Summary
Overview
Work History
Education
Skills
Deans List Awards
Timeline
Generic

Marie Scott

Wildomar,CA

Summary

Detail-oriented accounting professional with a strong background in property management and accounting. Demonstrated ability to successfully and efficiently handle tasks related to budgets, annual reconciliations, and capital expenditures. Proven track record of managing financial processes effectively and ensuring accuracy in financial reporting.

Overview

13
13
years of professional experience

Work History

Property Accountant

Pacific Retail
03.2021 - Current
  • Manage and oversee more than 120 tenant accounts.
  • Ensure the timely closure of monthly financials within a 10-day period.
  • Coordinate and update monthly re-forecasts in collaboration with the General Manager.
  • Prepare year-end reconciliations for Common Area Maintenance (CAM), Taxes, and Water and Sewer (WAT).
  • Assist in both internal and external audits.
  • Process accounts receivable and accounts payable efficiently.
  • File the required quarterly state taxes.
  • Successfully reconciled property-wide accounts, reducing aged receivables from $1.2 million to $109,000.
  • Developed a Co-Tenancy tracker to identify qualifying tenants.
  • Prepare funding requests for Capital Expenditures, Tenant Improvements, and Lease Commissions.
  • Facilitated the transition of accounting files to a new shared drive system.
  • Coordinate the annual budgeting process effectively.

Property/Construction Accountant

NewMark Merrill Co.
02.2018 - 02.2021
  • Conducted a comprehensive reconciliation of property-wide leases, amendments, and extensions by developing a formula to identify any missing billings and calculations.
  • Successfully identified $60,000 in overlooked billings for the property owner.
  • Initiated an internal accounting review that uncovered $200,000 in unbilled utility charges affecting tenants and property owners.
  • Processed incoming checks and electronic funds transfers (EFTs) to accounts receivable.
  • Monitored and organized incoming construction documentation, including payment applications, contracts, preliminary notices, and lien waivers.
  • Compiled and prepared monthly financial reports for property owners.
  • Reviewed, processed, and prepared invoices, including reimbursements for tenants, employees, and vendors, as well as credit card statements.
  • Developed user guides and process documentation, along with formulas for current Excel spreadsheets.
  • Achieved annual savings of $1,500 for the company by reviewing and updating the license agreement with postal services.
  • Utilized macros to enhance the efficiency of spreadsheet management.

District Manager

Divisions Maintenance Group
06.2017 - 01.2018
  • Collaborated closely with the Regional Manager, National Sales Team, and National Account Management to establish corporate accounts.
  • Responsible for nurturing relationships to maintain and engage with key clients while overseeing accounts and supplementary services for sustained growth.
  • Regularly visited local and corporate clients to support maintenance contracts and promptly addressed any issues that arose.
  • Conducted research and evaluations of service providers, including routine follow-ups through on-site quality and accuracy audits to ensure adherence to service quality and performance standards.
  • Effectively managed time and territory to achieve a weekly target of scheduled appointments, new business openings, and maintenance calls, thereby meeting and exceeding incremental revenue goals.
  • Provided critical market insights and feedback to inform the company’s strategies and initiatives. Maintained a database of pipeline opportunities, ensuring rapid closure while maintaining high accuracy.
  • Oversaw all territory expenses, managing them within or below budget to enhance overall profitability for the company.

Assistant & Property Manager

NewMark Merrill Companies
02.2012 - 06.2017
  • Preparing and tracking the execution process for vendor contracts, service agreements, and certificates of insurance.
  • Assembling and distributing bid packages and proposal requests.
  • Regularly touring properties and creating detailed site visit reports.
  • Completing monthly variance reports to track operating budgets.
  • Updating monthly executive reports regarding capital projects.
  • Co-managing 814,109 square feet of commercial retail space alongside another property manager.
  • Maintaining and tracking purchase orders and job statuses of capital improvement projects.
  • Proactively updating tenant and vendor databases, new tenant opening lists, and utility spreadsheets.
  • Processing license agreements for tenant events, as well as verifying insurance.
  • Assisting with daily property management tasks for nine properties in Southern California.
  • Supporting property managers in energizing utilities in vacant spaces to expedite commencement dates.
  • Seeking new ways to efficiently complete routine tasks with critical deadlines by implementing shortcuts without compromising work quality.
  • Continuously learning from all Property Managers regarding property maintenance, customer service, and situational control.
  • Assisting in budget preparation in accordance with the FY2016 schedule.
  • Managing 174,000 square feet of commercial retail space.

Education

Masters of Science - Accounting

Keller University
Poway, CA
02.2020

Bachelors of Science - Accounting, Business Administration

DeVry University
Poway, CA
06.2018

Skills

  • MRI Real Estate Solutions
  • OnBase
  • AVID Xchange
  • Excel
  • Word
  • PowerPoint
  • Access
  • Outlook

Deans List Awards

  • Summer 2014
  • Fall 2014
  • Spring 2015
  • Summer 2015
  • Fall 2015
  • Spring 2016
  • Fall 2016
  • Spring 2017

Timeline

Property Accountant

Pacific Retail
03.2021 - Current

Property/Construction Accountant

NewMark Merrill Co.
02.2018 - 02.2021

District Manager

Divisions Maintenance Group
06.2017 - 01.2018

Assistant & Property Manager

NewMark Merrill Companies
02.2012 - 06.2017

Masters of Science - Accounting

Keller University

Bachelors of Science - Accounting, Business Administration

DeVry University

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Marie Scott