Marissa Pruitt
Raleigh,NC
Summary
Executive Assistant with a proven track record in optimizing executive schedules, coordinating travel logistics, and preparing detailed reports. Demonstrates exceptional communication and time management skills, ensuring efficient support for senior management.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Executive Assistant
WAJ Management
Raleigh, NC
10.2024 - Current
- Collaborated with subcontractors to ensure timely completion of tasks.
- Organized project documentation, including contracts and permits, for easy access.
- Supported team members in daily operations and task delegation.
- Verified accuracy of invoices from subcontractors prior to payment processing.
- Maintained records of all construction materials purchased for each project.
- Managed schedules and appointments for executives and staff.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Directed customer inquiries to appropriate department personnel.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Office Administration
Generator Supercenter
Raleigh, NC
09.2023 - Current
- Customer communications (face to face, phone, email, text)
- Calendaring
- Invoicing / posting payments
- Assist with customer quotes
- Inputting data on spreadsheet for inventory tracking
- Submitting applications for permits to be sure all installments are in compliance with state counties
- Document production (listing details for generator installs including the final specifications, materials, and other details required the project)
- Assisting the service manager with setting up customer monitoring client's generator
- Communications with select vendors
Student Services Representative
American Institute
Somerset, NJ
07.2020 - 01.2023
- Assisted Director of Education (DOE) in maintaining student records.
- Assisted DOE in producing COS schedules for all programs.
- Provided support in managing admission and academic files for compliance and the monitoring of relevant student documentation.
- Worked with instructors to manage and maintain regular attendance.
- Assisted DOE in monitoring satisfactory academic progress for all students.
- Generated LDA /Drop reports and manages timely students LDA returns and aggressively promotes Re-entries.
- Assisted DOE in the calculation of SAP every module for every program and provided proper notification to all departments.
- Worked with Program Director to determine students' externship eligibility.
- Resolved student issues through counseling, general career information, and time management coaching.
Office Administration
AYN Construction LLC.
Newark, NJ
10.2014 - 04.2017
- Provided administrative support to the general contractor and other construction staff.
- Answered incoming phone calls and responded to emails in a professional manner.
- Acted as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs.
- Prepared invoices and proposals. Also forms such as change orders, purchase orders, service agreements, and subcontracts.
- Performed clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested.
- Coordinated meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team.
Pharmaceutical Help Desk Agent
Xerox CVS
Raleigh, NC
10.2012 - 04.2013
- Provided support for pharmacy information management systems to CVS pharmacy employees.
- Provided specific pharmacy benefits information for Medicare/Medicaid members.
- Processed prior authorizations for doctors/clinics.
- Provided answers to clients by identifying problems, researching answers, and guiding clients through corrective steps.
Education
Administrative Office Professional Certificate -
American Institute
Somerset, NJ05.2020
High School Diploma -
Southern Nash High School
Bailey, NC06.2006
Skills
- Customer service
- Project management
- Microsoft Excel
- Invoice processing
- Schedule management
- Communication skills
- Problem solving
- Travel administration
- Proofreading
- Human resources management (HRM)
- QuickBooks expert
- Database management
- Phone etiquette
- Conflict management
- Office management
- Payroll
- Office administration
Certification
- Notary Public
- CPR
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Native language
Timeline
Executive Assistant
WAJ Management
10.2024 - Current
Office Administration
Generator Supercenter
09.2023 - Current
Student Services Representative
American Institute
07.2020 - 01.2023
Office Administration
AYN Construction LLC.
10.2014 - 04.2017
Pharmaceutical Help Desk Agent
Xerox CVS
10.2012 - 04.2013
Administrative Office Professional Certificate -
American Institute
High School Diploma -
Southern Nash High School
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