Mario Rivas-Hernandez
San Pablo,CA
Summary
Extensive background in support of quality services to clients by providing administrative assistance to attorneys and paralegals. Excellent organization skills and proven work history of attention to detail. Thorough understanding of CA federal, state and local court rules as they relate to calendaring and court functions. Demonstrated high level of initiative with the ability to handle multiple responsibilities while maintaining priorities and meeting deadlines. Strong interpersonal skills necessary in order to communicate effectively with a diverse group of attorneys and staff and provide information with professionalism. Advanced knowledge in Aderant Compulaw, MS Office, Adobe Acrobat, edockets, iMange.
Overview
16
16
years of professional experience
Work History
Legal Secretary
03.2022 - 08.2024
- Provided all secretarial responsibilities in support of three attorneys and a paralegal on a busy litigation desk
- Duties included preparing legal documents, maintaining calendars, composing and drafting correspondence, trial preparation including binders, exhibits list, witness jury instruction, etc
- Scheduling meetings and depositions
- Full-service e-filing with Federal and State Courts for multiple counties, service of documents on opposing counsel; putting into final of pleading, motions and discovery
- Filing and serving (motions, answers to complaints, etc.) in Federal district court, State court and the Ninth Circuit court of Appeals.
Calendar Coordinator
08.2008 - 10.2021
- Day to day responsibilities include: reviewing, analyzing, and responding to calendaring requests in various jurisdictions
- Researching and analyzing state, federal and local rules
- In charge of maintaining and reporting trial reports that involve coordination of multiple offices' trial information
- Investigating discrepancies in due dates and checking court dockets
- Attend meetings with Aderant Compulaw vendor for new updates/training
- Training new employees including secretaries and calendar clerks of the calendaring policy/procedures
- Opening, closing matters from matters in the firm's master calendar
- Worked in liaison with IT Department to setup or troubleshoot any attorney/staff's calendar syncing preferences
- Set up Court Call in a timely manner
- Review electronic service providers such as Lexis Nexis, Case Anywhere, One Legal for calendaring notices
- Day to day communication with contract attorneys making sure they know where they need to be, at what time, who we represent and providing documentation necessary for their appearances whether a hearing, a motion a deposition or meeting.
Education
Contra Costa College
Skills
- Court Filing
- Document Formatting
- Efficient multi-tasker
- Appointment Setting
- Word Processing
- Client Communication
- Document filing
- Calendar Management
- Client Correspondence
- Document Management
- Document Preparation
- Drafting legal documents
- Administrative Support
- Document drafting
- Editing and proofreading
- Legal Research
- Schedule Maintenance
- Document Proofreading
- Litigation Support
- Civil Law
- Executive calendars
- Microsoft Office
- Legal Procedures
References
Upon Request
Timeline
Legal Secretary
03.2022 - 08.2024
Calendar Coordinator
08.2008 - 10.2021
Contra Costa College