Maribeth Roth
Hudson,WI
Summary
An enthusiastic and organized administrative professional with over 30 years’ experience in providing thorough and skillful administrative support to Executives. Experienced with a range of computer software, including Microsoft Office Suite and strong relationship skills Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
18
18
years of professional experience
Work History
Administrative Assistant (Contractor)
Proterra Investment Partners
04.2024 - 08.2024
- Heavy travel expenses (Concur) for 20 Managing Directors and Partners
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Executive Support to CEO (Contractor)
Midwest Reliability Organization
01.2024 - 04.2024
- Handles calendar, schedules meetings with direct reports, staff and outside Consultants
- Handles travel and expenses
- Taking notes while attending meetings, preparing and distributing
- Built productive relationships with industry partners and competitors to support strategic business objectives.
- Managed partnerships and strategic business relationships by negotiating contract terms and handling conflicts.
- Created a positive work culture, resulting in increased employee satisfaction and retention rates.
Administrative Support: Musculoskeletal Service Line (MSK)
MHealth Fairview
08.2021 - 12.2023
- Support to MSK leaders with meeting management, calendar support, document review and development, and administrative assistance needs in a high volume and fast paced environment
- Total Joint patient education support ensuring patient education and infection prevention materials reach the patient in a timely manner to ensure safe surgery outcomes
- Utilize database technology and Epic to manage patient packet delivery
Executive Support: Retail Operations & Clinical Pharmacy (Contractor)
Fairview Specialty Clinic
05.2021 - 08.2021
- Heavy calendaring for busy VPs
- Handles weekly and monthly dashboards by retrieving information and inputting it into reports
- Creates monthly financial reports
- Checks invoices for all retail pharmacies and handles all discrepancies
- Attended meetings and taking minutes
- Analyzed user feedback to gather input and identify areas required for improvement.
- Evaluated customer needs and feedback to drive product and service improvements.
Executive Support, Sales & Marketing
Canadian Pacific Railroad
03.2019 - 10.2020
- Support 2 VPs with meeting scheduling
- Support EVP/CMO while in Minneapolis Office
- Handle travel arrangements, expense reporting and reconciliations with the company card
- Work with President/CEO’s assistant on meetings and travel using the company jet
- Set up offices for new/relocating executives including computer hardware/software, phones, business cards, parking, access building
- Managed internal communications initiatives to ensure consistent messaging across departments.
- Assisted executive leadership in preparing impactful presentations for board meetings or investor pitches.
Sr. Administrative Assistant, VP Enterprise Claims, Direct Reports, and Staff (90+ People)
Voya Financial
04.2017 - 02.2019
- Handle VPs everchanging calendar
- Extension of the VP on the phone, emails, and documents
- Uses Concur for all expenses making sure all details are accurate
- Arranged business travel details for company employees per supervisor requirements.
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
- Managed sensitive information with utmost discretion to maintain confidentiality at all times.
Sr. Administrative Assistant, VP External Communications
Abbott
06.2016 - 04.2017
- Handle calendars and extensive travel
- Taking notes while attending meetings, preparing, and distributing
- Work closely with Executive Assistants on meetings, travel, events, and the handling of all sensitive and confidential matters with the acquisition
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Prepared flawless emails and other documents upon direction of immediate supervisor.
Executive Support, Regional Executive of External Affairs & VP Government & Regulatory Affairs
MISO Energy
10.2014 - 06.2016
- Assess urgency and priorities before accepting or declining appointments and meetings with the executives
- Handle travel arrangements, expense reporting and reconciliations with the company card
- Compose emails and letters on behalf of the executive
- Assist with event planning, including associated travel and logistical arrangements
- Championed employee engagement initiatives that fostered a positive work environment and increased staff retention rates.
- Cultivated a high-performance culture within the organization by setting clear expectations for employees at all levels, providing regular feedback, and recognizing achievement.
Sr. Administrative Assistant, CAO & Treasurer
OneBeacon Insurance
07.2013 - 10.2014
- Created board and audit books using word, excel and power point
- Ordered and distributed office supplies while adhering to a fixed office budget
- Compose emails and letters on behalf of the Executive
- Assist with event planning, including associated travel and logistical arrangements
Sr. Administrative Assistant, Vice President – Services
Best Buy
10.2012 - 07.2013
- Travel arrangements and scheduling for VP who traveled 70% of time
- Planning of staff meetings, produced materials, and took notes
- Compiled annual recommendations for end of fiscal year budgets
- Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
- Acted as backup for other employees by providing support and adapting to requirements of department.
Executive Support, EVP, Marketing
Smarte Carte
01.2012 - 07.2012
- Travel arrangements, expense reports and scheduled meetings
- Coordinated board and committee meetings, including schedules and information preparation and distribution
Executive Support, President, Personal Advisors Group, SVP Legal, VP Finance
Ameriprise Financial
06.2006 - 01.2012
- Managed calendar for executive who traveled 90% of the time
- Coordinated schedules and workflow across offices in Minneapolis, NY, and Boston
- Worked with the Board of Directors for board book, schedule meetings, and catering
- Compiled annual recommendations for end of fiscal year
- Increased customer satisfaction through continuous improvement initiatives and excellent customer service.
- Managed crisis situations effectively while minimizing disruption to daily operations.
Education
2-year Technical Certificate - Fashion Merchandising & Marketing
916 Vo Tech.
White Bear Lake, MNSkills
- Microsoft Office (Word, Excel, PowerPoint)
- Outlook
- Visio
- Concur
- Microsoft Outlook
- PeopleSoft
- Records
- Strong Problem Solver
- Time Management
- Customer and client relations
- Dedicated Team Player
- Critical Thinking
Timeline
Administrative Assistant (Contractor)
Proterra Investment Partners
04.2024 - 08.2024
Executive Support to CEO (Contractor)
Midwest Reliability Organization
01.2024 - 04.2024
Administrative Support: Musculoskeletal Service Line (MSK)
MHealth Fairview
08.2021 - 12.2023
Executive Support: Retail Operations & Clinical Pharmacy (Contractor)
Fairview Specialty Clinic
05.2021 - 08.2021
Executive Support, Sales & Marketing
Canadian Pacific Railroad
03.2019 - 10.2020
Sr. Administrative Assistant, VP Enterprise Claims, Direct Reports, and Staff (90+ People)
Voya Financial
04.2017 - 02.2019
Sr. Administrative Assistant, VP External Communications
Abbott
06.2016 - 04.2017
Executive Support, Regional Executive of External Affairs & VP Government & Regulatory Affairs
MISO Energy
10.2014 - 06.2016
Sr. Administrative Assistant, CAO & Treasurer
OneBeacon Insurance
07.2013 - 10.2014
Sr. Administrative Assistant, Vice President – Services
Best Buy
10.2012 - 07.2013
Executive Support, EVP, Marketing
Smarte Carte
01.2012 - 07.2012
Executive Support, President, Personal Advisors Group, SVP Legal, VP Finance
Ameriprise Financial
06.2006 - 01.2012
2-year Technical Certificate - Fashion Merchandising & Marketing
916 Vo Tech.
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