Marisa Utter
Portland,OR
Overview
25
25
years of professional experience
Work History
Administrative Coordinator
Oregon Health & Science University
Portland, OR
07.2021 - Current
- Department Campus Access and Commute Services
- Network Contact level 2 & Telephone counselor
- Citations appeals
- Customer relations
- Answer parking inquiries in a timely manner
- I.e
- Via e-mail in-person or phone
- Processes all HR actions and maintains HR records for department
- Order office supplies
- Experienced in explaining and disseminating polices and procedures
- Pcard reconcile & travel reimbursements
- Tools Used: MS Office Suite, Excel, Oracle, Kronos
Administrative Coordinator
Oregon Health & Science University
Portland, OR
08.2020 - 07.2021
- Department of Access Checkpoint
- Network Contact level 2 & Telephone counselor
- Department timekeeper
- Reconcile procurement cards, petty cash for department & resolves discrepancies
- Creates purchase order requisitions for the department
- Processes all HR actions and maintains HR records for department
- Order office supplies
- Experienced in explaining and disseminating polices and procedures
- Purchase orders and reconcile A/P invoices
- Tools Used: MS Office Suite, Excel, Oracle, Kronos
Administrative Coordinator
Oregon Health & Science University
Portland, OR
04.2018 - 07.2020
- Department of Environmental Services
- Network Contact level 2 & Telephone counselor
- Department timekeeper for 280+ employee
- Reconcile procurement cards, petty cash for department & resolves discrepancies
- Creates purchase order requisitions for the department
- Processes all HR actions and maintains HR records for department
- Order office supplies
- Experienced in explaining and disseminating polices and procedures
- Heavy call volume
- Purchase orders and reconcile A/P invoices
- Tools Used: MS Office Suite, Excel, Oracle, Kronos, Epic
Administrative Assistant
Oregon Health & Science University
Portland, OR
01.2016 - 06.2017
- Department of General Construction
- Network Contact level 2 & Telephone counselor
- Plans, prepares and presents training for new employees
- Reconcile procurement cards, petty cash for department & resolves discrepancies
- Creates purchase order requisitions for the department
- Processes all HR actions and maintains HR records
- Labor Distribution for department
- Department Timekeeper
- Order office supplies
- Experienced in explaining and disseminating polices and procedures
- Tools Used: MS Office Suite, Excel, Oracle, Kronos
Administrative Assistant
Oregon Health & Science University
Portland, OR
04.2014 - 01.2016
- Department of Pediatric Research
- Network Contact level 2 & Telephone counselor
- Assist physicians obtain medical license and hospital credentialing
- Coordinate department seminar series
- Schedule meetings using Outlook Calendar
- Reconcile procurement cards for department
- Arranged travel for staff and outside guests
- Order office supplies
- Tools Used: MS Office Suite, Excel, Oracle
Administrative Coordinator/ Temporary
Oregon Health & Science University
Portland, OR
03.2013 - 01.2014
- Department of Molecular and Medical Genetics
- Network Contact for department, level 2 & Telephone counselor
- Assist physicians obtain medical license and hospital credentialing
- Coordinate lab moves and lab cleaning
- Schedule meetings using Outlook Calendar
- Reconcile procurement cards for department
- Arranged travel for staff and outside guests
- Tools Used: MS Office Suite, Excel, Oracle
Flex Buyer/Temporary
Oregon Health & Science University
Portland, OR
04.2012 - 03.2013
- Created purchase orders & sent to vendors via fax, phone & e-mail
- Contacted vendors regarding any discrepancies on purchase orders
- Schedule meetings using Outlook Calendar
- Tools Used: MS Office Suite, Excel, Oracle
Administrative Assistant/ Graduate Student Coordinator
Oregon Health & Science University
Portland, OR
08.2008 - 07.2011
- Department of Molecular and Medical Genetics
- Provided administrative support for the department, faculty and students
- Arranged travel for staff and outside guests
- Responsible for inputting requisitions for lab and office supplies
- Organized departmental events
- Network contact, Telephone counselor
- Updated the department website using common spot
- Schedule meetings using Outlook Calendar and Google
- Tools Used: MS Office Suite, PowerPoint, Excel, Oracle, Common Spot, Banner, DegreeWorks
Administrative Assistant / Coordinator
DHL Express
Tigard, OR
08.2005 - 07.2008
- Provided administrative support to 1 Regional Sales Director and 7 District Sales Managers
- Supported 30 field sales reps in OR, WA and northern CA
- Arranged and coordinated meetings for upper level management
- Responsible for preparing budgets, personnel expenses and department supplies
- Created executive presentations using PowerPoint
- Developed and maintained spreadsheet using Excel Macros
- Managed and edited SharePoint Website for staff, updated spreadsheets on a weekly basis
- Prepared proposals for new and existing customers using MS Word, Adobe
- Arrange travel for all managers, regional director and manager of international sales
- Monitored shipments
- Tools Used: MS Office Suite, PowerPoint, Excel, SharePoint, FOCUS, Adobe, Internet Explore
Administrative Assistant / Sales & Marketing Coordinator
Iwata-Medea
Portland, OR
04.2000 - 08.2005
- Provided support to both Vice President of Marketing and Vice President of International Sales both local and regional markets
- Responsible for tracking budgets, personnel expenses and department supplies
- Arranged and coordinated meetings for upper level management
- Supported 25 outside sales reps on all administrative office operations and managing customer accounts
- Arranged and coordinated trade shows including set-up and attendance of shows
- Monitored and secured approval of all marketing expenses
- Tools Used: MS Office Suite, Excel, Adobe, Internet Explorer, Profit21
Lead Customer Service Supervisor
Iwata-Medea
Portland, OR
04.2000 - 08.2005
- Managed A/R and A/P Clerk, check runs
- Managed Order Entry Domestic and International
- Prepared invoiced for Export Documents for International Shipments
- Responsible for Travel arrangements and office inventory purchasing
- Performed customer service, answering phones and e-mail inquiries
- Interviewed, trained and hired new employees
- Tools Used: MS Office Suite, Excel, Adobe, Internet Explorer, Profit21
Timeline
Administrative Coordinator
Oregon Health & Science University
07.2021 - Current
Administrative Coordinator
Oregon Health & Science University
08.2020 - 07.2021
Administrative Coordinator
Oregon Health & Science University
04.2018 - 07.2020
Administrative Assistant
Oregon Health & Science University
01.2016 - 06.2017
Administrative Assistant
Oregon Health & Science University
04.2014 - 01.2016
Administrative Coordinator/ Temporary
Oregon Health & Science University
03.2013 - 01.2014
Flex Buyer/Temporary
Oregon Health & Science University
04.2012 - 03.2013
Administrative Assistant/ Graduate Student Coordinator
Oregon Health & Science University
08.2008 - 07.2011
Administrative Assistant / Coordinator
DHL Express
08.2005 - 07.2008
Administrative Assistant / Sales & Marketing Coordinator
Iwata-Medea
04.2000 - 08.2005
Lead Customer Service Supervisor
Iwata-Medea
04.2000 - 08.2005