Manager, I generated reports to track and analyze daily material requirements based on production schedule.
- Identified cost savings and improvements, communicate ideas, and issue proposals, to improve the supply chain.
- Generated purchase orders for materials needed in production department for all purchases for production department
- Confirmed inventory levels to meet daily purchasing requirements are sufficient for daily supply of raw materials
- Tracked purchase orders of open orders and on-time delivery for production department.
- Strengthened vendor relationships to enhance customer service and reduce freight costs.
- Use Excel or ERP tools extracting data for financial modeling metrics and internal control monitoring and audit support.
- Assisted in preparation of contract pricing for major purchases with suppliers of ingredients, seasoning, packaging, and corrugate boxes.
Production Planner Manager
4 Years- Drew up master schedule in ERP/MRP system of flowers, vegetables, hanging baskets, and planters to grow and meet shipping dates according to sales forecasts or customer orders.
- Monitored supply chain to ensure timely vendor shipments of seeds and small plants for planting and growing schedules.
- Maintained data integrity for production planning master data in PICAS ERP/MRP database system.
- Received purchasing materials and updated inventory count for production schedule.
- Tracked UPC codes, pricing for all product lines and assigned account codes by PICAS ERP/MRP system.
- Trained 12 employees on ERP/MRP database systems to enhance inventory management skills.
- Completed cross-functional tasks to support various departments during peak seasons. to assist the sales department during busy season.
- Cross-functional on A/P, A/P and general accounting management as reliable back-up.
- 3 accounting staff trained how to use PICAS ERP/MRP accounting system A/P, A/R, and general ledger management.
Education
Bachelor of Arts - International Business
Skills
Financial reporting
Accounting principles
ERP/MRP systems experience
MS-Office 365 Excel
Word
PowerPoint
Strong analytical skills
Data privacy compliance
Cross-functional collaboration
Attention to detail
Timeline
Finance and Accounting Manager
AmeriTies Holdings, LLC
01.2020 - 01.2026Read More
Payroll Manager
The Saunders Company
01.2019 - 01.2020Read More
Human Resource Manager & Accounts Payable
Skylane Farms
01.2018 - 01.2018Read More
Accounting & Office Manager
Braun Construction, LLC
01.2014 - 01.2018Read More
Market Finance Coordinator
FDH Velocitel, Inc.
01.2014 - 01.2017Read More
Supply Chain Manager
Kettle Foods
01.2013 - 01.2014Read More
Production Planner Manager
Harts Nursery of Jefferson, Inc.
01.2009 - 01.2013Read More
Oregon State University
Bachelor of Arts from International Business
Read More