Summary
Overview
Work History
Education
Skills
Languages
*
Timeline
Generic

Marina Ristow Ceschi

St. Petersburg,FL

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Analyzes, prioritizes, and completes tasks with professionalism and sound judgment. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Discrete, and good judgement to handle confidential matters.

Overview

14
14
years of professional experience

Work History

Bilingual Executive Assistant

Dell Computers
02.2018 - 08.2023
  • Executive assistant to the Director of Physical Security area (travel/hotel scheduling, planning meetings/events, calendar management, translations, presentations, expense reports).
  • Executive Ground Transportation support for all Dell International colleagues visiting Dell Brazil sites (streamlined executive schedules, travel and ground transportation arrangements for on-time meetings and events).
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Ensured accurate compliance with legal documents by meticulously reviewing and translating contracts in both languages.
  • Effectively managed confidential information, safeguarding sensitive company data from unauthorized access or disclosure.
  • Enhanced communication between departments by providing efficient translation and interpretation services in English and Portuguese.
  • Handled incoming calls professionally while transferring them efficiently to appropriate personnel. Screened calls and emails and responded accordingly to support executive correspondence.
  • Assisted in budget planning processes through meticulous expense tracking.
  • Updated spreadsheets for financial control.
  • Managed daily invoices, monthly payments, purchase orders, and inventory control.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Took notes and dictation at meetings. Wrote reports, and executive summaries.
  • Used advanced software to prepare documents, reports, and presentations (SAP tool - Ariba, Concur and Fieldglass).
  • Promoted team productivity by keeping supplies organized and well-stocked.

Bilingual Executive Assistant

Marsh & McLennan Companies, Inc, Insurer Consulting Group
01.2015 - 12.2017
  • Executive assistant to the Director (travel/hotel scheduling, planning meetings/events, calendar management, translations, presentations, expense reports).
  • Provided secretarial and office management support while building cooperative working relationships.
  • Organized files, developed spreadsheets, and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Handled incoming calls professionally while transferring them efficiently to appropriate personnel. Screened calls and emails and responded accordingly to support executive correspondence. Pleasantly welcomed visitors.
  • Organized and coordinated conferences and monthly meetings.
  • Assisted in budget planning processes through meticulous expense tracking.
  • Updated spreadsheets for financial control.
  • Managed daily invoices, monthly payments, purchase orders, and inventory control.
  • Processed travel expenses and reimbursements for executive team.
  • Ensured accurate compliance with legal documents by meticulously reviewing and translating contracts in both languages when necessary.
  • Effectively managed confidential information, safeguarding sensitive company data from unauthorized access or disclosure.
  • Took notes and dictation at meetings. Wrote reports, and executive summaries.
  • Used advanced software to prepare documents, reports, and presentations.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Administrative Assistant

Cereo
02.2010 - 11.2014
  • Provided secretarial and office management support while building cooperative working relationships.
  • Organized files, developed spreadsheets, and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Handled incoming calls professionally while transferring them efficiently to appropriate personnel. Screened calls and emails and responded accordingly to support executive correspondence. Pleasantly welcomed visitors.
  • Scheduled appointments, meetings, and events for management staff.
  • Maintained accurate department and customer records.
  • Updated spreadsheets for financial control.
  • Managed daily invoices, monthly payments, purchase orders, and inventory control.
  • Effectively managed confidential information, safeguarding sensitive company data from unauthorized access or disclosure.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Education

Language Interpretation And Translation

TRADUCENTER
Brazil
12.2024

Administrative And Executive Assistance

TRADUCENTER
Brazil
12.2019

Business Writing

TRADUCENTER
Brazil
12.2018

Skills

  • Presentation Development
  • Expense Reporting
  • Calendar Management
  • Administrative Support
  • Travel Arrangements
  • Fluent Bilingualism
  • Interpersonal Skills
  • Organizational Skills

Languages

English
Native or Bilingual
Portuguese
Native or Bilingual
Spanish
Elementary

*

Driver's License - R232-540-87-676-0

Work Permit card# - IOE0922439782

Timeline

Bilingual Executive Assistant

Dell Computers
02.2018 - 08.2023

Bilingual Executive Assistant

Marsh & McLennan Companies, Inc, Insurer Consulting Group
01.2015 - 12.2017

Administrative Assistant

Cereo
02.2010 - 11.2014

Language Interpretation And Translation

TRADUCENTER

Administrative And Executive Assistance

TRADUCENTER

Business Writing

TRADUCENTER

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Marina Ristow Ceschi