Marie Levy

• Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Updated and maintained confidential databases and records.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Upheld strict timetables by maintaining accurate, balanced calendars.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Answered high volume of phone calls and email inquiries.
• Worked effectively in fast-paced environments.
• Paid attention to detail while completing assignments.

- Moved up from working with Investment Bankers to working with the Management Team

• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
• Responded to emails and other correspondence to facilitate communication and enhance business processes
• Organized and updated schedules for Global Head of Risk and Controls, Global CIO, Finance executives and their teams
• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability. Insuring their days were orderly and tasks completed. Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
• Coordinated complex annual meeting involving presenters, global attendees and encompassing livestream production, remote location arrangements, and senior executive accommodations
• Coordinated calendar when working for bankers client meetings international and domestic
• Processed expenses
• Carefully transcribed phone messages and relayed to appropriate personnel within minutes of each call
• Promoted team productivity by keeping supplies organized and well-stocked
• Trained new employees on administrative procedures, company policies and performance standards

• Monitored investment bankers work calendar and scheduled appointments
• Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation. Performed general office duties, including answering multi-line phones, routing calls
• Cleaned up expenses that were left by prior admins. Work with finance to get back on track
• Offered departmental administrative support
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests

• Perform routine clerical tasks such as taking messages, mailing, copying, faxing, filing and scanning
• Coordinated, scheduled meetings and travel
• Processed expenses
• Offered departmental administrative support