Marizel Lawson

· Supports the ministries of Baltimore, Kansas and Pensacola.

· Brings financial revenue to invoice in the CTMS. Sends invoices to Sponsors when contractually required on a timely manner.

· Regular monitoring and management of AR and with high priority on past due invoices.

· Record and reconcile payments in CTMS. Monitors the unapplied payments matches the naming convention for Finance use. Request refunds for payments identified as overpayments or paid in error.

· Analyze the contract and identifies issues that may arise within the CTMS or with invoices and payments and collaborates with team members, site coordinators and sponsors or the CTMS Helpdesk/Study Build Team to address variances.

· Reports monthly AR figures, as well as any other relevant financial activity. Generates and analyzes other financial reports, as needed throughout the month.

· Perform financial reconciliation for each of the study that is closing. Making sure final invoice is sent, all invoices are paid.

· Performed 3-way matching for accuracy and completeness of invoice before processing in GEFBS.

Performed full research and resolve discrepancies before rejecting or processing an invoice and observed Prompt Payment Act (PPA)

· Notified Resource Manager or Budget Officer if there is funding discrepancy between the contract and Purchase Order.

· Reached out to vendors and customers to verify information and follow up on client issues.

· Reconciled and reported any imbalances or mismatches between Goods Receipts, Invoice Receipts and Service Entry Sheet observed in the Purchase Order during research and properly communicated them to the Support Team or Resource Manager.

· Assisted with month-end close by ensuring all payments due for the period are processed on GFEBS.

· Assisted Entitlement team in various projects such as expedited process of COVID 19 contracts and Grants/Cost Vouchers that identified with problem codes.

· Processed Appropriation Requests (AR) in SAP including requests for fund redistribution to multiple projects.

· Monthly distribution of budget report to managers to track and reconcile their spending budget.

· Monthly report distribution of open Purchase Orders (PO) to buyers and PO requestors to monitor status of order from vendors.

· Researched and allocated proper cost to Capital Assets according to GAAP/IFRS rule.

· Reviewed project expenses and prepare journal entry if expenses are needed to be re-classified.

· Prepared and entered various journal entries in SAP such as use taxes, credit cards and re-class entries for month-end close.

· Conducted detailed financial analysis to identify and evaluate changes in budget fundings to accommodate tax shortages that were not included in the forecast.

· Prepared accounts reconciliation of CWIP accounts, foreign currency translation, engineering revenue & expense account and equity accounts.

· Analyzed contracts and agreements upon receipt and set-up the new contracts in the Royalty Accounting System.

· Processed royalty dues per month or quarterly depending on the contract.

· Reviewed and finalized royalty statements for distribution to clients. Triple checked complex contracts.

· Complete the monthly or quarterly royalty templates required by clients.

· Researched and respond to inquiries from clients.

· Prepared request for payments, both checks and wire transfer.

· Regular monitoring of contracts to ensure advance and guarantee payments are paid timely.

· Maintained integrity of royalty statement and backup ledger maintain up-to-date records of royalty obligations.

· Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.

· Paid vendors by monitoring discount opportunities; verifying vendor’s information; keen attention to proper use of sale/use tax.

· Reached out to vendors and customers to verify information and follow up on client issues.

· Reconciled processed work by verifying entries and comparing system reports to balances

· Recorded allocated expenses to correct accounts and business units by analyzing invoices/expense reports.

· Tracked financial progress by creating quarterly and yearly balance sheets

· Assist with month-end close by ensuring all payments due for the period are processed.

· Assist Accounting Department with various projects including Financial audit by EY.

· Monitored the Unposted Cash Account Monthly Reconciliation (AR and GL) for 3 hospitals-St. Mary’s, Anderson and Heart Center.

· Reconciled daily postings of cash receipts with the payments receipts from insurances and guarantors made through ACH, EFT, RMES, lockboxes and credit cards.

· Researched for variances and addressed the issues on time to monitor accurate balances of accounts.

· Identified, reported and resolved payment discrepancies by collaborating with other departments and act accordingly to the existing policies and procedures.

· Assisted with month-end close by analyzing journal entries.

· Support Cash Management Department as needed with various projects such as processing patients refunds/clearing of patient accounts.

· Supported payroll process of 1500+ employees with heavy job coding in Peopleware.

· Analyzed timekeeping data from Kronos & Peopleware for purposes of identifying errors or discrepancies.

· Prepared and entered payroll journal entries including accruals.

· Calculate employee’s last paycheck, severance pay and re-issuance of unclaimed salaries.

· Update employee’s information such as exemptions, transfers, and resignations to maintain current masterfile. Processed paperwork for new employees.

· Prepared monthly allocation of Manpower Expenses for budgeting and analysis.

· Replenished weekly emergency funds for branch custodians.

· Prepared monthly reconciliation of payroll bank statements.

· Provided customer support regarding HR-Payroll matters.

· Assist in month-end close and participate in Cost Accounting special projects as needed.