Summary
Overview
Work History
Education
Skills
Volunteer Experience
Timeline
Generic

Marion H. Gillis

Framingham,USA

Summary

Senior Level Administrative Professional with over 20 years of experience and support for Senior Executives in multi-national companies. Experience with team building, project management and event planning. Ability to work well with cross-functional peers and leaders in a fast-paced and collaborative environment. Excellent communication and interpersonal skills with the ability to take initiative, prioritize, and multitask. Skilled leader who maintains professionalism, flexibility, and judgment. Management of confidential and sensitive HR, Legal, Contracting and Procurement processes. Broad-ranging industry experience includes: academic, non-profit, healthcare, banking and manufacturing.

Overview

31
31
years of professional experience

Work History

Senior Administrative Coordinator

Sanofi-Genzyme
03.2019 - Current
  • Order all equipment and supplies for all new hires for Dermatology and Respiratory Teams
  • Manage a team of 650 including the 4 National Sales Directors, Heads of Thought Leader Liaison and sales reps for 4 different indications
  • Update all Distribution Lists
  • Roster Management
  • Created Marion’s Corner to help with ordering supplies, equipment, and business cards for the team
  • Meeting and Calendar Management
  • Scheduling and attendance
  • Materials and preparation
  • Logistics
  • Travel Planning
  • Domestic and International Travel
  • Ticketing and Transfers
  • Unexpected rerouting of trips

Senior Administrative Assistant to Aubagio and Portfolio Marketing Teams

Sanofi-Genzyme
02.2012 - 03.2019
  • Meeting and Calendar Management
  • Scheduling and attendance
  • Materials and preparation
  • Logistics
  • Product Launch Support
  • Event Coordination
  • Expense reports
  • Travel Planning
  • Learning and Development
  • Support Director with preparation of Organizational Leader Program Cohorts for upper management.
  • Assist with New Hire Orientation, including meeting preparation and collecting of necessary I-9 documentation.
  • Set up and completion of Management Research Group questionnaires.
  • Event planning for end of year Cohorts program.
  • Assist with MS from All Angles Program.

Administrative Assistant

Carney Management Company
01.2008 - 12.2011
  • Collaborated with Human Resource Manager to ensure efficient office environment.
  • Supported Office Manager with accounting and payroll functions, including accounts payable, accounts receivable, weekly and monthly payroll processing, reporting and review.
  • Assisted Executive Management Staff in all areas of administrative work including data entry, receptionist duties and file organization.
  • Prepared correspondence for mailings to employees regarding Employee Benefits.
  • Prepared and drafted all outgoing correspondence in a timely manner for Executive Staff.
  • Event Planning
  • Managed Wear Red Day event.
  • Managed Thanksgiving Turkey handout to all dealerships.

Administrative Assistant

St. Anselm Church
01.2006 - 12.2008
  • Created databases and spreadsheets to improve church budget, Religious Education Program and ministry schedules.
  • Coordinated bi-monthly schedule for 30 employees.
  • Maintained monthly calendar for various meetings, events and assignments.
  • Created and updated Religious Education Program Manual.

Administrative Coordinator

Patriot Funding, LLC
01.1998 - 12.2006
  • Oversaw all mortgage closings, including preparation of documents and funding of loans.
  • Developed relationships between investors and attorneys.
  • Assisted operations manager in developing procedures for loan assistants.
  • Created databases for returned documents, attorney information and post-closing issues.
  • Reviewed mortgage packages for both conventional and government closings.
  • Created SOP’s for all closing attorneys and held twice yearly meetings on procedures.

Paralegal

Harmon Law Office
01.1997 - 12.1998
  • Maintained relationships between Real Estate Department and investors.
  • Responsible for preparation of closing packages and post-closing issues.
  • Assisted in Foreclosure Department as needed.

Executive Secretary to the Chief/Chairman and Unit Chief/Resident Director of the Oral and Maxillofacial Surgery Department

Massachusetts General Hospital
01.1994 - 12.1997
  • Administrative Secretary to the Dean of Harvard School of Dental Medicine.
  • Transcribed doctor’s taped dictation, notes, and correspondence.
  • Arranged all travel and meeting schedules for department heads.
  • Prepared on-call schedules for all attending doctors and residents.
  • Maintained files and personnel records for the department.

Education

Bachelor’s Degree - Business Administration

Bay Path University
Longmeadow, Mass
05.2018

Paralegal Certificate - undefined

National Academy of Paralegal Studies
06.1990

Associates Degree - Legal Studies

Aquinas Jr. College
Newton, MA
05.1984

Skills

  • Microsoft Office
  • Word
  • Excel
  • Outlook
  • PowerPoint
  • Concur
  • eBuy and Concur
  • Meeting coordination
  • Travel administration
  • Meeting planning
  • Office administration
  • Calendars management

Volunteer Experience

  • St. Anselm Rectorate, Sudbury, MA, Religious Education Teacher, 3rd, 7th and 8th grade, 09/01/04, 05/01/17
  • St. Anselm Rectorate, Sudbury, MA, Coordinator, Children’s Social Committee, 09/01/04, 09/01/14

Timeline

Senior Administrative Coordinator

Sanofi-Genzyme
03.2019 - Current

Senior Administrative Assistant to Aubagio and Portfolio Marketing Teams

Sanofi-Genzyme
02.2012 - 03.2019

Administrative Assistant

Carney Management Company
01.2008 - 12.2011

Administrative Assistant

St. Anselm Church
01.2006 - 12.2008

Administrative Coordinator

Patriot Funding, LLC
01.1998 - 12.2006

Paralegal

Harmon Law Office
01.1997 - 12.1998

Executive Secretary to the Chief/Chairman and Unit Chief/Resident Director of the Oral and Maxillofacial Surgery Department

Massachusetts General Hospital
01.1994 - 12.1997

Paralegal Certificate - undefined

National Academy of Paralegal Studies

Associates Degree - Legal Studies

Aquinas Jr. College

Bachelor’s Degree - Business Administration

Bay Path University

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Marion H. Gillis