Marisela Pena
Lake Orion,MI
Summary
Experienced Payroll professional bringing over 10+ years of expertise within a variety of environments. Specializing in high volume payroll in union and non-union environments.
Overview
20
20
years of professional experience
Work History
Senior Payroll Analyst
Mersino Dewatering, LLC
2022.10 - Current
- Ensure timeline and accurate execution of weekly payroll using ADP Workforce Now
- Prepare weekly payroll by verifying time records; calculating and producing checks, lay-off/pay-offs, or electronic transfers; calculating and producing quarterly incentive commission and bonuses
- Review time sheets, work charts, and other information in order to detect and reconcile any payroll discrepancies
- Verify records by reviewing changes in exemptions, insurance changes, deductions, paid-time not worked, status, and pay
- Ensure payroll responsibilities are met by ensuring federal and state income and social security tax withholdings, 401k withholdings, wage assignments and garnishments
- Complete and submit all Certified Payroll reports, ensuring Prevailing Wage requirements are met
- Assure payroll reporting requirements are followed by employees and management, and that proper company procedures are followed
- Create and submit union fringe reports for payment, mail out checks by due dates, obtain new union fringe information as needed, and handle auditing
- Performs field related audits as needed to verify reported payroll hours
- Complete statistical reports, statements, and summaries related to payroll
- Prepare quarterly and year end payroll forms
- Prepare tax information for local, state, and federal agencies
- Add withholding tax and work comp taxes for new states and localities, both in ADP and at the state and local level
- Balance payroll accounts by auditing information, identifying and resolving discrepancies, and initiating journal entries
- Assist Accounting with payroll requests and reports
Senior Payroll Specialist
BW Gas & Convenience Holdings, LLC
2020.03 - 2020.07
- Collect, summarize, and input timekeeping information ensuring that all supervisory timekeeping approvals are obtained
- Process payroll on a weekly and biweekly basis for assigned stores, located in one or more assigned regions- 5,500 employees
- Provide customer service to all employees regarding time, payroll, accrued sick time and vacation questions
- Resolve all discrepancies in a timely and efficient manner
- Maintain database in regard to entering new hires, deactivating terminated employees and all related personnel maintenance
- Maintain the integrity of all payroll-related reporting, including year-end reporting and annual employee tax documents; and
- Provide support to the benefits and human resources department for various projects as needed
- Garnishments, tax levies, bankruptcy, and child support orders
- Manages 401K file uploads, disbursements, process new hires and terminations, and provide support to 401K audits
- Involved in problems resolutions, developing new work strategies, answering questions, helping employees and the payroll department as needed
- Offers support to the Human Resources Department by using H.R.I.S
- Using a decision-making process with consistent set of steps leading to a decision outcome.
Senior Payroll Specialist
Farmer Brothers Inc
2015.11 - 2020.07
- Provides guidance to Payroll Associates on payroll policies, procedures, and processes
- Works with Payroll Accountant and Payroll Manager to understand more complex procedures and processes
- Processing weekly and biweekly payroll for 2,000+ employees
- Maintains payroll information by collecting, calculating, and entering data (verifying accuracy)
- Updates payroll records by entering changes in exemptions, direct deposit info, job title and department/branch transfer
- Process daily leave of absence (LOA) file to include manually updating employee level LOA worksheet based on leave type; making sure employees are paid accordingly to law
- Maintains and prepares vacation, sick and PDO balance reports in accordance with union contracts and/or company policy
- Maintains Kronos/Paycom system timecards as well as processes paper timecards by manually entering hours into JDE Resolves any issues with managers regarding missed punches or unsubmitted timecards
- Processes all garnishments, tax levies, bankruptcy, and child support orders
- Resolves payroll discrepancies by collecting and analyzing information
- Provides payroll information by answering questions and requests, using phone and email etiquette
- Maintains payroll operations by following policies, procedures, and Union contracts
- Contributes to team effort by accomplishing related results as needed
- Use of calculator, 50+ WPM
- Maintains employee confidence and protects payroll operations by keeping information confidential
- Manages 401K file uploads, disbursements, process new hires and terminations, and provide support to 401K audits
- Processing final paychecks for terminating employees, calculation and payment of sales commissions for Route Sales Representatives.Involved in problems resolutions, developing new work strategies, answering questions, helping employees and the payroll department as needed
- Offers support to the Human Resources Department by using H.R.I.S
- Using a decision-making process with consistent set of steps leading to a decision outcome.
