Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Marie Rodriguez

Seguin

Summary

Dynamic administrative professional with extensive experience at Seguin ISD, excelling in accounts payable and office administration. Proven ability to enhance organizational efficiency and manage payroll processes. Strong written and verbal communication skills, coupled with meticulous attention to detail, ensure seamless operations and exceptional support for staff and students.

Overview

17
17
years of professional experience

Work History

Secretary to the Principal

Seguin ISD
SEGUIN
10.2024 - Current
  • Assist students, teachers, and parents as needed.
  • Type all written correspondence.
  • Receive incoming calls, take reliable messages, and route to appropriate staff.
  • Maintain proper files, including mailing list, visitor logs, and office communication.
  • Sort, distribute, and deliver mail and other documents.
  • Prepare graduation lists and campus communication as requested.
  • Maintain a daily teacher attendance log.
  • Request and maintain records on Paraprofessional Staff.
  • Schedule meetings and appointments, and maintain the calendar for the principal.
  • Monitor personnel time records to include sick leave, vacation, and special requests.
  • Process Maintenance work orders.
  • Issue keys and badges to employees.
  • Perform other duties as assigned.

Benefits Specialist/Accounts Payable Specialist/Secretary/Attendance Clerk

Seguin ISD
01.2017 - 01.2024
  • Work with District’s third party administrator to conduct annual enrollment of employees in the District’s Section 125 Cafeteria Plan and voluntary insurance products
  • During the year, present voluntary deduction information to new employees enrollment
  • Set up employee payroll deductions for voluntary deductions including health, dental, vision, life, cancer, prepaid legal, medical reimbursement, child care reimbursement, etc.
  • Balance and remit payroll deductions on a monthly basis
  • Assist employees with enrollment and benefits questions and forms
  • Serve as liaison between employees and insurance companies, including TRS
  • Maintain the District’s third party administrator’s benefits enrollment portal with new enrollments, changes and terminations
  • Oversee the District’s 403(b) Tax Sheltered annuity plan to include: Be familiar with District’s formally adopted 403(b) Tax Sheltered Annuity Plan
  • Coordinate with District’s Third Party Administrator (TPA) to assure compliance with IRS regulations
  • Balance and remit 403(b) contributions to TPA monthly
  • Assist employees with obtaining 403(b) contribution forms and direct employees to TPA for questions and assistance regarding contributions
  • Assist Payroll Specialist with payroll processing as needed
  • Maintain open purchase order files
  • Receive and file documentation of goods by ordering departments
  • Receive vendor invoices, match to open and received purchase orders, and process for payment
  • Receive and process for payment approved direct pay requests
  • Receive and process for payment approved payroll auto-generated payments
  • Balance all data entered for payment and communicate totals to Controller for check printing
  • Match checks to invoices or supporting documents, prepare checks and mail
  • File check copy in vendor payment files
  • Communicate with vendors and personnel regarding purchase order status and receipt of goods
  • Research billing discrepancies, credits, and returns
  • Serve as liaison to school bookkeepers/secretaries regarding district business operations
  • Provide switchboard relief
  • Assist with interoffice and US mail
  • Answer phones/Take Messages/Route Calls
  • Assist staff, parents and students as needed
  • Handle any complaints and route to appropriate person
  • File, copy, scan and email documents
  • Enter RPO’s for Purchase Orders
  • Enter Maintenance Work Orders
  • Maintain Staff Absences on paper and on Aesop
  • Assist with finding substitutes for staff absence
  • Assist Principal with Budget
  • Receive, sort, and distribute mail, messages, documents, and other deliveries.
  • Order office supplies, keep inventory, and distribute supplies
  • Prepare cash boxes and tickets for extracurricular events
  • Prepare deposits and take to bank
  • Maintain and prepare times sheets for Custodians and Para Professionals
  • Maintain any visitor logs
  • Issue keys, radios, and badges to staff
  • Other duties as assigned
  • Maintain attendance records for all students
  • Enter student absences
  • Enter any excused absences
  • Run ADA reports
  • Perform semester attendance audits
  • Answer phones
  • Assist in the front office
  • Serve as back up for Registrar
  • File, copy, scan and email documents

Administrative Assistant

Seguin Elks Lodge
01.2014 - 01.2016
  • Full charge processing of all accounts payable and receivable for the lodge
  • Manage all deposits
  • Reconcile bank statements
  • Process payroll, create checks, and process payroll taxes
  • Conduct new hire paperwork
  • Answer phones and greet the public when renting out the hall for events
  • Create monthly newsletter
  • File, copy, scan and email documents
  • Process Bingo reports

Accounts Payable Technician

City of San Marcos
01.2013 - 01.2014
  • Process accounts payable invoices
  • Process reimbursements for all city employees as well as Council members and staff
  • Handle vendor calls
  • Prepare journal entries and re-class accounts
  • Handle the operations of the office equipment
  • Copy, file, scan and email documents
  • Assist to relieve the administrative assistant when necessary in answering and directing calls and greeting the public
  • Process check runs as well as ACH runs

Accounts Payable Clerk

Rush Enterprises
01.2008 - 01.2013
  • Full charge processing of all accounts payable for the corporate office and four other branches
  • Process and code expense reports for the Executives and corporate employees
  • Reconcile vendor statements and handle vendor calls
  • Maintain confidential files for the legal department as well as employee expenses
  • Handle the operations of the office equipment as well as the check stuffer and postage machine
  • Copy, file scan and email documents
  • Assist to relieve the receptionist at the switchboard

Education

High School Diploma -

Seguin High School
Seguin, TX
06-1999

Skills

  • Accounts Payable
  • Office administration
  • Calendar management
  • Administrative Assistant
  • Organizational Skills
  • Payroll
  • Team Player
  • Accounts Receivable
  • Data Entry
  • Written and Verbal Communication Skills
  • 10 Key by Touch
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Quickbooks
  • SAP
  • Oracle
  • Laserfiche
  • Peachtree
  • TEAMS
  • Educator's Handbook
  • Tyler Munis
  • Aesop
  • Frontline
  • TimeClock Plus
  • Data entry
  • Attention to detail
  • Time management

References

Available upon request

Timeline

Secretary to the Principal

Seguin ISD
10.2024 - Current

Benefits Specialist/Accounts Payable Specialist/Secretary/Attendance Clerk

Seguin ISD
01.2017 - 01.2024

Administrative Assistant

Seguin Elks Lodge
01.2014 - 01.2016

Accounts Payable Technician

City of San Marcos
01.2013 - 01.2014

Accounts Payable Clerk

Rush Enterprises
01.2008 - 01.2013

High School Diploma -

Seguin High School
Marie Rodriguez