Marie Judith Joseph
Edgewater,NJ
Summary
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Overview
29
29
years of professional experience
1
1
Certification
Work History
Administrative Assistant Ill
Bank of America Merrill Lynch
04.2017 - Current
- Administrative support to the dealing room-trading floor for Corporate Sales desk, Fl, Investor Sales, FX Sales, and ALM Desk, as well as trading floor and affiliated units (greater than 130 individuals)
- Coordinate domestic and international travel accommodations, including collaboration with American Express Global Business Travel Counselors, process expenses, manage calls, calendar meeting room requests and coordinate with legal team with handling/preparing of highly confidential documents for Iead of Global Commodities/Crude Oil Trading; assist with IT support
- Assist directors with global annual meetings, conferences, roundtables for external clients
- On office management level, greet external clients, coordinate conference room reservations, manage electronic and paper file databases, handle security clearance requests, furnish work order requests to Maintenance Department on necessary facility repairs, catering preparations, order supplies, team event planning
- Risk management; delivering compliance updates / quarterly reminders
- Commodities Accounts Payable: handle invoices on behalf of MLCI (Merrill Lynch Commodities Index) for payment processing for services such as market misconduct surveillance, trading execution platforms, market data exchange fees
- Market Data Change Manager - management of requests of Commodities traders' market subscription inventory (Bloomberg) - services that follow multiple markets (worldwide)
Business Paralegal for family (part-time)
Alouidor & Associates, P.C.
07.2016 - 10.2016
- High volume US court system e-filing, preparation of bankruptcy, purchases, closings, immigration cases in a timely manner; correspondence with and meeting clients for intake sessions; meeting adversaries
Administrative Coordinator/ Medical Massage Therapist
Red Door Spas, Inc.
07.2011 - 08.2016
- Management of room scheduling, staff coverage, client bookings
- Liaison between Corporate Payroll Department and Employees
- Guest Consultant and translator services for international guests' inquiries on products and services or assist with resolutions to pending matters
- Collaborated management meetings to address client and facility concerns (equipment malfunction, complaints)
- Assisted with medical massage sessions when shortage of staff / client events
- Administered relaxation techniques which conformed to spa protocol using foundation of medical therapy
- Attended quarterly support staff meetings to discuss revenue, strengths, weaknesses and areas of internal and external improvement
- Staff hostess to on-site social media events
ll. Assistant Business Coordinator
USTA Billie Jean King National Tennis Center
01.2009 - 10.2009
- Bridged front desk and Programs Department with patron payment tracking, new class schedules
- Solicitation of services and venue rentals to new clients
- Coordinated staff schedules, time off management, meeting agendas and minutes' dissemination to department heads; uniform and equipment needs; inventory
- Served as a reporting platform to alert cancellations and other unforeseen changes to normal business operations
l. Executive Assistant - Administration Offices
USTA Billie Jean King National Tennis Center
01.2006 - 01.2008
- Provided high-level administrative support to Managing Director and Corporate Executives
- Attendance Supervisor - tracked and reported time off management to corporate offices / HR
- Vendor event planning, meetings, large-scale catering; conference room reservations
- Prepared reports, presentations; distribution of weekly facility calendar to all department executives and staff
- Coordinated entire facility's equipment maintenance; managed all service agreements, renewals
- Direct support to corporate executives to prepare for annual US OPEN Tennis Championship
Administrative Assistant
RMI Consulting, Inc.
11.2004 - 09.2005
- Support to insurance associates in risk management consulting firm which entailed heavy clientele phone contact, drafting correspondence, fielding customer inquiries, creating spreadsheets
- Rotating reception coverage when receptionist was not available at front office
Executive Assistant / Equities Trading Support
Government of Singapore Investment Corporation, Inc.
