Summary
Overview
Work History
Education
Skills
Languages
Additional Information
Timeline
Generic

MARISOL PEÑA

Belleville,NJ

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

23
23
years of professional experience

Work History

Accounts Receivable Manager

Davco Supply Inc
06.2018 - Current
  • Prepared bills receivable, invoices, and bank deposits.
  • Posted customer payments by recording cash, checks, and credit card transactions.
  • Reconciled daily AR ledger and verified proper posting.
  • Verified discrepancies and resolved clients' billing issues
  • Updated aging reports based on daily audits.

Payroll Manager

Davco Supply Inc
06.2016 - Current
  • Prepared and reconciled bank statements
  • Manages accounting functions including maintenance of general ledger, accounts payable, accounts receivable
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, and tax deductions)
  • Develops and maintains a human resources system that meets top management information needs
  • Prepares and recommends operating and personnel budgets for approval
  • Monitors spending for adherence to budget
  • Maintains payroll guidelines by writing and updating policies and procedures
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
  • Processed payroll garnishments such as tax liens and child support.
  • Responded to employee inquiries to provide assistance with payroll-related questions.
  • Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
  • Coordinated new hire and termination processes to facilitate smooth operations.

Office Manager

Davco Supply Inc
10.2011 - Current
  • Maintained computer and physical filing systems.
  • Updated reports, managed accounts, and generated reports for company database.
  • Managed office operations while scheduling appointments for department managers.
  • Coordinated special projects and managed schedules.
  • Coached new hires on company processes while managing employees to achieve maximum production.
  • Improved safety procedures to promote employee well-being and safety and protect company from potential liability.
  • Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
  • Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.

Secretarial Assistant

Newark Public Schools
01.2001 - 11.2010
  • Handled confidential information in professional manner.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Coordinated travel arrangements and bookings for executive staff.
  • Orchestrated successful conferences and associated travel for speakers and attendees.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.

Education

College Credits - Business Administration

Essex County College
Newark, NJ

High School Diploma -

Barringer Academy Of S.T.E.A.M.
Newark, NJ
06.1991

Skills

  • Team Leadership
  • Workforce Management
  • Expense Reporting
  • Supervision
  • Staffing
  • People Management
  • Delegation
  • QuickBooks
  • Budget Expenses
  • WPM: 55
  • Highly Organized
  • Motivation to Develop
  • MS Office Suite
  • Data Entry Management
  • Team Player
  • Human Resources Management

Languages

Spanish
Native or Bilingual

Additional Information

  • Vitaly Zaretsky, Present Employer – Furnished Upon Request

Davco Supply Inc / Kenilworth NJ

  • Marie Dukes, Previous Immediate Supervisor – Furnished Upon Request

Newark Public Schools / Newark NJ


Timeline

Accounts Receivable Manager

Davco Supply Inc
06.2018 - Current

Payroll Manager

Davco Supply Inc
06.2016 - Current

Office Manager

Davco Supply Inc
10.2011 - Current

Secretarial Assistant

Newark Public Schools
01.2001 - 11.2010

College Credits - Business Administration

Essex County College

High School Diploma -

Barringer Academy Of S.T.E.A.M.

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MARISOL PEÑA