Marie Grossett
Philadelphia,PA
Summary
Dynamic Administrative Specialist with a proven track record at the University of California, Los Angeles, adept in event coordination and vendor negotiation. Excelled in facilitating major academic events and conferences, showcasing strong communication and adaptability. Expertise in Google Suite and a keen eye for detail, significantly enhancing operational efficiency.
Overview
12
12
years of professional experience
Work History
Administrative Specialist
University of California, Los Angeles
10.2014 - 12.2018
- Worked on behalf of senior leaders to complete project requirements according to schedules and within budgetary limitations for The Institute for Quantitative and Computational Biosciences, (QCBio).
- Oversaw the planing and coordination of multiple events such as Weekly Research Seminars, Research Meetings, The Annual QCBio Symposium, Annual Retreat, and The Students Annual Spring Industry Panel & Networking events.
- Planned and worked directly with members of the Board of Directors to facilitate The 11th Annual Systems Biology of Human Diseases International Conference.
- Arranging visits for faculty search candidates.
- Designed programs, swag, and promotional materials for all QCBio events.
- Built and maintained strong relationships with internal service providers and external vendors, ensuring high-quality services and time event deliverables.
Administrative Assistant
Saint Joseph’s University
01.2007 - 07.2014
- Reported directly to the Department Chair, while also supporting the Department Directors, and Advisory Board for the Department of Management/Haub School of Business.
- Hire,train, and supervise all student workers and graduate assistants to assist in the daily operations of the department.
- Maintain and reconcile operations budget, keeping track of donor submissions, specific breakdowns for each major, preparing yearly budget review with department head and Financial Affairs department.
- Coordinating with Co-Directors of the Family Business and Entrepreneurship major in hosting the Weekly Breakfast Meeting, a collaboration between the major, established and newly established family businesses and entrepreneurs across the Philadelphia region.
- Providing logistical support for several department events throughout the year, working directly with food services and outside vendors, other departments across campus, creating printed materials as well as working with social media to promote events; Pre-event preparations and well as post event follow-up.
- Maintained and updating department website.
Education
Bachelor of Arts - English Communication
Saint Joseph’s University
Philadelphia, PA05-2013
Skills
- Meeting planning/Event Coordination
- Videoconference preparation
- Scheduling
- Calendar management
- Vendor Negotiation
- Google Suite
- Microsoft 365
- Cvent
- Proofreading/Editing
- Strong Communication
Timeline
Administrative Specialist
University of California, Los Angeles
10.2014 - 12.2018
Administrative Assistant
Saint Joseph’s University
01.2007 - 07.2014
Bachelor of Arts - English Communication
Saint Joseph’s University
Similar Profiles
ERENDIDA CANO FNP-BCERENDIDA CANO FNP-BC
Nurse Practitioner at University of California, Los AngelesNurse Practitioner at University of California, Los Angeles
Jake BrowningJake Browning
Tutor at University of California, Los AngelesTutor at University of California, Los Angeles
Casey HolmanCasey Holman
Blood Donor Recruiter at University Of California, Los AngelesBlood Donor Recruiter at University Of California, Los Angeles