Mariia Ergasheva

• Coordination and control of an event department of 7 people.
• Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
• Led vendor negotiations to obtain cost-effective services and products.
• Reduced financial discrepancies by accurately managing budgeting, bookkeeping and auditing tasks.
• Fostered highly communicative, collaborative team culture on all projects.
• Anticipated problems with organizing events and took the initiative to develop effective solutions.
• Proved successful working within tight deadlines and fast-paced atmosphere.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Performed duties in accordance with all applicable standards, policies and regulatory guidelines to promote safe working environment.
• Developed and maintained courteous and effective working relationships.
• Exceeded goals through effective task prioritization and great work ethic.
• Identified issues, analyzed information and provided solutions to problems.
• Developed and strengthened business partnerships at all levels.
• Coordinated teams of design and implementation professionals to manage all project objectives.

Managed administrative logistics of events planning, including contract signing, fee collection and event booking.

• Managed administrative logistics of events planning, including contract signing, fee collection, event booking and event promotions.
• Oversaw preparation and management of event budgets to deliver at or below projected costs.
• Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
• Fulfilled contractual obligations, including communications, vendor coordination, schedule creation, budget administration and rehearsal and day of event coordination.
• Coordinated catering services and planned menus to compliment event theme and selected musical or guest speaker entertainment. Delivered prompt payment for event services, including vendors, venues, staff, and transportation providers.
• Coordinated florists, photographers, videographers, musicians, officiants and ceremony participants during rehearsals and pre-ceremony, ceremony and reception events.
• Liaised with marketing and PR colleagues to promote special events in social calendars.
• Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation and proposal development for various events.
• Supervised onsite team of 20 people, including caterers, audio-visual technicians, and facility management team.
• Enhanced client satisfaction ratings by scheduling on-site service requests, managing show logistics and booth functionality needs to meet demands.
• Coordinated more than 100 events in more than 10 cities in Russia and 5 foreign countries. Recommended workflow and budget improvements, resulting in 30% savings per event.
• Performed face-to-face meetings to finalize contract for services and event details.
• Authorized financial transactions with vendors for event services.
• Coordinated schedules and timelines for all events.
• Selected and ordered décor and event materials.
• Planned large-scale events such as trade shows, conferences, and meetings.

• Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands.
• Reported on status for each project to appropriate stakeholders.
• Closely collaborated with project members to identify and quickly address problems.
• Delivered high level of service to clients to both maintain and extend relationship for future business opportunities.
• Escalated incidents to next level to remain compliant with company's standards and procedures.
• Represented company and project in meetings with clients and subcontractors.
• Prepared price change orders, project reports and documentation.

• Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
• Prepared working papers, reports and supporting documentation for audit findings.
• Completed daily accounting tasks including tracking funds, preparing deposits and reconciling accounts.
• Identified audit risks, prepared budgets and coordinated with management and audit team in preparing related reports.
• Cooperated with senior leaders to create operating budgets and initiate financial planning.