Marissa McCarthy
Trevor,WI
Summary
Dynamic leader and innovator with a rich background at Rosalind Franklin University of Medicine and Science, adept in enhancing team performance and student success. Excelled in creating content and methodologies, showcasing adaptability, and analytical prowess. Achieved compliance and quality improvements, demonstrating fundamental leadership and a knack for analytical thinking.
Overview
12
12
years of professional experience
Work History
Lead Administrative Coordinator, Medical Education
Rosalind Franklin University of Medicine and Science, RFUMS
North Chicago, IL
08.2021 - Current
- Develop and create content for annual team retreat to foster cohesion and enhance team goals
- Facilitate monthly team meetings, ensuring agenda alignment and team engagement
- Design systems, processes and methodologies to improve overall team performance and productivity
- Train and mentor all new hires, ensuring smooth onboarding and integration into team operations
- Complete quarterly audit reports for LCME Standard 8.6, 9.7, 9.8 to maintain compliance and quality
- Disseminate annual surveys to affiliate sites to support LCME Standard 9.1
- Assisted with registration process, supporting smooth administration
Administrative Coordinator, Medical Education
Rosalind Franklin University of Medicine and Science, RFUMS
North Chicago, IL
03.2017 - 08.2021
- Coordinate M3 clerkship programs, providing executive support and management of program logistics
- Create and manage content and content architecture for learning management platforms to enhance student experience
- Administer all clerkship assessments, including proctoring exams and ensuring compliance with evaluation standards
- Counsel and advise diverse student groups on program and university requirements
- Participate in and develop orientation sessions, ensuring comprehensive preparation for new clerkship students
- Serve as a liaison between affiliate clinical sites and the university, facilitating timely site assignments for students
- Prepare and disseminate grades accurately for students who met clerkship requirements
- Compile and analyze student data to evaluate clerkship success and make data-driven improvements
- Maintained multiple clerkships efficiently, even under staffing constraints
- Operated as interim manager during a leadership transition, providing stability and continuity
- Established standards for clerkship documentation and curriculum structure, ensuring consistency across programs
Senior Administrative Assistant
Medical College of WI
Milwaukee, WI
05.2015 - 03.2017
- Provided personal and direct assistance to the Section Chief and Medical Director, ensuring effective administrative support
- Managed calendars for assigned radiologists, including on-call schedules and administrative tasks
- Collaborated with various departments to coordinate new faculty orientation and onboarding process
- Tracked and maintained faculty Continuing Medical Education (CME) and academic scholarly activities, updating CVs as needed
- Submitted purchase requisitions and processed reimbursements efficiently
- Solicited and consolidated articles to construct a monthly departmental newsletter, enhancing communication
- Coordinated and assigned lecturers for resident academic monthly conferences, ensuring robust educational opportunities
Dental Treatment Coordinator
Dental Associates, Ltd
Franklin, WI
10.2014 - 05.2015
- Verified insurance eligibility and benefits; appealed denied claims to maximize patient access to care
- Submitted dental pre-determinations to insurance companies to facilitate treatment approval
- Entered received pre-authorizations into the appropriate patient accounts, ensuring accurate record-keeping
- Assisted management, staff, and patients with inquiries related to insurance and account balances
- Amended incorrectly billed or coded charges to maintain billing accuracy and compliance
- Applied adjustments to patient accounts, ensuring correct billing and payment processing
Clerkship Coordinator/Assist Residency Coordinator
Rhode Island Hospital/Brown University
Providence, RI
03.2013 - 08.2014
- Provided personal and direct support for third and fourth year medical students, ensuring a positive educational experience
- Recruited faculty for respective rotation blocks to precept weekly didactic sessions and clinical rotations
- Organized and supervised Objective Structured Clinical Examinations (OSCE) to assess student competencies
- Created and managed evaluations to facilitate feedback and assessment
- Interfacing with Electronic Residency Application Service (ERAS) and E*Value for streamlined residency management
- Administrated Neurology Grand Rounds and related CME coordinator responsibilities
- Coordinated schedules for undergraduates, observers, fellows, and student rotations/electives in conjunction with the GME Office
- Handled various residency administration responsibilities to ensure compliance and support for residency program
Education
Paralegal Certificate - Legal Studies
Carthage College
Kenosha, WI08-2003
Skills
- Extensive medical academic experience with a multidisciplinary team
- Analytical thinking and innovation
- Fundamental leadership skills
- Adaptability and flexibility
Accomplishments
- 2019 Nominee, Unsung Champion, RFU Staff Awards
- 2020 Nominee, Unsung Champion, RFU Staff Awards
- 2022 Winner, Most Outstanding UGMES Award
- 2023 Winner, Winter GEM Award
- 2024 Nominee, Unsung Champion, RFU Staff Awards
- 2024 Nominee, Outstanding ACME Award
Timeline
Lead Administrative Coordinator, Medical Education
Rosalind Franklin University of Medicine and Science, RFUMS
08.2021 - Current
Administrative Coordinator, Medical Education
Rosalind Franklin University of Medicine and Science, RFUMS
03.2017 - 08.2021
Senior Administrative Assistant
Medical College of WI
05.2015 - 03.2017
Dental Treatment Coordinator
Dental Associates, Ltd
10.2014 - 05.2015
Clerkship Coordinator/Assist Residency Coordinator
Rhode Island Hospital/Brown University
03.2013 - 08.2014
Paralegal Certificate - Legal Studies
Carthage College