Summary
Overview
Work History
Education
Skills
Timeline
Generic

Marisa Wheeler

Austin,TX

Summary

Dynamic Staff Accountant with proven expertise at Boon Chapman in bank reconciliation and accounts payable management. Recognized for meticulous financial reporting and problem-solving skills, successfully streamlining month-end closing processes. Adept in Sage Intacct, I consistently deliver accurate financial records while maintaining a keen attention to detail.

Overview

17
17
years of professional experience

Work History

Staff Accountant

Boon Chapman
Austin, TX
06.2021 - Current
  • Bank Account Management:
    Oversee the primary operating bank account and update Sage Intacct with daily bank activity.
  • Bank Exception Reporting:
    Run exception reports, identify discrepancies, and coordinate with appropriate contacts to ensure timely resolution and system updates.
  • Deposit Recording:
    Accurately record all deposit details to maintain comprehensive financial records.
  • Accounts Payable Management:
    Review, code, and allocate all incoming invoices. Manage end-to-end accounts payable processing including weekly payments via ACH, checks, and electronic funds transfers.
  • Credit Card Expense Oversight:
    Review credit card expense reports and validate proper expense coding within Ramp.
  • Month-End Invoice Confirmation:
    Verify receipt and proper entry of all prior month invoices as part of month-end close procedures.
  • Accrual Journal Entries:
    Prepare and post journal entries for monthly and annual accruals by Day 2 of the close cycle.
  • Month-End Close:
    Complete the close process by finalizing Accounts Payable and Accounts Receivable by Day 1.
  • Bank Reconciliation:
    Generate and record activity for all secondary bank accounts to facilitate reconciliation on Day 1.
  • Prepaid Expenses Management:
    Review and update prepaid expense schedules in Sage Intacct; reconcile related balance sheet accounts by Day 3.
  • Flux Analysis Commentary:
    Provide detailed commentary on the Flux Analysis to explain material variances month over month.
  • Cash Journal Updates:
    Maintain cash journals for employer groups and approve claims payments based on available funds.
  • Employer Group Check Processing:
    Enter invoices and coordinate monthly check runs for employer group payments.
  • Bank Reconciliation for Employer Groups:
    Perform monthly bank reconciliations for over a dozen employer groups and deliver reconciliation reports.

Business Administration Manager

Stone Hill Optical
Pflugerville, TX
07.2016 - 08.2018
  • Medical Claims Management:
    Handled a high volume of medical claims daily, ensuring accuracy and timely submission for reimbursement.
  • Claims Processing Expertise:
    Applied in-depth knowledge of claims processing procedures, medical terminology, insurance benefits, and HIPAA regulations to support accurate adjudication and compliance.
  • Authorization Tracking:
    Monitored and followed up on all pending authorizations to resolve discrepancies and prevent revenue loss.
  • Records and Credentialing Management:
    Maintained organized and up-to-date databases containing critical files, records, and provider credentialing documents.
  • Financial Operations:
    Managed essential office accounting functions, including accounts payable, accounts receivable, and payroll processing to ensure accurate and current financial records.
  • Timekeeping and Payroll Support:
    Verified employee timekeeping records, investigated discrepancies, and collaborated with staff to ensure payroll accuracy.
  • Administrative Support:
    Oversaw general office operations, including managing office supplies, distributing incoming mail, and processing vendor invoices for timely payment.
  • HR Process Coordination:
    Collaborated with the management team to facilitate employee onboarding and offboarding processes, ensuring smooth transitions.
  • Human Resources Documentation:
    Maintained confidential personnel records and supported HR functions while ensuring compliance with data privacy standards.
  • Expense Coding:
    Coded company credit card transactions and payables to support accurate financial reporting.
  • Bank Reconciliation:
    Performed monthly bank account reconciliations to ensure financial accuracy and integrity.

Administrative Support

GRM of Austin
Pflugerville, TX
12.2014 - 06.2016
  • Service Request Fulfillment:
    Responded promptly to customer service requests by initiating and completing corresponding work orders to ensure timely resolution.
  • Quality Assurance Documentation:
    Developed, implemented, and maintained quality assurance procedures and documentation to support consistent service delivery and process improvement.
  • Customer Relationship Management:
    Fostered high levels of customer satisfaction through proactive communication, needs assessment, and effective issue resolution strategies.
  • Inventory and Supply Management:
    Oversaw office inventory levels by monitoring usage, restocking supplies, and placing purchase orders to ensure operational efficiency.
  • Administrative Support:
    Performed essential administrative tasks including preparing bank deposits, conducting post office runs, and managing other business errands as needed.
  • Invoicing and Accounts Receivable:
    Generated and submitted accurate invoices in alignment with accounts receivable schedules and payment terms.
  • Client Engagement and Training:
    Supported contract renewals by reviewing rates and fees, and led onsite client meetings to provide training on the company’s online inventory request system.

Associate Property Manager

Field Asset Services
Austin, TX
07.2008 - 10.2010
  • Maintenance Oversight for REO Assets:
    Supervised the execution of maintenance services on real estate-owned (REO) properties to ensure timely and quality completion in alignment with client standards.
  • Client Communication and Work Order Management:
    Maintained consistent communication with clients by providing regular status updates and facilitating bids for additional preservation work as needed.
  • Process Development:
    Contributed to the development and implementation of operational procedures for a newly established Homeowners Association (HOA) payment department.
  • HOA and Municipal Debt Negotiation:
    Negotiated settlements on delinquent HOA dues, city fines, and property liens, successfully achieving client-defined mitigation and recovery goals.

Education

Accounting/ Bookkeeping Series -

Austin Community College
Austin, TX
05.2021

Diploma -

Stony Point High School
Round Rock, TX
05.2005

Skills

  • Bank reconciliation
  • Accounts payable
  • Deposit recording
  • Accrual journal entries
  • Financial reporting
  • Flux analysis
  • Sage Intacct
  • Expense coding
  • Cash management
  • Problem solving
  • Attention to detail
  • Time management
  • Accounts payable management
  • General ledger
  • Microsoft Excel proficiency
  • Expense tracking
  • Account reconciliation
  • General ledger management
  • Accounts receivable management
  • Statement reconciliation
  • Month-end closing
  • Accounts receivable
  • Journal entry preparation
  • Monthly journal entries
  • Accounts payable / invoice coding
  • Monthly account / bank reconciliation

Timeline

Staff Accountant

Boon Chapman
06.2021 - Current

Business Administration Manager

Stone Hill Optical
07.2016 - 08.2018

Administrative Support

GRM of Austin
12.2014 - 06.2016

Associate Property Manager

Field Asset Services
07.2008 - 10.2010

Accounting/ Bookkeeping Series -

Austin Community College

Diploma -

Stony Point High School

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Marisa Wheeler