01.2002 - 05.2003
- Managed itineraries, report and publication distribution, travel arrangements for Senior Portfolio Managers
- Handled correspondences with counterparties; coordinated overseas travel and dining reservations
- Input of trades into computer trading system, heavy volume of calls with brokers, managing discrepancies accordingly within a fast-paced environment
Network News Graphics Research Coordinator
NBC News - Today Show
05.1996 - 02.2001
- Gathered print and video news resources, use of Lexis-Nexis for live television morning news, news segment log maintenance; administrative office support included phones, incoming and outgoing mail (internal and external)
Education
Certificate - Real Estate
Alexander Anderson Center For Real Estate Educatio
Hackensack, NJ03-2024
Certification - Immigration Law / Paralegal Specialist
Washington Online Learning Institute
10.2016
Associate's - Medical Massage Therapy
Swedish Institute
04.2011
Bachelor of Arts - Communications
Hunter College
05.1996
Skills
- Team player
- Detail-oriented
- Highly organized
- Multi-lingual
- Effective multitasking
- Adaptable
- Eager to learn
- Advanced proficiency in Adobe Pro DC
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint)
- Customer service
- Data entry
- Computer skills
- Office administration
- Administrative support
- Microsoft Word
- Time management
- Microsoft Excel
- File organization
- Microsoft outlook
- Customer and client relations
- Computer proficiency
- Filing
- Clerical support
- Strong problem solver
- Critical thinking
- Scheduling
- Documentation and recordkeeping
- Microsoft Office Suite
- Database entry
- Professional communication
- Scheduling and calendar management
- Dedicated team player
- Recordkeeping
- Data organization
- Deadline oriented
- Records management
- Professional and mature
- Calendar management
- Filing and data archiving
- Invoice processing
- Documentation and reporting
- Meticulous attention to detail
- Microsoft PowerPoint
- Document management
- Data management
- Data collection
- Spreadsheets
- Prioritization
- Spreadsheet management
- Multi-line phone proficiency
- Resourceful
- Event coordination
- Tech-Savvy
- Confidential document control
- Meeting planning
- Internal communications
- Schedule management
- Internet research
- Workflow optimization
- Meeting arrangements
- Account management
- Coordination
- Database management
- Letter preparation
- Program files maintenance
- Account reconciliation
- Accounting support
- Expense reporting
- Correspondence writing
- Office equipment maintenance
- Team bonding
Accomplishments
- Inventory Management - Managed inventory and office budgeting for supplies for busy office of 40 team members of sales, structurers and traders.
- Awarded Appreciation E-cards for delivering outstanding administrative support.
- Held first-point-of-contact for all internal and external communications with executive-level managers and traders.
- Saved company hundreds per month in business travel costs.
- Streamlined workflow of business expenses (travel, local, external, internal) by consolidating lengthy processes and redundant documentation that resulted in more effective and timely completion of expense reports.
- Technology Proficient - Developed a strong knowledge of hardware and software while keeping abreast of new applications that increased efficiency and productivity for my work.
- Policy Development - Developed and implemented employee manual outlining all proper business procedures and office policies to my team.
Affiliations
- National Association of Realtors
Certification
- First Aid Certification
Languages
English
Native or Bilingual
French
Native or Bilingual
Italian
Full Professional
Spanish
Professional Working
Interests
- Documenting and sharing travel experiences
- Enjoy creating and following travel blogs and vlogs
- Interior Design / interior decorating
- Music (mainly international)
Timeline
Administrative Assistant Ill
Bank of America Merrill Lynch
04.2017 - Current
Business Paralegal for family (part-time)
Alouidor & Associates, P.C.
07.2016 - 10.2016
Administrative Coordinator/ Medical Massage Therapist
Red Door Spas, Inc.
07.2011 - 08.2016
ll. Assistant Business Coordinator
USTA Billie Jean King National Tennis Center
01.2009 - 10.2009
l. Executive Assistant - Administration Offices
USTA Billie Jean King National Tennis Center
01.2006 - 01.2008
Administrative Assistant
RMI Consulting, Inc.
11.2004 - 09.2005
Executive Assistant / Equities Trading Support
Government of Singapore Investment Corporation, Inc.
01.2002 - 05.2003
Network News Graphics Research Coordinator
NBC News - Today Show
05.1996 - 02.2001
Certification - Immigration Law / Paralegal Specialist
Washington Online Learning Institute
Associate's - Medical Massage Therapy
Swedish Institute
Bachelor of Arts - Communications
Hunter College
Certificate - Real Estate
Alexander Anderson Center For Real Estate Educatio
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