Marina Muñoz
York,NE
Summary
Orderly and committed administrative assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Overview
5
5
years of professional experience
Work History
Administrative Assistant
Xtreme Water Worx
York, NE
04.2024 - Current
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Created travel arrangements for senior managers according to their requirements.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Conducted research online utilizing search engines such as Google or Yahoo!.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Handled confidential documents in an organized fashion according to established protocol.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Assistant
JABBS Recycling
York, NE
04.2024 - Current
- Organized and maintained filing systems for documents and records.
- Assisted in the preparation of reports, presentations and correspondence.
- Ensured office equipment was operational, stocked with supplies and maintained in a clean condition.
- Answered incoming calls, responded to emails, faxes and other inquiries from customers and vendors.
- Processed incoming mail on a daily basis including sorting, distributing and responding when necessary.
- Maintained an inventory of office supplies ensuring stock levels were adequate at all times.
- Compiled data into spreadsheets for analysis or reporting purposes.
- Prepared expense reports by gathering receipts and verifying information against company policy guidelines.
- Created agendas for meetings, took meeting minutes, distributed notes to attendees afterwards.
- Proofread documents prior to distribution to ensure accuracy of content.
- Entered data into databases accurately and efficiently.
- Generated weekly progress reports summarizing tasks completed during the week.
- Scanned documents using high-speed scanners for digital archiving purposes.
- Used filing systems to improve document management and organization.
- Handled confidential information with discretion and integrity.
- Assisted organizational efforts by filing, entering data and answering phones.
- Received and distributed mail, letters and packages.
- Answered phones and routed voicemails to respective employees.
- Coordinated support to facilitate general office operations.
- Performed accounting or financial analysis.
- Scheduled service and changed and ordered toner to keep printers and copiers functioning.
Lab Assistant
Corteva Agriscience
York, NE
08.2023 - 03.2024
- Performed routine laboratory tests, such as cell culturing, PCR and ELISA assays.
- Maintained laboratory equipment and supplies, ensuring proper functioning of instruments.
- Prepared specimens for analysis by conducting sample processing and extraction techniques.
- Documented results accurately in lab notebooks according to scientific standards.
- Organized and managed inventory of reagents and other materials used in the lab.
- Ensured compliance with all safety regulations when performing experiments.
- Calibrated instruments according to manufacturer specifications.
- Reviewed literature related to research projects conducted in the lab.
- Created reports detailing the progress of ongoing research projects.
- Sanitized workstations and instruments to avoid cross-contamination.
- Prepared laboratory equipment and instrumentation required for tests, research, process, or quality control.
- Recorded and reported test results accurately according to established procedures.
- Managed lab work smoothly and with reliable accuracy to meet regulatory and operational demands.
- Produced and submitted laboratory documents and reports per compliance requirements.
- Demonstrated testing procedures and equipment to new laboratory personnel.
- Collected, labeled and stored lab samples according to laboratory specifications.
- Disposed of laboratory materials and samples using well established guidelines and instructions.
- Prepared lab for daily operations by stocking materials and equipment.
- Used time management and adaptability skills to prioritize and run multiple tests.
- Prepared specimens and forms for transport to outside laboratories.
- Supported cleanliness and health standards to foster safe and effective sample analysis.
- Performed daily housekeeping tasks driving efficient laboratory operations.
- Collected and organized data to perform data analysis and prepare technical reports.
- Documented and reported test results accurately, maintaining detailed records in compliance with laboratory protocols.
- Implemented and adhered to laboratory safety protocols, including the proper disposal of hazardous materials.
- Provided technical support and training to new laboratory personnel and interns, enhancing team skills and performance.
- Kept lab space and equipment clean to prevent contamination with hazardous substances.
Office Assistant
Los Arenales Ranch
Ciudad Jimenez, NM
05.2019 - 08.2022
- Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
- Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
- Coordinated travel arrangements for staff members, including making reservations for flights or hotels.
- Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
- Performed data entry tasks into various computer systems accurately and efficiently.
- Assisted with special projects as needed by researching information on the internet or through other sources.
- Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
- Maintained an organized filing system of paper documents and electronic files.
- Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
- Maintained filing systems, both electronic and physical, for easy document retrieval.
- Facilitated communication within the office and with external partners.
- Facilitated internal communication by distributing memos and announcements.
- Organized and scheduled meetings and appointments for management.
- Provided customer service, addressing inquiries and resolving issues promptly.
- Managed daily office operations and maintained a clean and efficient workspace.
- Answered and directed phone calls to appropriate staff members.
- Ordered office supplies and managed inventory to ensure a well-stocked office.
- Handled incoming and outgoing mail and packages, including preparation for shipping.
- Maintained confidentiality of sensitive information and documents.
- Monitored office expenses and submitted purchase requests.
- Utilized office equipment such as printers, copiers, and fax machines efficiently.
- Coordinated travel arrangements for staff, including flight and hotel bookings.
- Answered telephones, directed calls, and took messages.
- Operated photocopiers and scanners, facsimile machines and personal computers.
- Delivered messages and ran errands.
- Maintained and updated filing, inventory and database systems, manually or using computer.
- Copied, sorted and filed records of office activities and business transactions.
- Opened, sorted and routed incoming mail and prepared outgoing mail.
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
- Completed and mailed contracts, invoices or checks.
- Inventoried and ordered materials, supplies and services.
- Monitored office supply stock levels and placed timely orders for replenishment.
- Collected, counted and disbursed money to complete basic bookkeeping and banking transactions.
Education
Course Completed - Virtual Assistant
Virtual Assistant Course
Online08-2024
Some College (No Degree) - Business
Southeast Community College Area
Lincoln, NESkills
- Filing
- Office Administration
- Spreadsheet Management
- Prioritization
- Document Management
- Recordkeeping
- Resourceful
- Client Relations
- Documentation and Recordkeeping
- Travel Planning
- Calendaring
- Meeting planning
- Research
- Scheduling
- Calendar Management
- Mail handling
- Data Entry
Languages
Spanish
Native/ Bilingual
Timeline
Administrative Assistant
Xtreme Water Worx
04.2024 - Current
Assistant
JABBS Recycling
04.2024 - Current
Lab Assistant
Corteva Agriscience
08.2023 - 03.2024
Office Assistant
Los Arenales Ranch
05.2019 - 08.2022
Course Completed - Virtual Assistant
Virtual Assistant Course
Some College (No Degree) - Business
Southeast Community College Area
Similar Profiles
Sarah LawsonSarah Lawson
Assistant at Wolf Water WorxAssistant at Wolf Water Worx
Trevor McLeanTrevor McLean
Owner at Water Worx Irrigation LLCOwner at Water Worx Irrigation LLC
Kathleen EdwardsKathleen Edwards
Office Assistant at Xtreme Water Solutions LLCOffice Assistant at Xtreme Water Solutions LLC