Marie Bonillas

• Manage, track and file various financial documents for future electronic and hard copy retrieval; Keep track of various financial deadlines and help prepare usage and inventory reports
• Created and distributed 'How to Monthly Tips' - training notice on various reminders, system changes which were shared with Managers and staff of three Northern California Regional Labs
• Month end reports to include monthly department budget utilization reports, various financial reports and monitor and track variances; works with budgets of $5MM+ and inventory spend
• Develops reports and extracts data from various systems for analysis and interpretation on utilization, quality and inventory levels to ensure compliance
• Annual audits of cost centers approved product inventory and ensure internal audit control compliance
• Annual budget review on products and cost centers to prevent over expenditures
• Conducts trends analysis and compliance monitoring, recommends changes, additions to contracts and provides contract implementation support to the Product Support Team
• Assists the Materials Manager in developing annual cost center budgets
• Obtain quotes for medical supplies and equipment
• Reconcile vendor quotes and invoices to ensure compliance with the contract
• Recommends corrective action to supply cost variances and escalates issues to upper management
• Work with vendor's Accounts Receivable office to resolve invoicing issues and ensure timely payments with Accounts Payable office
• Create Purchase Orders and oversee procedures to ensure compliance/signature approvals, accuracy and timely processing
• Subject matter expert on various order processing systems; Ongoing staff training of changes to their workflow
• Trained staff on various order processing systems, such as OneLink to order various supplies and products; Inventory control training to manage product controls
• Seasonal needs assessment to ensure appropriate supplies are on hand for lab facility
• Manage product recalls, coordinate/facilitate product recalls, pull products from inventory and complete the recall process to include reporting to vendor and following vendor's instructions
• Strong customer service experience with Administrators, staff and vendors to ensure clear communication.

• Month end reports to include monthly department budget utilization reports, various financial reports and monitor and track variances; works with budgets of $5MM+ and inventory spend
• Annual budget review on products and cost centers to prevent over expenditures
• Conducts trends analysis and compliance monitoring, recommends changes, additions to contracts and provides contract implementation support to the Product Support Team
• Assists the Materials Manager in developing annual cost center budgets
• Obtain quotes for medical supplies and equipment
• Reconcile vendor quotes and invoices to ensure compliance with the contract
• Recommends corrective action to supply cost variances and escalates issues to upper management
• Work with vendor's Accounts Receivable office to resolve invoicing issues and ensure timely payments with Accounts Payable office
• Create Purchase Orders and oversee procedures to ensure compliance/signature approvals, accuracy and timely processing
• Served on various department hiring committees, interviewed and recommended candidate
• Seasonal needs assessment to ensure appropriate supplies are on hand for the medical centers
• Manage product recalls, coordinate/facilitate product recalls, pull products from inventory and complete the recall process to include reporting to vendor and following vendor's instructions
• Monthly internal newsletter for announcements, changes, safety reminders, tips, etc
• Strong customer service experience with Administrators, staff and vendors to ensure clear communication.

(Career at Kaiser-TPMG began 2003 as a Cashier Receptionist, in 2004 - 2008 transferred to Kaiser-KFH Supply Chain as a Data Entry Clerk, a Storekeeper II, then Chief Storekeeper)

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
• Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
• Created and maintained databases to track and record customer data.
• Executed record filing system to improve document organization and management.
• Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
• Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.

• Developed strong relationships with customers, providing exceptional service by addressing concerns promptly and professionally.
• Distributed mail on foot to residences and businesses, delivering to approximately 400+ customers per shift.
• Followed Postal Service policies and procedures to maintain integrity of mail and protect customer information.
• Obtains signatures for package deliveries as proof of delivery to avoid discrepancies.
• Responded to customer inquiries about delivery, forwarding and other postal services quickly to provide quality customer services.
• Improved mail delivery efficiency by accurately sorting and organizing mail for efficient distribution.
• Upheld the integrity of sensitive materials by properly handling confidential documents, registered mail, and certified packages according to USPS regulations.
• Utilized advanced knowledge of local streets, neighborhoods, routes for optimal navigation while minimizing delays in delivery timeframes.