Office Manager
AZZ Galvanizing Services
2013.01 - 2015.10
- Coordinated all office functions and supervising a team of 7 administrative professionals
- Created and implemented new administrative systems to enhance the workflow, avoiding the need of more employees for the same results
- Accounts Receivables to include Commercial Collections by phone and email, issued credit and debit memos, resolved invoicing discrepancies, applied cash to clients/vendors accounts and sent out client billing
- Processed 200 accounts payable invoices weekly including 3-way matching, entering, coding to the general ledger, resolving and research any discrepancies
- Auditing employee expense reports for accuracy and compliance, administrative support to the Corporate HR Department as recruiter and month end close with journal entries
- Processed weekly payroll for 130 hourly employees, processed 401k accounts, medical and life insurance, E-Verity, drug tests, garnishments, tax levies, child support orders and bankruptcies, as well as weekly cycle counts and semiannual inventory
- Reported on costs for production and work in progress
- Decreased office expenditures 22% by implementing needed controls on stock/supplies and standardizing ordering procedures
- Trained others to cover business critical tasks so as to provide cover in time of absences for team members, avoiding the need to hire temps, and saving the money needed to pay to an agency.
Customer Service Representative
Central Market-SOUTHLAKE
2010.11 - 2013.01
- Welcomed customers, helped, escorted to racks and counters, and provided information on products
- Assisted customer with selections by building customer confidence and offering suggestions and opinions
- Documented sale by creating or updating customer profile records
- Processed payments by totaling purchases, as well as processing checks, cash, and store or other credit cards
- Kept clientele informed by notifying them of preferred customer sales and future merchandise of potential interest
- Contributed to team effort by accomplishing related results as needed.
Office Manager
New Life Transport Parts Center
2006.06 - 2013.01
- Coordinated all office functions
- Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions
- Decreased office expenditures 15% by implementing needed controls on stock/supplies and standardizing ordering procedures
- Improved customer service satisfaction improving file systems; avoided losing open orders for clients and reduced waiting time in dock
- Processed and sent out client invoicing and billing
- Processed accounts payable freight invoices weekly, enter, match, coded and cut checks
- Provides administrative support to the HR Team by setting up drug screens, preparing HR packets for new hires, gathering HR documentation, and sending to corporate
- Gathering payroll information and compiling to send off to corporate to process.
Copper and Brass International
2003.09 - 2006.05
- Receivables and Invoicing
- Served as Accounting Assistant to the management team
- Made collections calls
- Worked with plants in Mexico and handled dealing with border brokers
- Functioned as primary liaison to customers and ensured credits were paid on time
- Applied payments to clients' accounts
- Issued credit and debit memos
- Computed daily bank deposits, saving time and costs
- Created new invoicing system
- Authorized purchase orders and customer service including problem resolution, expense reports, verification, and monitoring of pricing
- Created automated daily stats report that reduced inaccuracies and provided management with an important decision-making tool.
Education
Associate degree - Accounting
Universidad Autonoma Del Noreste
1991
Skills
- Oracle E-Business Suite R-12 & R-11
- JDE Edwards EnterpriseOne ERP
- Time and Attendance
- Kronos
- PAYCOM
- PDI
- PAYCOR
- HR Accounting Oracle
- HR Inventory Oracle
- ADP
- AS400
- Solomon
- MS Office
- General ledger posting
Languages
Spanish
Native or Bilingual
Timeline
Senior Payroll Analyst
Mersino Dewatering, LLC
2022.10 - Current
Senior Payroll Specialist
BW Gas & Convenience Holdings, LLC
2020.03 - 2020.07
Senior Payroll Specialist
Farmer Brothers Inc
2015.11 - 2020.07
Office Manager
AZZ Galvanizing Services
2013.01 - 2015.10
Customer Service Representative
Central Market-SOUTHLAKE
2010.11 - 2013.01
Office Manager
New Life Transport Parts Center
2006.06 - 2013.01
Copper and Brass International
2003.09 - 2006.05
Associate degree - Accounting
Universidad Autonoma Del Noreste
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