Marija Fairholm
Sarasota,FL
Summary
Dynamic professional with extensive experience in administrative oversight and talent acquisition. Proven track record in database management and conflict resolution, enhancing recruitment processes and fostering strong client relationships. Recognized for streamlining operations, resulting in improved efficiency and customer satisfaction.
Overview
9
9
years of professional experience
Work History
Vacation Property Inspector
Prime Vacation Rentals
Sarasota, FL
08.2024 - Current
- Experienced Vacation Property Inspector with a strong eye for detail and commitment to high hospitality standards
- Inspect homes after guest departures and before arrivals to ensure cleanliness, safety, and readiness
- Identify maintenance needs and coordinate with cleaning and repair teams for timely resolution
- Document property conditions accurately and report issues promptly
- Communicate effectively with diverse teams; basic Spanish proficiency enhances coordination with cleaning staff
- Inspect smoke detectors, carbon monoxide alarms and other safety devices.
Contract Administrator
Irrigation Design Associates
Sarasota, FL
04.2024 - 08.2024
- Drafted and prepared contractual documents, including NDAs, service agreements, and purchase orders.
- Maintained contract management systems to ensure accuracy of all contractual data.
- Developed processes for tracking contract performance metrics, focusing on cost savings and efficiency gains.
- Attended client-contractor meetings to support negotiations and clarify terms.
- Resolved contract disputes promptly while offering guidance on associated risks.
Operational Manager
FIELD&TUNG
04.2023 - 03.2024
- Coordinated efforts among various departments to effectively manage resources and meet project deadlines consistently.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Streamlined debt recovery processes by maintaining accurate documentation of all customer communications and account details.
- Updated reports, managed accounts, and generated reports for company database.
- Assisted in reducing outstanding accounts receivable balances by diligently following up on overdue invoices.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Technical Recruiter
EverSourse Solutions LLC
12.2022 - 04.2023
- Served as the primary point of contact for clients, providing regular updates on recruitment progress and ensuring a smooth recruitment process
- Assisted in improving the recruitment process by creating templates, automating workflows, and recommending best practices to the team
- Created and maintained a candidate database, tracking candidate progress and effectively communicating with candidates via email, text, and phone
- Conducted phone screens and interviews
- Evaluated candidates technical skills vs job requirements
- Represented the company at client meetings, building and maintaining relationships with hiring managers, and understanding their hiring needs
- Recruited candidates with various levels of government security clearances, including Secret, Top Secret, Top Secret/SCI and Full Scope Poly
Office Administrator
MAC general INC.
02.2022 - 12.2022
- Maintained responsibility for invoicing, accounts receivable, and office budget, ensuring smooth financial operations
- Scheduled and facilitated interviews and meetings with various teams and stakeholders, utilizing excellent communication skills to coordinate effectively
- Developed and maintained accurate databases to ensure precise records of company information, including customer data, product specifications, and engineering projects
- Contributed to the development of a new system that significantly improved customer service by 25% and reduced operating costs, leveraging engineering principles to deliver innovative solutions and drive business success.
Office Administrator/Dispatcher
Action Towing
07.2019 - 02.2022
- Established and maintained strong customer relationships, generating repeat business by understanding customer needs, delivering excellent service, and effectively resolving issues
- Coordinated complex calendars, including scheduling meetings, arranging travel, and managing maintenance appointments, ensuring optimal use of time and resources
- Managed tow and inventory data using Google Sheets, maintaining accurate records of past, current, and future tows, and streamlining workflows
- Oversaw bookkeeping operations, including invoicing, accounts receivable, and budget tracking, ensuring accurate financial reporting and timely payment processing
- Demonstrated professionalism and discretion when handling sensitive information, ensuring confidentiality and privacy were maintained at all times
- Supervised drivers, routes, and tow truck dispatch, ensuring timely service delivery, and proper documentation for each call.
Assistant Manager
Panera Bread
03.2016 - 06.2019
- Served as a key holder for the store, responsible for opening and closing procedures, ensuring proper security and safety measures were followed
- Led and managed a team of restaurant employees, ensuring that all duties were performed to the highest standards to provide customers with a quality dining experience, resulting in repeat business
- Supervised staff to ensure that facility goals and operation standards were consistently met or exceeded, maintaining high levels of efficiency and effectiveness
- Efficiently managed day-to-day operations, including overseeing employee training programs, to optimize performance and productivity
- Provided reliable back-up support to the store manager, taking on additional responsibilities as needed to maintain smooth operations
- Responded promptly and professionally to incoming phone calls, addressing and resolving any customer concerns to ensure a high level of customer satisfaction
- Managed logistical administration tasks, such as ordering supplies, equipment, and furniture, to maintain an organized and well-equipped store.
Education
Associate Degree in Business -
Northern Virginia Community College Annandale
Annandale, VA12.2018
Bachelor of Arts - International Economics
Kiev National University of Economy And Trade
Kiev, Ukraine05.2014
Skills
- Database management
- Administrative oversight
- Talent acquisition and onboarding
- Accounts payable and financial documentation
- Conflict resolution strategies
- Payment scheduling
- Analytical thinking and problem-solving
- Script development
- Relationship management
Languages
1,5,5
Timeline
Vacation Property Inspector
Prime Vacation Rentals
08.2024 - Current
Contract Administrator
Irrigation Design Associates
04.2024 - 08.2024
Operational Manager
FIELD&TUNG
04.2023 - 03.2024
Technical Recruiter
EverSourse Solutions LLC
12.2022 - 04.2023
Office Administrator
MAC general INC.
02.2022 - 12.2022
Office Administrator/Dispatcher
Action Towing
07.2019 - 02.2022
Assistant Manager
Panera Bread
03.2016 - 06.2019
Associate Degree in Business -
Northern Virginia Community College Annandale
Bachelor of Arts - International Economics
Kiev National University of Economy And Trade
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