Marie Frazier
Pembroke Pines,FL
Summary
Dynamic professional with a robust background in executive support, excelling in managing intricate schedules, coordinating high-stakes meetings, and safeguarding confidential information. Expertise in communication, organization, and problem-solving ensures seamless office operations while fostering a collaborative team environment. Highly adaptable to evolving priorities and needs, consistently focused on delivering exceptional results. Specializations include calendar and inbox management, travel coordination, document and contract management, event planning, and leadership support.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Executive Assistant to the CEO
Diverse Technologies Solutions
07.2025 - Current
- Deliver high-level administrative support to the CEO, ensuring seamless daily operations and organizational efficiency.
- Draft and prepare agendas and meeting notes with precision and professionalism.
- Serve as the central point of contact for incoming mail, communications, and guest relations, ensuring timely handling and responsiveness.
- Manage office operations, including conference room scheduling, vendor coordination, and pantry supplies.
- Process and reconcile expense reports, maintaining accuracy and adherence to company policies.
- Plan and execute executive meetings and corporate functions to support organizational goals and strengthen stakeholder engagement.
- Managed complex executive schedules, prioritizing appointments and coordinating events for optimal efficiency.
Executive Administrative Assistant, Team Leader
MSHS/Pacific Power Group
09.2021 - 06.2025
- Implemented a new sign-in system across 7 of 11 locations (64%), streamlining visitor check-in and improving front-desk efficiency.
- Provided high-level administrative support to executives, ensuring seamless daily operations.
- Served as liaison between executives and stakeholders, handling sensitive information with discretion.
- Supported strategic projects and initiatives, contributing to organizational objectives.
- Arranged complex domestic and international travel and post-trip expense reconciliation.
- Managed communication flow between executives and internal/external stakeholders, ensuring timely responses.
- Coordinated executive calendars, scheduling meetings and appointments to optimize time management.
Executive Administrative Assistant
Unified Women's Healthcare
10.2015 - 08.2020
- Maintained precise documentation and confidential records with 100% accuracy, ensuring compliance and seamless support for operational tasks.
- Evaluated and streamlined travel expenses while coordinating comprehensive travel arrangements for senior executives, implementing cost-effective solutions that reduced annual travel costs by 20–25% and optimized time and resource
- Managed executive calendars, ensuring efficient scheduling and prioritization of meetings.
Executive Administrative Sales Assistant
Bimbo Bakeries USA
02.2011 - 07.2015
- Orchestrated logistics for sales meetings, events, and travel, ensuring seamless execution and positive feedback.
- Streamlined payroll processing procedures, ensuring timely and accurate payments, which enhanced employee satisfaction and trust.
- Provided proactive administrative support to sales team, fostering collaboration and operational efficiency.
Education
Bachelor of Arts (B.A.) - Kinesiology & Sports Medicine
California State University
Long Beach, CASkills
- Office software proficiency
- Calendar management expertise
- Proficient in Microsoft Teams and Zoom
- Document organization and storage
- Familiarity with Concur and Egencia tools
- Confidentiality & Security Tools (VPNs)
Certification
Notary Public, State of Florida, July 2029
Timeline
Executive Assistant to the CEO
Diverse Technologies Solutions
07.2025 - Current
Executive Administrative Assistant, Team Leader
MSHS/Pacific Power Group
09.2021 - 06.2025
Executive Administrative Assistant
Unified Women's Healthcare
10.2015 - 08.2020
Executive Administrative Sales Assistant
Bimbo Bakeries USA
02.2011 - 07.2015
Bachelor of Arts (B.A.) - Kinesiology & Sports Medicine
California State University