Marilyn Pacay
Los Angeles,CA
Overview
6
6
years of professional experience
Work History
Executive Assistant
Paramount Pictures
09.2023 - Current
- Managed executive calendars, scheduling in person, virtual meetings and appointments
- Organizing travel arrangements and coordinating accommodations, transportation and expense reports for executive
- Served as liaison between departments to facilitate effective communication
- Volunteered to help and assist on special projects with team members
- Screened calls and emails and responded accordingly to support executive correspondence.
Executive Assistant
Directors Guild Of America
11.2022 - 09.2023
- Manage National Executive Director’s calendar, schedule meetings, appointments and coordinate travel arrangements.
- Prepare meeting agenda and materials to prepare issues for discussion, reports for review and transcribed meeting minutes.
- Handled confidential and sensitive information with discretion and tact.
- Drafted correspondence and other documents for NED and department heads in company’s voice.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Organized and coordinated conferences and monthly meetings.
Cocktail Server
H.Wood Group
01.2021 - 11.2022
- Managed cash transactions accurately, ensuring proper handling of payments and tips.
- Developed strong relationships with regular guests, creating personalized experiences that encouraged loyalty.
- Demonstrated flexibility in scheduling availability, working various shifts including weekends, holidays, and late nights based on business needs.
- Anticipated guest needs and provided proactive service.
- Supported positive work culture through effective communication and teamwork among colleagues across various departments
Special Events Coordinator
Bottle Fish
11.2018 - 03.2020
- Answering phones, emails, scheduled meetings & venue walk throughs with current & possible clients
- Created, drafted contracts & specialty menus based on clients needs & budgets
- Coordinated efficient set up, clean up & supervised events
- Fostered positive relationships with clients, leading to repeat business and strong customer satisfaction ratings.
- Developed comprehensive timelines, ensuring all tasks were completed on schedule for seamless event execution.
- Provided exceptional on-site support during events, addressing any issues promptly and professionally.
Education
Certificate - Real Estate
CA Realty Training
Beverly Hills, CA01.2022
Certificate - Music Business
Musicians Institute
Los Angeles, CA03.2013
Skills
- Manage Executive Schedules
- Workflow Planning
- Detail Oriented & Organization
- Time Management
- Maintain Filing Systems
- Material Preparation, Meeting Minutes
- Expense Reporting
- Answer Multi-Line Phone Systems
- Microsoft Outlook
- Social & Interpersonal skills
- Communication & Customer Service
- Event Coordination
- Administrative Support
Timeline
Executive Assistant
Paramount Pictures
09.2023 - Current
Executive Assistant
Directors Guild Of America
11.2022 - 09.2023
Cocktail Server
H.Wood Group
01.2021 - 11.2022
Special Events Coordinator
Bottle Fish
11.2018 - 03.2020
Certificate - Real Estate
CA Realty Training
Certificate - Music Business
Musicians Institute
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